Administrative Assistant Human Resources

Michele Yvonne Maurer

****B West Lafayette St. Easton, PA 18042 Phone: 610-***-**** *******@*****.***

SENIOR LEVEL EXECUTIVE ADMINISTRATIVE ASSISTANT/COORDINATOR

Dynamic, qualified and highly ethical Executive Administrative Assistant with a strong technical background.

Skilled in Microsoft Word, Excel, Access, PowerPoint, Outlook, Ariba, SharePoint, Cisco WebEx, SAP, e-Doc, MAXIMO, IRIS, OTIS, VISIO, Lotus Notes, Schedule Plus, Adobe, CTO On-line Travel, ARIBA, CONCUR and other business software.

Excellent ability to work independently or with groups and teams, with strong communication and interpersonal skills.

Highly innovative and creative, extremely flexible and adaptable, accustomed to a changing and high-pressure work environment with highly developed problem-solving and troubleshooting skills.

Strong reporting, analytical and organizational skills with a high level of attention to detail.

Able to perform administrative support work including managing ad hoc projects, heavy calendar management, drafting memos, correspondence, sending messages, answering phone calls and providing additional office support as required.

AREAS OF EXPERTISE

Heavy Calendar Management

Expert Level of Microsoft Office Software

Domestic and International

travel

Strategic Planning

Office Management

Team Leadership

Organizational Management

Document Management

Presentations & Reports

WORK HISTORY

ORTHO CLINICAL DIAGNOSTICS, Raritan, NJ 1/15 – 8/16

Administrative Regulatory Affairs Coordinator

Maintained Ortho Clinical Diagnostics state and federal licenses renewals to ensure all licensing is renewed in a timely manner

Assisted with FDA submissions and Annual Report filings such as printing attachments, downloading e-copies and ensuring submissions and filings are in order prior to sending off to FDA

Maintained Regulatory SharePoint site

Ariba creating Purchase Orders and Check Request

Maintained MAXIMO Alerts

Managed calendars and set up meetings

Customs import/export letters

Ownership of Regulatory Affairs mailbox in OTIS (document center)

Responsible for the coordination and compilation of technical documentation to support regulatory applications in the EU (Technical Files, Design Dossiers) and US (510(k), PMA, Annual Reports)

KELLY TEMPORARY SERVICES at JOHNSON & JOHNSON, ETHICON, Janssen, Cordis

(Held various assignments) 9/07 to 1/15

Temp, Sr. Administrative Assistant and QRC Coordinator, Quality/Compliance, MD&D, Clinical Affairs and

Global Support

Collection of intra company information (metrics and consolidation)

Domestic and international travel through CONCUR

Heavy use of Excel (formulas, pivot tables) and Power Point

Ariba creating Purchase Orders and Invoice Reviews

IRIS and GXRS knowledge

Developed, maintained and consolidated department SharePoint sites

Set up meetings both on-site and off-site

Michele Maurer Page 2

AEROTEK RESOURCES AT MERCK PHARMACEUTICALS, Whitehouse Station NJ 2/12 to 7/12

Temp, Executive Administrative Assistant III/HR Employee Health and Wellness

Heavy calendar management, meetings, correspondence, employee relations,

and day to day request

Created presentations and spreadsheets

Extensive use of SAP for creating purchase orders and check request

Prepared travel and expenses

AARON RESOURCES AT LEHIGH VALLEY HEALTH NETWORK, Allentown, PA 11/11 to 1/12

Temp, Executive Administrative Assistant to the Vice President, Human Resources

Filled in for Executive Admin while she was on FMLA

Supported Director of Human Resources and 3 other directors

Calendars, meetings, presentations, correspondence, create purchase orders and

check request

CONNEXION SYSTEMS AND ENGINEERING AT LSI, Allentown, PA 10/10 to 3/11

Temp, Administrative Assistant/Project Coordinator, Human Resources and Talent Management Division

Implementation of core talent management processes/ programs including assisting with materials, logistics and coordination of programs

Coordinate On-Site and Off-Site Development classes

Extensive use of Share Point, creating calendars, templates and documents

SABRE SYSTEMS CONTRACTING SERIVES at SANOFI-PASTEUR, Swiftwater, PA 6/08 to 10/08

Temp, Administrative Assistant and Acting Purchasing Agent

Served as interim Purchasing Order Agent for employee out on medical leave

Worked extensively in SAP

Scanned vendor POs, created e-Room and Capital files as well as e-Doc templates

ACT.1 Staffing @ MERCK PHAMACEUTICALS, Whitehouse, NJ 10/06 to 9/07

Temp, Executive Administrative Assistant

Issued and managed security clearances for all SAP contractors and was responsible for on-boarding all SAP contractors

Interfaced with architects, developers, business analysts, solutions advisors as well as Facilities staff to coordinate floor plans and space allocations

Composed, coordinated, and proofread correspondence, reports, organization charts, and floor plans; coordination of meetings, travel, and expenses on both domestic and global levels

SANOFI-AVENTIS U.S., INC., Bridgewater, NJ 8/01 to 6/06

Senior Administrative Assistant

Business support activities provided to the Director of Operations, Drug Safety Evaluation; additional support provided as needed to the Safety Pharmacology and Toxicology groups

Variety of responsibilities such as business calendar maintenance, coordination of meetings, luncheons, and dinners, arrangement of complex travel and itineraries, expense reports, correspondence, presentations, and spreadsheets

Screened incoming calls, meet and greet visitors, responded to 100+ telephone and email inquiries daily

EDUCATION & PROFESSIONAL ASSOCIATIONS

EASTON HIGH SCHOOL, BUSINESS FOCUS

CAREER INSTITUTE OF TECHNOLOGY (CERTIFICATE), COMPUTER TECHNOLOGY

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