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Assistant Administrative

Atlanta, Georgia, United States
October 17, 2016

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Madelaine Y. Matthews

**** **** ***. *-***

Atlanta, GA 30315



Strong interpersonal and communication skills acquired as well as the ability to think critically and clearly under pressure while handling multiple projects simultaneously. Proficient in many computer software programs, including but not limited to Microsoft Word, Outlook, Excel, and PowerPoint, DocX, Carpe Diem Time Calendar, Elite Time Calendar, E-Room, Electronic Filing, iManage, DeltaView, LegalKey, Hot Docs, CompareRite, Interwoven Desksite, and Filetrail. Typing speed 70 wpm, with Dictaphone experience.


Fulton County, Georgia – Office of the District Attorney April 2015 – Present

Legal Assistant

Conduct interviews with clients/witnesses

Draft legal documents

Organize and file legal documents

Notary Public

Litigation Legal Assistant/Legal Secretary Contract Assignments September 2013 – April 2015

Hawkins Parnell Young LLP, Freeman Mathis & Gary LLP, The Business Center, Locke Lord LLP, Chamberlain Hrdlicka, Barnes & Thornburg LLP, Peters & Monyak, Weissman Nowack Curry & Wilco

DLA Piper, Atlanta, GA

Litigation Legal Secretary February 2013 - August 2013

Supported Managing Partner, and 3 Associates.

Managed Outlook calendar and meetings for attorneys.

Processed attorney timesheets and travel and other expenses for reimbursement.

Reviewed and revised monthly proformas.

Edited and revised contracts and other documents.

Coordinated client meetings and conferences for Co-Managing Partner.

Developed professional relationships with other firm personnel and other Firm Administrators.

Assisted with coordination of Depositions and scheduling of court reporters and videographers.

Maintained attorney correspondence files and pleadings.

E-room filing.

Ogletree Deakins Nash Smoak & Stewart, Atlanta, GA January 2012 – February 2013

Receptionist / Client Services Assistant

Answered all incoming calls into the main switchboard of the Firm.

Client Services Interaction support, updated client information, as well input new business.

Managed conference room schedules.

Reviewed meeting and scheduled requests, accepted/declined requests based on priority and availability.

Assisted various departments with work overflow from secretaries and paralegals as needed.

Assisted secretaries with the coordination of travel arrangements, time input and expense reimbursement for attorneys.

Katten Muchin Rosenman, Chicago, IL September 2006 – September 2011

Litigation Legal Assistant,

Assisted three Partners and two Associates in the IP Litigation Department.

Prepared litigation documents for court filings, i.e., Motions, Briefs, Discovery Documents, Appearances, etc.

Prepared witness and expert witness binders for depositions.

Managed electronic and manual calendars, entered time for Partners and prepared expense reimbursements for Partners and Associates.

Worked diligently with the Docket Department, Word Processing Service, Office Services, and Accounting to ensure deadlines were met.

Transcribed documents, letters, and/or minutes using Dictaphone.

Coordinated travel arrangement for attorneys and clients.

Coordinated Depositions with witnesses and contracted vendors as well as process server request.

IIT Research Institute, Chicago, IL April 2003 – August 2006

Standards Operating Procedures Coordinator

Member of the SOP Committee.

Prepared and managed electronic SOPs and revisions under the direction Life Sciences Professor.

Provided administrative support to Executive VP of Quality Sciences.

Prepared and distributed memos and other correspondence for internal and external clients.

Collected data from various offices of the Life Sciences Department to be in compliance with various governmental agencies.

Maintained and prepared documents for editing and distribution to Life Sciences Veterinarians.

Performed Compliance verification for all Contracts serviced by various vendors.

Executive Administrative Assistant

Youth Connection Charter Schools, Chicago, IL August 2000 – April 2003

Supported and managed the day to day functions associated with the Executive Director.

Coordinated meeting and speaking engagements with various schools.

Managed the Executive Directors Outlook calendar and meetings.

Created, edited, revised documents, and formatted documents and presentations.

Prepared and coordinated Executive Board meetings.

Supervised clerical staff.

Assisted with coordination of Agenda and Minutes preparation for Corporate Compliance Meetings.

Performed Compliance verification for all Contracts serviced by Youth Connection Charter Schools System, (26 schools).

Maintained multiple ticklers for various Board agendas.

Coordinated travel arrangements for Executive Director and other professional staff.


University of Chicago & Bard College of New York, Odyssey Program in Liberal Arts, Certificate 2009

Roosevelt University Lawyers Assistant Program, Paralegal Certificate, 1993

John Marshall Law School, Chicago, IL Intellectual Property Law Certificate, 1993

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