ROXANNE M. DINWOODIE

**** ********* ***** *.*., Calgary, Alberta T2W 3G5

Email: acwh3k@r.postjobfree.com

Residence: 403-***-****

Cell: 403-***-****

SUMMARY OF PROFESSIONAL STRENGTHS

Throughout my career accuracy, attention to detail, and confidentiality have played a major role. I have been responsible for rate schedules, budgets, payroll, and monthly invoicing. I have collection experience and am able to resolve conflicts to the satisfaction of both the client and the company I work for. I have worked on different computer systems including SharePoint, SAP, Microsoft Word, Excel, Powerpoint and Microsoft Project when setting up new projects, maintaining existing projects budgets, and reporting. I am highly motivated and can work within a team or individually. I thrive in a fast paced environment doing multiple tasks. I find satisfaction in knowing that a task has been done correctly and on schedule.

WORK HISTORY

Wood Group Mustang (Canada) Inc./ April 2014 – September 2015

Sunstone Projects Ltd. May 2006 – March 2014

Project Administrator

Set up new projects and timesheet access for all Pipeline projects into Oracle

Budget loading and tracking for all Pipeline projects in Project Controls database

Created and updated rate schedules

Budget reporting on Pipeline projects on a weekly and monthly basis

Monthly reconciliation of projects

Created changes notices for Project Managers and client’s approval

Utilization and Productivity reporting on a weekly basis

Used Microsoft Project for estimating and scheduling updates

Attended client meetings on behalf of Project Controls

Set up Hazops for Project Managers and team members

Office Manager

Accounts payable and accounts receivable for all project and office invoices

Coded and entered all project invoices into Deltek database for monthly billing

First point of contact for all billing enquires for clients

Oversaw reception, making sure we had proper coverage and someone was always at the front desk to greet clients and answer the telephone

Bank deposits, bank account reconciliation

Client and office account reconciliations

Payroll using ADP for between 40 – 60 employees

Monthly payroll reports

Benefits Administrator for all employees

Monthly invoicing and collections. Created and implemented a process to bring down days outstanding on all monthly invoices by 30%.

Issued credits and debits as required

Contracts for new contractors and ensuring they have the necessary requirements such as WCB, Professional Liability Insurance and a GST number

Interviewed, vetted and hired new employees

New hire orientations and systems set up

Terminations

ROE and severance packages

Project set up and closures. Created and implemented a spreadsheet tracking system to show every project that was ever set up by date and client and when the project was closed.

Timesheet set up and access for all employees/contractors.

Timesheet management ensured all timesheets were completed and coded correctly on a weekly basis for employees and contractors.

Created and implemented a tracking system for all employees with regards to banked time, allowable sick time and vacation. Reported on a monthly basis to ownership, this cut down employees taking more time than allotted by 45%

Created and implemented a weekly report showing project hours versus overhead hours that was sent to management to track employees time coding. This decreased hours being allocated to overhead by 25%.

Human Resources and conflict resolution worked with employees and management to come to a solution that was beneficial to both parties

Maintained and updated rate schedules

Budget reporting on projects

SharePoint access for all team members for all projects

Created a tracking system for safety tickets for all employees and contractors who went to site to ensure they had all necessary documentation

Set up drug and alcohol testing when necessary for employees working on site

Arranged for travel and accommodations for out of town meetings and site visits

Responsible for keeping all safety records, including near misses and CORE documentation

First point of contact for all health and safety concerns or issues

Responsible for ensuring all documentation was entered and correct into Isnet World, which is an approved vendor site allowing us to bid on projects

Assisted buyers with the input and tracking of invoices into Cost Track system

Created and revised purchase orders in Cost Track.

Assisted Buyers with bid packages, clarifications and bid evaluations

Reconciled purchase orders at project close out

General Fasteners May 2003 – May 2006

Collections Officer

Collected invoices over 30 days for Calgary, Red Deer and Saskatchewan.

Worked with customers to resolve issues to the customer’s satisfaction

Issued adjustments on customer accounts

Released orders

Back-up for Accounts Receivable

Daily bank deposit

Acting Manager for Credit and Collection’s Manager

Handled difficult situations and conflict resolution

TELUS Communications Inc. November 1986 – March 2003

Marketing & Channel Strategy

Director’s Assistant - September 2001 – March 2003

Support Director and eight Advisors in the operation of Marketing and Channel Strategy.

Managed Director’s daily calendar

Co-ordinated seminars with team members and the Executive Leadership team.

SAP input of weekly Payroll and Expenses as well as team invoicing.

Back-up for Accounts Receivable

Yearly and monthly budget coordination

All domestic travel arrangements for Director and group

PowerPoint presentations for team and Executive Management.

Event Management

Director’s Assistant - September 2000 – September 2001

Co-ordination of both internal and external customer events

Managed Director’s daily calendar

Expense and budget reconciliation

Designated to transport 500 TELUS employees and leaders from across Canada to attend a three-day Sales Conference in Banff

Sales Operations

Director’s Assistant - November 1986 – September 2000

Direct support to Assistant Vice-President of Sales Operations, Executive Leadership team and sales group.

PowerPoint presentations

Budgets

SAP input of weekly payroll and expenses

Catering, ordering supplies, payroll, expenses, presentations and other clerical duties

EDUCATION

General Studies Program - University of Calgary

High School Advanced Diploma - Dr. E.P. Scarlett HS (Calgary)

CAREER DEVELOPMENT

Project Controls System

HR Fundamentals through CPA (Canadian Payroll Association)

Terminations through CPA

TimeControl (Timesheet Tracking System)

Employment Standards through CPA

ADP Pay at Work

Learning Payroll 1 & 2 through CPA

Deltek (Timesheet and Expenses program)

Cost Track (Procurement Tracking System)

AS400 – Accounts Payable / Receivable system

HR – e.Conference, e.Performance, e.Buy & e.Travel (TELUS on-line systems)

2014

2012

2010

2009

2009

2009

2008

2007

2006

2003

2002

HR – Time Administration Exception & Positive (SAP)

2000

HR – SAP Expense Entry

2000

HR – SAP 4.6 Navigation

2000

Contact this candidate