Manager Accounts Payable

Maria Francisco

**-** **** ******, ******, NJ ***05

973-***-**** *******@*******.***

Qualifications Summary

Self-directed accounts payable specialist and controller offering years of experience successfully performing financial analysis while managing processes and budgets to meet the financial objectives of the organization.

Excellent communicator leveraging business and financial acumen to communicate effectively, and building solid rapport with individuals at all levels of an organization.

Fluent in English and Portuguese with language skills in Spanish.

Solid credentials and proficient in generally accepted accounting practices (GAAP) as well as, MS Office Suite, Navision Software, QuickBooks, JD Edwards

Competencies

Accounts Payable Processes & Management

Invoices/Expense Reports/Payment Transactions

Corporate Accounting & Bookkeeping

Records Organization & Management

Journal Entries & General Ledger

Teambuilding & Staff Supervision

Spreadsheets & Accounting Reports

Vendor Negotiations & Management

Professional Experience

AMERICAN ALMOND PRODUCTS, CO., INC, Brooklyn, New York

Nut Manufacturing Company

Controller May 2005 – Present

Key Results:

Renegotiate payment terms with dozens of suppliers/vendors from Net 7 to Net 30 days to improve cash flow and helped facilitate company’s revenue

Resolved 14 months of backlogged work, restored order and organization to processes/records in disarray, researched and solved billing problems and corrected unpaid invoicing and journal entry errors that had previously been missed with prior A/P Manager

Instituted thorough cross-checking of pack-lists, receivers and invoices that halted a previous history of thousands of dollars in overpayments to suppliers

Implemented next-generation technologies and process automations (including new EDI and ERP systems) to foster an environment of continuous improvement. Trained users and served as the primary “go-to” troubleshooter on these new systems, which propelled efficiency gains and significant time- and cost-savings

Responsibilities:

Responsible for company reporting needs; i.e., year-end reports and documentation for CPA, preparing 1099, preparing 945, year-end journal entries, reports for A/R, A/P, profit and loss reports, year-end profit sharing reports for employees

Analyze and compile payroll data into an employee census report, and asset data for the pension plan; work directly with outside Actuarial Consulting Firm

Responsible for quarterly plan distribution to company shareholders

Prepare monthly Financial Statements, providing financial information and establishing financial policies and procedures

Analyze monthly P&L results, budget and forecast preparation

Manage the monthly and quarterly closing process, including posting of general ledger entries, preparation of the Income Statement and Cash Flow and timely submission of required documents to the President and CEO

Maintain and audit payroll to ensure that data transmitted correctly; prepare checks, make 941, NYS withholding and MTA tax payments on weekly basis

File financial reports and advise management on needed actions by complying with federal, state, and local legal requirements

Oversee the accurate and timely processing of up to 5,000 invoices ($1M) per month for large manufacturing plant.

Achieve budget objectives by scheduling expenditures; analyzing variances; initiating corrective actions

Operate financial computer systems and furnish President and CEO, as well as an outside Accounting firm with A/P liability summaries and cash flow reports that were consistently praised for their accuracy, user-friendliness and timeliness

Accounts Payable Specialist May 2003 – May 2005

Assessed and closed A/P sub-ledger on a monthly basis, validated content and resolved various issues

Responsible for all accounting tasks; including balancing bank accounts, loans, profit sharing accounts, preparation of checks for signatures and making bank deposits

Cash management and controls for receipts and disbursements

Facilitated “no-fault” internal and external audits as a result of sound recordkeeping and thorough documentation

Managed inventory control activities which include, developing and implementing strategic plans to manage inventory on a weekly basis

Consistently improved inventory accuracy reporting; successfully increased accuracy of physical-to-book inventory values

Facilitated reporting for fiscal year-end inventory; responsible for data entry, reporting, and analyzing inventory tags and interfacing directly with outside auditors

Composed effective accounting reports summarizing A/P data for supply chain and other departments

PORTUGUESE BAKING CO., Newark, NJ July 1995 – April 2003

Baking good company

Purchasing Manager / Executive Assistant

Responsible for all purchasing on a daily basis, including assisting operations manager with weekly plant inventory and all communication with outside vendors. Provided effective management of payables service to company and served as primary backup to accounts payable manager. Highly effective at managing department workflow by delegating tasks and keeping track of departmental production.

Responsibilities:

Supervised all business activity for subsidiary companies. Including preparation of QuickBooks, deposits, bank reconciliations and account analysis

Rebuilt trust with vendors/suppliers, repairing damaged relationships by ensuring timely, correct payments for all goods received

Negotiated with vendors/suppliers to obtain better pricing and terms; verified credit eligibility and terms, reducing overhead expenses

Assumed expanded responsibilities as the company’s interim A/P manager

Assist in the analysis and resolution of corrupted database files, improving the system data integrity

Formally recognized by administration for injecting improvements into recordkeeping/controls that reversed a history of missed payment deadlines, lost invoices and lack of proper authorization on expenditures

Education

Computer Programming Robert Walsh Business School, NJ 07083

HS Diploma East Side High School, NJ 07105

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