Executive Administrative Assistant, Manager, MicroSoft Office, SAP

MARION G. JONES

***** ********* ******* **., *******, TX 77073

Cellular No: 832-***-****

*************@*****.***

PROFILE

Committed, self-motivated, results oriented Executive Administrative Assistant at BP Energy Company, with 15 years of experience supporting NAGP COOs and VPs, 3 years at Southern California Edison, with 3 years of experience as Station Payroll Administrator, as well as 9 years of experience in Hospitality with Marriott Hotels, Red Lion Hotel and Doubletree Hotel. Displays exceptional customer relations and decision-making skills, along with a strong work ethic and professional demeanor. Maintain discretion and confidentiality when working with sensitive information. Knows the importance of confidentiality, loyalty, respect, diversity and inclusion to all clients, as well as to superiors and peers.

SUMMARY OF SKILLS

Appointment Scheduling – CWT Travel Arrangements – Meeting Coordination – Travel & Expense Reports (E-expense online system) – SAP/CITRIX Payroll Administration – FUEGO Accounts Payable Processing – Meeting Material Preparation – OneSource Administrator - Microsoft Word, Excel, Power Point, Outlook – Event & Catering Coordinator

Liaison between Department Executives and their Staff. Ability to work independently and prioritizes work appropriately. Excellent time management skills. Consistently praised by management for the quality and timeliness of reports, attention to detail, interaction with coworkers and team-player attitude

CAREER REVIEW

BP ENERGY COMPANY, HOUSTON, TX 5/2000 – 5/2015

Executive Administrative Assistant to COO Power Trading/VP Training & D&I - (9/2010 – 5/2015)

Report directly to COO Power Trading

Manage and coordinate schedule to cover all meetings while allowing time for COO and managers to handle day-to-day details (emails, expense reports, etc.)

Accounts Payable – Handled all incoming invoices making sure payments were entered into FUEGO system for payment and check requested in timely manner

Payroll Administration – Entered payroll exceptions for 60 team members and payroll department thru CITRIX Time Management System

Plan and coordinate off-site meetings and associated arrangements as requested. Stayed within budget guidelines for each event. Maintain ongoing relations with vendors

Travel Organization – Arrange travel and prepare detailed trip agenda/itinerary/events that cover the executive’s trip from start to finish. (airline reservations, transportation, hotel, passport/visa requirements thru CIBT, etc.), with emphasis on cost saving

Gather necessary pre-reads in advance for important meetings

Send LT and DOA team advise of LT member out of the office to include delegation authority assignment

Executive Administrative Assistant – Regulatory Affairs Group – (5/2000 – 9/2010) Department Change to Power Trading

Provided support to the Regulatory Affairs Group (VP, 8 Managers) in daily activities – preparation for meetings, reconciled e-expenses, accounts payable of all consultant invoices thru SAP

Handled UPS/FedEx thru online shipping systems as needed

Extensive daily typing of confidential documents in preparation for FERC

Travel organization – payroll exception time management

Coordinated executive meetings/visits to Houston

Payroll Administration/Accounts Payables (over 1 million dollars yearly )

Resume

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SOUTHERN CALIFORNIA EDISON, EL SEGUNDO, CA 9/1998 – 3/2000

Station Administrative Assistant/Accounting Clerk

Processed Payroll for 65 employees. Processed local purchase orders, lodging and subsistence, employee expense reports, cash advance reimbursements, preparation of checks for payment, timesheet corrections/adjustments. Prepared reports, memoranda, correspondence, forms and tables using Microsoft Word and Excel.

RED LION HOTEL HOUSTON GALLERIA, HOUSTON, TX 2/1998 – 8/1998

Catering Sales Manager

Solicited and developed Social market - $30,000-$40,000/Catering revenue per month; solicited and developed corporate groups of 10-400 people; conducted site inspections for our hotel for potential business. Aggressively negotiated contracts to maximize revenue. Conducted effective outside sales calls for soliciting business in need periods.

RED LION HOTEL LAX, CULVER CITY 12/1996 – 2/1998

Executive Conference Manager – Sales & Catering

Converted high potential business in all markets with groups of 35 or more rooms with emphasis on the Social market. Prepared customized menus for Catering groups. Conducted site inspections for potential clients, negotiated contracts, banquet room preparation from start to finish for dinners, banquets, high school proms, family reunions, bar/bat mitzvahs, etc.

MARINA BEACH MARRIOTT HOTEL, MARINA DEL REY, CA 10/1990 – 12/1996

Catering Coordinator/Administrative Assistant

Booked meetings for small Corporate groups in Conference Suites up to (12) people. Performed administrative tasks requiring independent judgement with high skill level and knowledge of administration processes.

Prepared proposals, sales contracts, Banquet Event Orders (BEOs) for Corporate/Social groups.

Greeted potential clients, visitors, ability to answer phones to direct, route and screen calls. Made independent decisions about details for meeting rooms such as room size, audio visual needs, refreshments, lunch, etc.

Made best travel arrangements for travel, transportation, room accommodations for travel. Open/routed incoming mail. Assisted (3) Managers in department and prioritized according to their needs with emphasis on successfully completing the multiple task assignments. Supervised a team of (3) administrative assistants delegating jobs/tasks in an evenly manner.

EDUCATION

United College of Business

Lamar University, Business Administration

REFERENCES UPON REQUEST

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