Administrative Assistant

Name: Moana Vlahakis Drivers License: ******LB

Date of Birth: 21 February 1985 Gender: Female

Marital Status: Married Nationality: Zimbabwean

Dependents: Two ID Number: 63-1223476 Y00

Address: 22 Horatio Avenue Passport Number: BN562063

Braeside

Harare

Contact Details: +263*********

Career Objectives & Skills

I am a meticulous person who enjoys planning functions. I have been working in administration for the past 13 years. I am looking for a position where I can learn new skills. I am hard working and efficient and always eager to learn. I work well with people, always helping where I can.

Educational Background

I was educated at the Dominican Convent Junior and High School from 1991 – 2002.

O’Levels – 2001

Zimsec: Biology D

Mathematics C

English Language B

Religious Education C

English Literature C

Secretarial Course – 2002

Pitmans: Book-Keeping Level 1 First Class Pass

Intermediate Typing First Class Pass

English in Business Communications Level 1 Pass

English in Business Communications Level 2 Pass

Internals: Advanced Typing First Class Pass

Office Procedures First Class Pass

English in Business Communications Level 3 Pass

Achievements

Junior School Prefect 1997

Top of my class in Grooming and Etiquette 2002

MS Word, Excel, Powerpoint, Outlook (Internet & Email) 2003

Work History

Company: Chips Enterprise Solutions Zimbabwe – Pastel (Accounting Software)

Position & Dates: Administrator (September – To Date)

Duties: Typing of minutes or any documents given from General Manager & Managing Director

Managing a fleet of 20 cars – organizing services and any faults reported on the cars

Organizing fuel on a monthly basis for the fleet

Travel arrangements and accommodation for staff, clients and suppliers

Ordering of stationery, order books, job card books, leave form books, etc….

Monthly grocery shopping

Managing the tea ladies, gardener, care-taker, receptionist

Issuing out petty cash and reconciling on a monthly basis

Organizing board meetings, seminars, Christmas parties etc…

Dealing with any other issues bought to my attention on a daily basis

Organizing delivery of packages via the DHL website

Any other work assigned to me by the GM and MD

Making sure water and electricity bills are paid.

Filing

Maintenance of office buildings & grounds

Company: Model Management Zimbabwe – Modeling Agency

Position & Dates: Model (January 2012 – December 2013)

Duties: Photoshoots

Hostessing for South African Ambassador, Brands Africa,

Runway shows – modeling for local and international designers

Promoting for Brands Africa, Bull Dog energy drink, Patron, Heineken etc…….

Advertising

Spray Action – advertising perfumes and sprays to the public

Reason for Leaving: Pregnant

Company: Thomas Meikles Stores Head Office – Clothing & Grocery Store & Hotel

Position & Dates: Personal Assistant to Group Financial Controller (March 2007 – August 2008)

Duties: Typing letters, memos, circulars etc…..scanning documents, and emailing

Answering all calls and taking messages

Dealing with the General and Office Managers for Barbours, Greatermans, Meikles Harare, Bulawayo, Gweru, Mutare and Masvingo

Filing, making travel arrangements and organizing luncheons

Sending out monthly fuel invoices

Typing and sending out of weekly treasury minutes and monthly board minutes

General admin work for the Chief Accountant and the Financial Planning Manager

Making sure water and electricity bills were paid

Reason for Leaving: My boss, Mr Castelin was retiring and my position was no longer needed.

Company: Motor Torque – Tyre Supplier

Position & Dates: Sales Representative and Cashier (Jan 2007 – Mar 2007)

Duties: Working in Pastel and invoicing customers

Dealing with customer queries

Quoting customers on tyre prices, prices of fitting and balancing and wheel alignment

Making sure the right consignment of tyres were delivered

Stock-taking and writing out cheques

Cashing up at the end of the day and backing up of work done in Pastel

Filing and sending and receiving faxes

Reason for Leaving: It was a temporary position.

Company: Realtime Technology Alliance Africa – Computer Software & Hardware

Position & Dates: Executive Secretary (Feb 2004 – Mar 2006)

Duties: I reported to the Chairman, Managing Director, Marketing Director, Sales Director, Salaries Officer and CEO

Dealing with our Regional Directors- Zambia, Botswana, South Africa

Dealing with our Sister Companies – Hire IT, Alpha Systems

Organizing monthly board meetings and weekly management meetings

Organizing staff parties – Christmas party

Taking and typing out minutes and typing of memos, letters, circulars, personal documents etc…

Making sure all water and electricity bills were paid for all directors

In Charge of reception, drivers and messengers and licensing and maintenance of all company vehicles

Dealing with clients and emailing them

Travel arrangements, filing and scanning of documents

Supplier liaison with our international software and hardware providers

Arranging accommodation and agendas for our international suppliers and our regional directors when visiting Zimbabwe

Sorting out postal mail and occasionally sourcing fuel

Writing out cheques, answering all calls and preparing documents on MS Powerpoint

General administration work and any other work assigned to me

Reason for Leaving: Increment was non-negotiable.

Company: Oregon New Products (Now known as Barlows) – Plastic Supplier

Position & Dates: Receptionist and Data Entry Clerk (May 2003 – Sept 2003)

Duties: Answering the switchboard

Receiving and organizing incoming and outgoing mail

Writing out cheques and typing letters and memorandums when necessary

Data-capturing in a software program called MYOB

Dealing with customers and their queries

Reason for Leaving: I wanted to expand my knowledge of administration.

Company: Atherstone & Cook – Law Firm

Position & Dates: Secretary to Lawyer (Dec 2002 – Feb 2003)

Duties: Typing of legal documents, sending and receiving faxes

Sorting out incoming and outgoing mail

Filing and answering calls and taking messages

Reason for Leaving: Temporary Position

REFERENCES

Ms Judith Williams Model Management Arundel Shopping Centre +263*********

Mr. Roger Castelin Meikles Head Office 90 Speke Ave, Hre +263***-***-***

Mr & Mrs Moore Motor Torque 61 Coventry Rd, Workington, Hre +263*******/777283

Mr Bruce Grant Realtime Technology Alliance Africa Cnr 3rd Str/Central Ave, Hre +263******* / 739862

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