Executive Assistant Microsoft Office

Maria M. Assenzio

*** ******** **., *******, ** *0701 • 914-***-**** - ********@***.***

OBJECTIVE: Accomplished executive assistant pursuing a position supporting high-level executives by utilizing specialized skill set and extensive experience.

PROFESSIONAL EXPERIENCE:

Loeb & Troper LLP • New York, NY

04/08 – 07/2016 • Executive Assistant to the Managing Partner

Monitored, maintained and updated all calendar activities to include scheduling all internal and external meetings in Outlook

Inputted and updated contacts

Arranged all teleconferences

Travel arrangements (domestic and international)

Updated and maintained ACT database regarding client and new employee information

Responsible for inputting billable time and created an efficient way of reporting to the accounting department

Updated and managed Excel spreadsheets of contribution amounts and events

Monitored, updated and maintained Excel spreadsheet for RFP tracking

Managed and balanced conflicting priorities

Assisted in any special projects or events

Executed any and all executive administration and clerical duties

Coordinated with personal driver on a daily basis

Assisted in personal projects which consisted of 30% of the workload

Brilliant National Services, Inc (Subsidiary of Stinnes Corp.) • Tarrytown, NY

02/04 – 1/08 • Executive Assistant to the President /General Counsel

Prepared data for annual Board of Directors meeting and transcribed meeting notes

Participated in preparation of, and inputted data for audited financial statements and management letters to auditors

Prepared monthly insurance coverage claim reporting and allocation of funds

Monitored, maintained and updated all calendar activities

Scheduling all internal and external meetings

Organized, scheduled, and secured all travel arrangements including airfare, hotel, and ground transportation to include process reimbursements

Managed and balanced conflicting priorities within the organization

Created PowerPoint presentations and company structure charts

Involved with insurance coverage issues and settlements

Prepared and maintained Bank Reconciliations

Stinnes Corporation • New York, NY

05/86 – 02/04 • Executive Assistant to the CFO

Assisted with US and German quarterly and annual financial reports

Involved with audited financial statements and management letters to auditors

Maintained company organizational charts

Assisted in the preparation of the budget and forecast package for subsidiaries

Prepared monthly sales and pre-tax report for all subsidiaries

Prepared data for semi-annual meetings of the Board of Directors

Scheduled and arranged all internal and external meetings

Managed and balanced conflicting priorities

Prepared reports for quarterly T&E expenses (by individuals and department)

Organized, scheduled, and secured all travel arrangements including airfare, hotel, and ground transportation

Assisted with all aspects of office relocations for two global offices

Coordinated bidding of new telephone system and assisted in installation/migration

Maria M. Assenzio Page 2

EDUCATION + SKILLS:

The Berkeley College, 1979-1981 • Accounting, Communications, Office Applications

Proficient in Microsoft Office (Outlook, Word and Excel)

Internet savvy

Ability to work quickly and accurately under difficult time constraints

Critical thinker and problem solver

Excellent communication and interpersonal skills

Extreme focus on details

Able to effectively work with C-Level executives

Notary Public – NY

Speak Portuguese

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