Legal Assistant

EDUCATION

Prince George’s Community College, Largo, MD August 1995

General Studies Program

American University, Washington, DC

Certificate, Paralegal Studies January 2000

PROFESSIONAL EXPERIENCE:

Department of Justice, Justice Management Division, Office of the Pardon Attorney – Washington, DC

Legal Assistant (PAE-Contractor) (6/2016 – present)

Screen, review, analyze and sort incoming mail and correspondence (electronic and hardcopy)

Electronically request reports from the Bureau of Prisons and then glean information from those reports to populate fields in OPA’s electronic management system (IQ)

Scan Prep, unitize, and file petitions of commutation and pardon requests

Scan and process petitions to be uploaded to IQ and to the shared network drive

Issue code data into IQ

Manage routine electronic file maintenance, including organizing backup copies of original petitions mailed to the office

Create, modify and run daily, weekly, monthly and quarterly reports

Compile and organize relevant documents for use by attorneys in preparation for their evaluation of petitions

Department of Justice, Civil and Civil Rights Divisions, Disability Rights Section – Washington, DC

DMA/Administrative Office Automation Assistant (Legal) (PAE-Contractor) (12/2012 – 6/2016)

Facilitated monthly DRS Section wide meetings; create PowerPoint Presentations, setup audio and visual equipment and time the various presenters.

Created and Maintained computerized logging system for daily attendance records.

Tracked and logged all Complaint correspondence in CTS Database

Coordinated telephone coverage during business hours; receive telephone calls and visitors seeking information.

Reviewed outgoing correspondence for procedural and grammatical accuracy

Performed Document Determination and Document Review; Retrieve and compile Deposition and Trial exhibits; Created witness and exhibit binders

Responsible for OLMSTEAD case reporting through LexisNexis-Court Link docket; Develop charts, graphs and tracking spreadsheets in excel

Performed various document production duties as assigned, Tab, number, label and assemble index documents.

Supported document coding process, perform data entry task: entering pertinent data in databases to facilitate document searches.

Prepare employee and sub-contractor labor reports

Prepare travel arrangements for section employees in the Disability Rights Section: Prepared travel itineraries, completed travel authorizations and remitted vouchers for payment

Created and maintained excel spreadsheets, contact lists, indexes, table of contents, and maintain a contact list for the Disability Rights Section

Department of Justice, Civil Division, (ENRD and Pharma Sections) – Washington, DC

Supervisor (Lockheed Martin-Aspen Systems Contractor) (02/2008 – 04/2011)

Supervised Law Clerks, DMA’s and DMT’s in various litigation support task.

Performed Document acquisition: witness/exhibit binder preparation compilation and preparation

Assisted monitoring project budgets to ensure appropriate funding levels

Time Card Administrator: Time and Attendance for staff and provided employees with copies of their transmitted Time and Attendance records; perform leave audits as necessary.

Arranged conferences; including reserving conference rooms, notifying participants, assembling reference materials, and arranging for audio-visual equipment.

Prepared and processed expense reports

Performed quality control spot-checking as necessary to ensure that work is of high quality and meets contract requirements

Organized case and correspondence files

Responsible for the preparation certification and delivery of documents to various government agencies

Created and maintained organized filing system

Managed couriers and courier runs, also performed courier duties when needed. • Vendors and sub-contractors Point of Contact.

Compiled and distributed weekly reports to Case Managers and Project Leads. Also, Responsible for the weekly compilation and distributed Budget and Project Charging data.

Performed document production tasks, Supported coding process, i.e. Coding/Data Entry and Quality Control of Coders’ finished product, Counted and sorted incoming/outgoing documents.

Scanned/Uploaded documents into electronic document management system through LAW workstation,

Scanned and copied high volume documents for compilation purposes or review. Receptionist duties; i.e. Answered multi-line phone system, greeted and escorted guest

Created, edited and updated case binders. Managed and tracked administrative staff time cards and case charges.

Created litigation support PowerPoint presentations

Supervised and filled in for receptionist: duties included: answering multi-line phone system, greeting guest

Created office forms i.e. Facsimile cover sheets; Employee Leave Request forms, etc., Burned copies of data loads to disks

Ordered Office Supplies and maintain office equipment.

Performed Privilege Document Review tasks, database searches

Security Clearances

NACI (March, 2004); Public Trust (February 2008; January 2012); MBI (August 2013- Active)

Computer Skills

Microsoft Word, Excel, PowerPoint, Outlook, Windows XP, Concordance, Summation, LexisNexis, MPORT,

iConect, Law Work Station, Oracle ADIIS Coding Form, People Soft, Adobe Acrobat, SAP, E-Time, and CTS

(Correspondence Tracking System)

Security Clearances

NACI (March, 2004); Public Trust (February 2008; January 2012); MBI (August 2013); MBI (May 2016- Active)

Computer Skills

Microsoft Word, Excel, PowerPoint, Outlook, Windows XP, Concordance, Summation, LexisNexis, MPORT, iConect, Law Work Station, Oracle ADIIS Coding Form, People Soft, Adobe Acrobat, SAP, E-Time, and CTS (Correspondence Tracking System)

References Available Upon Request

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