Administrative Assistant

Hilmesh Gandhi

Mobile: +* – 647-***-**** Email : *************@*****.***

SKILLS & STRENGTH

Over 6 years of experience in general administration and office management functions

Excellent communication and Interpersonal Skills to deal with the clients from different cultural backgrounds

Organized and detail oriented - able to prioritize tasks, manages time well and able to manage multiple demands & tasks simultaneously

Proven front desk handling skills, demonstrated ability to handle phone calls and correspondence effectively

Proven ability to schedule appointments involving more than one department effectively

Proficient with computer including Microsoft Office, Internet, Email along with the ability to enter data at 50 wpm typing speed

Team orientated with an ability to work independently

Able to identify and resolve the problem associated with the service provided

Expert in handling office equipment including scanners, copiers and fax machines

Well versed in budgeting, inventory maintenance, time management and task prioritization

Expert in maintaining productive written correspondence with stakeholders, clients and vendors

Flexible regarding scheduling shift work and overtime as required

In addition to English, fluent in 3 Indian languages namely Hindi, Tamil & Gujarati

EXPERIENCE

General Office Clerk OfficeTeam - Toronto Community Housing Corp., Canada Jul 2016 – Aug 2016

Identifying and sorting of all equipment present in the maintenance workshop into useable and non-useable category

Creation of an inventory list of all useable equipment and storing them in appropriate locations as directed by supervisor

Proper disposal of non-useable equipment

Administrative Assistant Rigid Frame Eng. Pvt. Ltd., India Jul 2011 to Mar 2016

Designed spreadsheets, slide shows, presentations, charts, graphs, expense reports and other documentation as needed using MS Office

Coordinated internal & external meetings, events and conference calls including the hiring of catering services and arrangement of meeting space

Handled office cash receipts and petty cash drawer

Managed and ordered office supplies as necessary

Assisted the office manager in maintaining and organizing management and staff calendar / reminder system

Assisted the office manager in setting up travel arrangements, itineraries, airline reservations, shuttle service and hotel accommodations for staff as well as clients

Managed business correspondence / emails, documentation, filling & data entry and maintain strict client & vendor confidentiality

Supervised maintenance & repair of all electronic and electric equipment in the office

Assistant – Marketing Quatron Steel, Vietnam Jul 2010 to Jun 2011

Lead Generation & Digital marketing for the company’s services outside Vietnam

Assisted the Marketing manager in recruiting marketing personnel and their training and also in maintaining company website

Assisted the Marketing manager in the preparation of the Pre-Qualification document for prospective clients and also helped the sales team in preparing Price Estimates and proposals for projects

Assistant – Personnel Quatron Steel, Vietnam Apr 2010 to Jun 2010

Assisted the Personnel manager in hiring labour workforce for the factory and their supervision

Assisted in implementing various forms and procedure for attendance control and administering the Punch card system for attendance

Assisted and supervised the installation of a large network of CCTV cameras covering an area of 22,000 Square meters

Office Assistant Enternetz & Rigid Frame Eng. Pvt. Ltd., India Apr 2005 to Mar 2010

Planned and assisted office manager in day to day operations of the office

Greeting visitors to the office in a professional and friendly manner

Assisted in organizing the induction programmes for new staff

Ordered stationery, office equipment and furniture as required

Recorded office expenditure and managing its budget

Maintained office equipment & arranging any repairs or replacements

Maintained filing and correspondence systems

Answer telephone and email, and take messages and forward calls to employees

Ensuring that meeting rooms are equipped

Going to the bank and depositing cheques

EDUCATION

MBA (Marketing) ICFAI University, Dehradun, India 2003 - 2005

BE (Electronics Engineering) Nagpur University, India 1999 – 2003

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