Office Assistant Human Resources

Nacola MaGee

Hoffman Estates, IL *****

312-***-**** ************@*****.***

Short – Term Employment - Projects

Connect Search, LLC.

HR Generalist (Interim HR Manager – July 2016) June 2016 – Sept. 2016

Create staffing/recruitment tracking spreadsheets

Prepare Benefit Adjustment forms

I’9 Audits (Active/Terminated)

Update & brand employment forms, new hire/termination checklist

Generate staff requisitions

Serve as contact person for employee relations, benefits, compensation, general employment concerns

Coordinate temporary staffing needs and work in tandem with staffing agency to fill temp/permanent positions

Recruitment, training and orientation

Create internal job postings and manage responses

Maintain safety policy and procedures

Messina Group, Inc. Apr. 2016- Apr. 2016

Receptionist

Greeted guest

Answered phones

Receive/sorted mail, typed correspondence for corporate/manufacturing plant

Receptionist Sept. 2015- Sept. 2015

Greeted walk-in guest, answered phones, transferred calls to appropriate party

Prepared bread sample packages for express mail pickup (UPS, FedEx)

Receive/sorted U.S Postal mail for corporate/manufacturing employees

Administrative Support Aug. 2015 – Sept. 2015

Assisted the Purchasing and Quality department with data entry

Prepared Master Specification Data Sheets (chemical components) for Audit

Performed Administrative task (copying, filing, shredding, creating labels for audit)

Professional Experience

LaSalle Network

HR Generalist Feb. 2015- May 2015

Conducted pre-employment screenings-drug, background check and employment verifications

Prepared employment new hire packets

Conducted new hire orientations, distributed new hire paperwork, employee handbook, explanation of benefits with benefits materials from provider

Explained policies, procedures and provided general HR advice to employees

Made arrangements for employee work space area, telephone and equipment needs

Reviewed, reconciled invoices for HR (relocation, tuition reimbursement, contracts for unemployment services through Equifax)

Responsible for tracking FMLA and LOA request for corporate employees

Assisted the Director in recruiting for annually budgeted positions

Managed the interview process and coordinated candidate schedule with HR Director

Responsible for coordinating and overseeing some teambuilding activities for corporate employees

Reviewed, assisted with monthly employee service award certificates and birthdays

Maintained active and terminated files

Collaborated with legal counsel to manage litigation and pending lawsuits

Tracked/retrieved company assets issued to exiting employees

Completed benefit forms, payroll maintenance forms, employee data changes

Researched remote HR files for DOT verifications, subpoenas and related legal requests

Responsible for keeping employment forms and letters up to date

Liaison between corporate/property sites for various procedure keeping issues, best practices related to termination documentation, unemployment claims processing and WOTC

Sent exit interview forms to exiting personnel, track & record data for analysis

Assisted with recruitment process, job postings to external job boards, reviewed employment applications/resumes and referred to Director for final review.

Governors State University, University Park, IL Sept. 2008 – Jan. 2015

H.R. Assistant (Human Resources Dept.) Jan. 2012 – Jan. 2015

Greeted visitors, answered questions, assisted applicants with completing on-line applications

Provided assistance to faculty, staff, vendors and the general public

Responded to applicant correspondence, court orders and request for employee information

Gathered documents and information for payroll processing

Researched and assembled information to prepare reports from Datatel and HRIS System

Assisted the Labor Relations Manager by evaluating information gathered and determining the best course of action from an ethical, business and legal compliance view.

Created/maintained a variety of confidential files, overseen the annual audit process

Assisted with completing new hire paperwork (W4’s, I-9s, Adjunct, Graduate Assistants)

Ensured the University was in compliance with all federal, state and local regulations

Assisted with employee benefits (open enrollment, coordinating and conducting the benefits fair)

Managed the unemployment claims, Annual Evaluations and the new hire probationary evaluations

Updated/maintained over 1,000 University Job Descriptions

Ordered office supplies

Revised, translated, edited and proofread university policies, procedures and related documents

Responded to faxes and phone calls regarding the union contracts

Office Assistant II (Academic Resource Center) May 2010 – Jan. 2012

Performed receptionist duties (answered phones, open/distributed mail, fax, copied)

Scheduled students to meet with tutors

Assisted with special events (Aids Awareness, Cancer Screenings)

Office Assistant I (Dept. of Public Safety) Sept. 2009 – Apr. 2010

Updated personnel records

Entered police reports, faculty/staff directories into the tracking database

Maintained confidentiality regarding all police matters

Office Assistant I (Academic Resource Center) Sept. 2008 – Aug.2009

Greeted visitors, took messages, transferred calls to the appropriate person or department

Opened, sorted and distributed mail

Scheduled students & visitors to meet with the mental health counselor

Key Strengths/Software Knowledge

Administration Organization Verbal/Written Communication

Compiling Reports Leadership Building/Maintaining Relationships

Microsoft Office People Admin/ADP Enterprise TALX System /iCIMS /E-Time

Education

Governors State University, University Park, IL Graduated - Dec. 2012

Bachelors of Art in Human Resources Management

Robert Morris College, Chicago, IL Graduated – Sept. 1994

Associates of Applied Science in Administrative Secretarial Science

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