Administrative Assistant Manager

Deborah Faciane

***** ********** *****: 832-***-****

Houston, TX 77015 Email: *********@*****.***

Executive Administrative Assistant

A top-performing and results-driven administrative professional with 20+ years’ experience in delivering excellence in administration management to senior and key members of management with a focus in the oil and gas industry in capital projects, and maintenance projects. Trusted to interact closely with influential and high-ranking clients and to maintain strictest adherence to information confidentiality. Well-respected for exactness and expediency in all endeavors with a proven record of successfully managing multiple projects and tasks. Strong business acumen to steer operations in a positive and profitable direction. Lauded for creating and implementing time and cost-saving measures.

Acknowledged for capacity to inspire, achieve consensus, mediate and deliver predefined goals despite a diversity of personalities, precarious situations, and changing priorities. Adept at managing multiple tasks and isolating and resolving problems. A poised, polished, and articulate speaker, presenter of ideas, and leader. Stellar reputation for delivering superior customer service.

Areas of Expertise

Client Relations

Scheduling/Calendar Management

Long-range Planning

Industry Networking

Travel/Event Coordination

Competitive Intelligence

Project Administration

Human Resource Management

Proposals

Vendor Relations

Expense Report Execution

Auditing

Key Skills Assessment

Strategic Key Accounts Performance – Develop and implement strategic and tactical sales and marketing avenues to aggressively develop major accounts.

Industry Proficiencies – Solid knowledge in SAP’s human resource, time sheet, and accounting modules and Sarbanes Oxley assessing; also skilled in government compliance auditing for expense reporting and timesheet procedures. Licensed to sell real estate in the State of Texas. Computer skills in Microsoft Office Suite, Documentum, SAP, Web Recruiter, and Oracle based JD Edwards. TWIC Card holder.

Houston Livestock Show & Rodeo, Volunteer

Livestock/Compliance

Professional Experience

The Port Of Houston May 2015 – August 2015

Maintenance Division

Barbour’s Cut Terminal - Contract/Temp

Administrative Assistant – Maintenance Manager

Worked in JD Edwards to enter and receive goods, matched by invoice, and prepare for signature and then send to accounting for payment, after approval. Also enter new information in VIS for Purchase Order approval and creation. Maintain all the Purchase Order files, for yearly PO’s and one time only purchases. Received daily time cards, check for accuracy, and distribute the time cards, and send them to payroll. Enter timecards into the overtime spreadsheet and update the attendance spreadsheet.

Garrett Road Ice House Bar & Grill, Houston, TX September 2010 - August 2014

Owner / Operator

Full charge of the day-to-day operations of a busy, popular bar and restaurant as part of being Vice President of D & J Conlon & Associates. Maintain complete compliance with all Texas Alcoholic Beverage Commission standards and regulations. Recruit, onboard, and train all new employees. Perform all food and beverage inventories. Scout and hire live entertainment. Process all taxes, set up vendor accounts, and schedule staffing.

Started D & J Conlon & Associates from the ground up.

Steer business operations to realize significant sales growth.

Reviewed to high praises on social media venues.

Caldwell Banker, Houston, TX June 2008 - September 2010

Real Estate Agent

Provided full range of real estate services to residential and commercial clients to include hosting open houses, recommending financing, processing all required documents to close home sales, and marketing available offerings.

STARCON International, Inc., Deer Park, TX March 2007 - June 2008

Executive Assistant to Operations Manager (November 2007 - June 2008)

Assisted in the compilation of data for all projects’ close-out reports and time management reports. Provided administrative support to Business Development Managers. Arranged extensive travel and processed complex expense reports.

Coordinated large-scale corporate events.

Facilitated senior-level meetings.

Executive Assistant to Vice President, Major Project Group & BD (March 2007 - November 2007)

Interacted with clients to develop rapport and build trust in company’s confidentiality. Arranged corporate travel

Coordinated large-scale corporate events to include retreats and off-site meetings.

Submitted Prequalification Questionnaires for proposal purposes.

Prepared presentation packages.

Kellogg Brown & Root, Houston, TX April 1998 - December 2006

Senior Secretary - IT Government Operations (June 2005 - December 2006)

Responsible for administrative functions to include corporate travel, meeting arrangements, Weekly, Global & America’s region reports, screening and assigning IT help issues and billing reconciliation. Arranged catering, coordinated consultants, and prepared expense reports for IT Government Operations.

Senior Secretary - Government Compliance (April 2004 - June 2005)

Performed administration functions for the Director and Senior Manager. Heavily involved in entrance/exit conferences held with the Defense Contract Management Agency and Defense Contract Audit Agency. Audited expense reports and compliance floor checks of timesheet procedures. Responsible for data needed for audit functions. Served as member of the Fire Safety team.

Senior Administrative Specialist - Government Operations (March 2003 - April 2004)

Served as Human Resources representative for staff deployed to the Middle East. Processed Personnel Action Notices, made SAP entries, and managed benefit issues. Acted as Sarbanes Oxley Assessor for the Human Resourced group on Team RIO Project located in Iraq. Served as member of the Fire Safety Team.

Senior Secretary - ExxonMobil Alliance (June 2000 - March 2003)

Represented Kellogg Brown & Root to clients with generating correspondences, arranged catering events, coordinated meetings, and served as Letter of Authorization point person.

Senior Secretary - Mining and Minerals Group (March 2000 - June 2000)

Supported the Group’s Vice President, Operations Manger, and Construction Manager with a full scope of administrative services. Coordinated international travel, arranged meetings, and prepared expense reports. Responsible for completing highly confidential project development presentations.

Lead Project Secretary (February 1999 - March 2000)

Provided full administrative support, as well as to the Monterrey Engineering Center for more than 400 project personnel. Made daily contact with Canadian job site to address business needs. Received awards for assisting in extensive corporate travel arrangements and for coordinating company Christmas Party held at the Museum of Natural History in Houston, TX.

Project Secretary (June 1998 - February 1999)

Set up administrative framework of projects from the ground up. Selected office equipment and furniture, coordinated floor space use, and set up filing systems. Maintained project work roster and managed all correspondence.

Additional work history available upon request.

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