Administrative Assistant Manager

Kathy J Lookofsky

***** ******* ******* ****

Houston, TX 77044

Phone: 832-***-****

A multi-talented, motivated, self-starter with a diverse background of Executive Administrative Assistant, Legal, Office Management, and Purchasing experience. Combining strong computer and analytical skills with people and communication skills needed in a fast paced office environment. Skills:

Technology: Microsoft Office Suite including Access, Publisher, Outlook, Microsoft Project, Adobe EchoSign, Google Calendar, Internet Research, Lotus Notes, Photoshop, QuickBooks, Quicken, WordPerfect 8.0, SAP and WebEx.

Legal: CMS (Case Management System), Tickler System, Cost Tracking, Westlaw, Lexis, Legal Research, Intake interviews, Document Reviews, and Legal Transcription; Bankruptcy Law, Pacer, Lenstar, VendorScape, ProDoc, Timeslips, NDTS, Billing Office: Notary Public (commission expires 8/2019), 10-key, 85 wpm typing, Payroll, A/P, A/R, Travel arrangements (Both International and Domestic), and Excellent Communication Skills. Oil/Gas Industry: iLogistics, ISNetworld, NCMS, PICS, DISA, ISTC, PEC Work History:

Orion Project Services (Houston) LLC: Houston, TX (1/2015 – Present) Compliance Officer/Executive Administrator: Liaise with local and international offices to ensure all personnel are compliant with contracting companies. Keep all compliance procedures, policies and requirements updated and implemented. Wrote corporate safety procedures for ISNetworld’s RAVS requirements. On-boarded new contractors, scheduling drug/alcohol screening through either DISA or Concentra, coordinate background screenings and safety training. Presented Business Development opportunities through partnering with Chemical and Manufacturing companies. Completed six compliance audits with 100% results (four in Q4 2015, two in Q2 2016). Support four international executives.

Baker Hughes: Houston, Texas (4/2013 – 11/2014)

Department Administrator – GoM Surface Logging System: Supported Operations Manager, three Technical Support Managers, six Coordinators and 94 field personnel. Coordinated new hire in- processing for the department, arranged travel accommodations, meals and coordination of department meetings. Collected utilization and monthly field incentive information for monthly management meetings. Track employee training as well as schedule training. Review, code and submit invoices for approval via SAP. Publish weekly newsletter for the SLS department. Maintain personnel folders, input weekly time for offshore personnel, track and submit employee incentives on a bi-weekly basis. Coordinated Team Building events.

Incredible Delights Catering, Restaurant & Event Planning: Humble, TX (02/2009 – 04/2013) Owner: Operated a fine dining restaurant in Humble, TX. Developed menus, schedules, kept finances, HR, handled front of house duties, procurement and Inspections. Hosted weekly, Bi-weekly and Monthly events for political, social and educational groups. Planned and executed over 110 events in 49 weeks while running the restaurant.

Inland Pipe Rehab: The Woodlands, TX (Temporary Assignment) (09/2009 – 05/2010) Contract Paralegal/Executive Administrative Assistant: Database design and maintenance, internet research. Assist Corporate Controller with monthly financial filings and reconciliations, company newsletter, federal, county and municipal document filings. Pre-bid packages, expense statements, meeting arrangements.

Wyeth Pharmaceutical (Now Pfizer): Collegeville, PA (4/2007 – 09/2009) Executive/Senior Administrative Specialists: Administrative Support for Assistant Vice President, Senior Director and 2 Associate Directors in Women’s Health & Bone, CR&D. Schedule travel both domestic and international (hotel, auto, air); arrange and facilitate meetings; compile and submit executive expenses using SAP program; research confidential and proprietary data; active in 3 on-going clinical trials; maintain SAE files; assist other departments as needed; prepare clinical trial information for FDA and EMEA; Special projects.

K. Lookofsky

Page 2

Enterprise Business Development, Inc.: Humble, TX (3/2006 – 2/2007) Paralegal/Administrative-Executive Assistant: Domestic and International travel arrangements (Airfare, hotel, auto rental); schedule meetings; transcribe meeting minutes; development and maintenance of legal filing system for business development; correspondence with contract companies regarding construction of chemical plant in a foreign country; mail distribution; conflict resolution; timesheet review; compile executive expense statements; general clerical duties for one physician, two attorneys and two executives.

Aegis Mortgage Company: Houston, TX (7/2005 – 12/2006) Loan Boarding Quality Control Analyst: Review information derived from various loan documents to assure database information is accurate in processing home loans. (Documented Reduction of Force – Company went out of business)

Barrett, Burke, Wilson, Castle, Daffin & Frappier, LLP: Houston, TX (1/2004 – 4/2005) Bankruptcy (Defense) Motions Case Manager: Case resolution management. Prepare and organize files for resolution prior to hearing, dealing with more than 40 mortgage companies and Debtor Attorneys throughout Texas, handling 20 to 74 files per week. Interact with Pro Se Debtors to resolve bankruptcy issues prior to hearing.

Contract Legal Positions: ** (4/2000 – 1/2004)

Shell Oil Company: Houston, Texas Paralegal: (1/2003-4/2003 & 7/2003 to 1/2004) Fulbright & Jaworski, LLP: (Product Liability) Litigation Assistant: (9/2002 – 12/2002) Kline & Gripp, Attorneys at Law (Personal Injury) Paralegal: (10/2001 – 9/2002) Jones & Roberts Attorneys At Law: (Workers’ Comp, Personal Injury) Paralegal: (4/2000 – 8/2001) Benjamin Lookofsky, Attorney at Law (General Law Practice) Legal Secretary: (4/2000 – 7/2003) Performed research on archived materials in wrongful death cases; Coded material for legal teams to use as fact-finding information in preparation of litigation. Prepare trial exhibits for major products liability case and attorney witness exhibits. Legal research using Westlaw and Lexis, document reviews using Ringtail and ISys. Deposition summaries, medical document reviews. File maintenance and organization. Worked files from intake to settlement, submitted original discovery for plaintiff and answered defendant’s discovery requests. Dealt with insurance companies negotiating settlements. Worked with hospitals, law enforcement agencies, state, county and local government offices to obtain client information necessary for claim resolution. Transcription, file development, maintenance and organization. used CMS and Tickler Systems; tracked cost; scheduled appointments. Education: Colorado State University, Online – BA, Marketing Projected Graduation 12/2018 PCDI, 2000 - 2002, Paralegal Diploma (4.0 GPA)

References: Available upon request.

Contact this candidate