Administrative Assistant Manager

Karen Fackovec Swyst

**** ********** ******

Wantagh, New York 11793

516-***-**** *********@*****.***

EXPERIENCE

**** - *** ******** ****** ****, NY

**** ************** *********

• Provided administrative support to one Manager and six Agents in the Purchasing Department, e.g., distributed mail and faxes, typed spreadsheets, performed data entry, answered telephones, and forwarded emails

• Confirmed 300+ outstanding purchase orders each week with vendors and store managers, and resubmitted them to vendors as needed

• Formatted new vendor pricing and provided it to IT to revise in the system

• Compared 200+ daily vendorsʼ order acknowledgements against purchase orders to ensure accuracy. Revised purchase orders or contacted vendors regarding incorrect order acknowledgements

• Ran daily purchasing reports in Excel to circulate essential information to Agents and management 2013 - ATTENTIVE CARE Babylon/Hicksville, NY

2015 Human Resources Coordinator (2014 – 2015)

• Conducted all phases of hiring process: interviewed and tested applicants, obtained proper documents and forms from new employees, conducted new hire orientations, setup training classes

• Provided management with weekly reports detailing new hires, trainees and applications in process

• Entered new hires into employee database

• Maintained and ordered supplies, and assisted with telephones and other administrative tasks as needed

Administrative Assistant/Timesheet Auditor (2013 – 2014)

• Audited Aidesʼ activity/time sheets to ensure companyʼs quality care standards were upheld

• Assembled orientation, training and patient information packets 2013 RCC CONCRETE CORP. Westbury, NY

Administrative Assistant

• Provided daily administrative support to two Vice Presidents and a Controller, including: typing correspondence and estimates, copying, filing, answering multi-line telephone, ordering supplies, and preparing overnight mailings

• Gathered unbudgeted labor and material costs from field staff, generated change orders for clients, and processed client approved change orders

2011 - BOENING BROTHERS, INC. Lindenhurst, NY

2013 Administrative Assistant

• Provided administrative support to two Sales Managers

• Identified the need to activate Sales Reps to recoup plumbing equipment loaned to customers

(some of which were outstanding for years); over $4,000 worth of equipment was returned within two months

• Converted 22 breakage tallies (done by hand) into an Excel format, thereby reducing reporting time by 75%

• Received and processed customer orders while managing reception and switchboard (as daily relief)

• Sourced and ordered promotional materials

EDUCATION

ADELPHI UNIVERSITY Garden City, NY

Bachelor of Business Administration, Major in Marketing 08252016

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