Information Technology Administrative Assistant
Resume:
Nickole Moore
*******.*****@*****.***
Summary of Qualifications
A detail oriented and highly motivated C-Suite executive assistant with a strong communications and industrial safety background. Highly effective in the day to day operations of departments that have 200+ employees, superior organizational skills inclusive of calendar maintenance, time management, travel and expense coordination, vendor procurement, budget tracking, training coordination, human resources, and much more.
Professional Experience
CELL MEDICA INC.
Cell Medica develops, manufactures and markets personalized cellular immunotherapeutics for infectious disease and cancer.
Position: Office Manager (October 2012 – Present)
Responsibilities: Ensure day to day operations of the US office while supporting CFO and CMO
Duties: All H/R related activities including payroll, electronic onboarding, new hire induction, managing PTO balances, benefits, employment verification; IT set-up and procurement, logistics, travel coordination both international and domestic, conference coordination and set-up, contract negotiation and maintenance, managing expense reports, event planning, maintaining client database, document control. Primary interface for British, German and American customers.
UNITED SPACE ALLIANCE
USA served as NASA's primary contractor in human space operations for the day-to-day management of the Space Shuttle fleet and planning, training and operations for 55 Space Shuttle missions and more than 35 International Space Station (ISS) increments.
Position: Executive Administrative Assistant (October 2000 – October 2012)
Responsibilities: Assisting Director of Technical Information Systems and VP of Program Integration
Duties: Maintaining calendars, confidential personnel files, affirmative action/EEOC reports, injury reports and training records, preparing domestic and international travel and expense reports, providing meeting support, coordinating charitable events and supporting internal and external customers.
Member of the Charitable Contributions Council (CCC)
Coordinated strategic planning with executive board for multiple non-profits
Mobilized and facilitated the planning of volunteer teams to ensure successful events Worked with in-house design team to produce marketing materials
Chairperson for the Voluntary Protection Program (OSHA)
Representative to the Region VI Voluntary Protection Program Participants Assoc.
Lead monthly safety council meetings
Perform internal safety audits
Lead command center during external DNV audits and recertification of star sites
Coordinated site-specific safety day activities for more than 3,000 employees and vendors
AED Operator/Head Fire Warden/Hurricane Coordinator/Emergency Evacuation Coordinator
Position: Super Information Technology Representative (SITR) (October 2010 – October 2012)
Responsibilities: Information technology asset planning, maintaining government and capital property including hardware and software purchases, software license requirements, coordinating and managing floor space.
FUGRO SOUTH, INC.
Fugro serves the geotechnical and marine survey needs of onshore and nearshore projects throughout North America and provides geo-consulting specialties.
Position: Executive Assistant (August 1998 - January 2000)
Responsibilities: Assisting President, H/R Manager, Controller and Marketing Director
Duties include: Invoicing, coordinating meetings, seminars etc., travel coordination, fundraising, maintaining client database, maintaining confidential files, mass mail outs, report/proposal preparation, and client support.
Position: Receptionist/Engineering Assistant (October 1996 - May 1998)
Responsibilities: Answering a multi-line phone system, preparing daily reports
Duties include: Preparing daily construction reports, maintaining files, invoicing, A/R and A/P.
Computer Skills
MS Word, Excel, PowerPoint, Outlook, Project, PeopleSoft, Concur, QuickBooks
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