Administrative Assistant Manager

Eula M. Jones

**** ******** ***** *******, **

713-***-**** ************@*****.***

Administrative Professional

Office Administration Procurement Supplier Relationships

A business professional with a broad range of experience: Administrative and Executive Support 10+ years and Supply Chain/Contract Administration 7+ years.

Procurement/Purchasing

Vendor Management

Inventory Control

Contract Development/Negotiation

Cost Efficiencies

Process Analysis/Improvement

Complex Problem Resolution

Effective Communication

Notary

Key Technology Skills

Highly proficient in Microsoft Office Suite (Word, Excel, Access, Outlook, PowerPoint), Catalyst, Ariba, Oracle E-business Suite, Oracle Discoverer, Lotus Notes, SAP Expense Reports, SCMS (Supplier and Contract Management System), PeopleSoft, Power Advocate, and switchboard phone system.

Professional Experience

Law Office of Famose T. Garner 04/2016 - Present

Legal Administrative Assistant

Prepare and draft settlement letters for clients

Maintain staff calendars, schedule appointments

Communicate with courts regarding status of petitions and orders.

Draft, edit and revise legal documents.

Prepare expense reports; code and process invoices for payment.

Coordinate meetings; arrange travel.

E-file documents with the courts.

Greet visitors, answer calls, screen calls.

Correspond daily with clients, and other administrative responsibilities

NiSOURCE/COLUMBIA PIPLINE GROUP 01/2013 – 03/2016

Supply Chain Consultant

Partnered with Land Services’ stakeholders to strategize sourcing and procurement goals

Document development, including contracts, communication to suppliers, and internal stakeholders, functioning as liaison to internal/external to resolve issues and solidify terms.

Orchestrated procurement process with legal counsel and associates to identify business needs and obtain appropriately qualified external services.

Responsible for creating supplier profile for payment in Catalyst.

Evaluated services and product, ensuring compliance with corporate standards and procedures.

Collaborated with Project Manager on bid award, communication outcomes to successful/unsuccessful bidders.

Prepared bid tabulations utilizing date from Ariba, subsequent to RFP close date.

Spearheaded process for incoming purchase requisitions, including reviewing, approving, and processing.

Oversaw Fastenal and New Pig accounts, maintaining solid relationship and open lines of communication.

SOUTHERN UNION COMPANY (Owned by Energy Transfer) 09/2007 – 01/2013

Sr. Contracts Analyst

Facilitated external services for company, collaborating with legal counsel and internal stakeholders.

Oversaw preparation of Request for Proposals, Work Offers, and Purchase Orders for pipeline construction.

Effectively conducted bidding events for office services suppliers, hotels, travel agencies, refreshment and ancillary vendor services, communicating requirements to vendors.

Conceptualized contract/amendment drafts, routed contracts for approval, executed and maintained contract documentation.

Resolved unsettled matters between internal/external stakeholders, modifying/addressing contract terms and issues.

Maintained contract terms and conditions were compliant through effective cooperation between departments.

Prepared spend reports utilizing Oracle Discover, providing analysis and administrative oversight to contracts, and advocating process/system changes as appropriate.

Instrumental in establishing 75 Agreements for Southern Union Gas Services (SUGS) following acquisition.

TEXAS PETROCHEMICALS, LP 07/2005 – 09/2007

Executive Assistant/Contracts Administrator (7/2005 – 09/2007)

Supported the Vice President and General Counsel in all administrative areas, including preparing and disseminating pricing letters to customers, scheduling travel, negotiating hotel rates, and maintaining company organizational charts.

Served as backup for the receptionist/switchboard operator and other administrative assistants.

Performed clerical and organizational functions, greeting visitors, maintaining corporate calendars, and acting as gatekeeper for management team.

Coded invoices for processing for payment

Prepared long/short term contracts for feedstock procurement and finished product sales, maintaining all contracts for company commercial operations.

Evaluated, reviewed, and coded invoices for authorization and payment processing, assisting in budget preparation, and preparing routine budget reports.

Provided updated reports for new contracts, amendments, distributing appropriately, and ensuring contracts were properly authorized, tracking renewal options and expirations.

Processed incoming documents, reviewing, evaluating, and communicating impacts. Confirmed documents were suitably processed, routed, and filed.

Spearheaded drafting of contracts, amendments, exhibits, and associated correspondence, modifying in accordance with corporate determinations.

Provided support to Commercial Marketing Department and other departments, orchestrating special events/projects as appropriate.

HOUSTON COCA-COLA BOTTLING COMPANY 10/1990 – 07/2005

Category Analyst (12/2000 – 07/2005)

Supported database with analytics of trade accounts’ beverage category performance from Market Vision Product and Equipment Display Execution and Objectives.

Utilized Nielsen database to prepare reports providing product performance and analyzing market share.

Educated and coached field sales associates to interpret and track information analytics utilizing database resources and tools.

Partnered with key Account Managers and Marketing Department to develop custom templates for events and presentations.

Created and oversaw webpage for Category Management Department.

Sr. Executive Assistant (10/1990 – 12/2000)

Delivered administrative and clerical support to three Vice Presidents.

Provided a wide array of support services, including routing mail, coordinating sponsorships for numerous organizations, developing creative content and posting for company intranet, negotiated hotel rates for travel, arranged travel itineraries, prepared monthly promotional letters for customers, and managed inventory/purchasing of office supplies.

Processed invoices for payment.

Updated Daily Gross Profit Report through retrieval of volume and profit results in corporate accounting system (BASIS).

Developed and issued weekly reports; (Weekly Ad Confidential Report, Ad Tracking, In-Store Pricing, Display Tracking).

Completed annual customer satisfaction surveys, tallying results, analyzing/preparing results in a report format and presenting to management team.

Planned employee functions, including holiday parties, meetings, and special events.

Served as backup to the Executive Assistant to the Vice President/General Manager.

Education & Credentials

Certificate, Paralegal Program, University of Houston, Houston, TX

Certificate of Completion, Business Accounting, Massey Business College, Houston, TX

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