Administrative Assistant Manager

H I L D A K I S H

Phone: 203-***-**** E-mail: *********@*****.***

Executive Administrative Professional

Highly organized, dependable, articulate Administrative Assistant/Office Manager with expertise supporting senior management in the servicing industry at national and international

corporations, and in entrepreneurial environments.

High-level interpersonal skills and professionalism

Good time management skills with the ability to work independently and effectively

Technical skills:

Proficiency in Microsoft Office Suite

oMicrosoft Word

oExcel

oPowerPoint

oOutlook

oConcur

Foreign Language skill:

oGerman

Professional Experience

Helaba May 2015 - July 2016

New York, New York

Administrative Assistant/Office Administrator to Office Manager and Senior Executives

Managed calendars and conference rooms

Registered visitors in customized Security data system

Coordinated visitors’ passes with Building

Maintained Employee attendance records daily

Handled FedEx mailings and Messenger Service

Coordinated Travel arrangements

Prepared expense reports

Anderson, Kill PC October 2013 – August 2014

Stamford, Ct

Administrative Assistant/Office Administrator to Partners

Managed reception area to ensure effective telephone and mail communications

Managed calendars, scheduling meetings and conference calls

Assisted with preparing Stock Certificates for clients

Handled confidential projects

Prepared Closing Binders for Mergers and Acquisitions

Expedited payment of Corporation Fees

Travel arrangements

Expense Reports

Prepared monthly client billing

Managed building passes, parking permits, and office and kitchen supplies

Old Mutual (Bermuda) Ltd. July 2010 - March 2013

New York, New York

Executive Administrative Assistant to CFO, COO

Managed busy calendars, scheduling internal/external meetings

Responsible for meeting and conference call scheduling for team meetings

Drafted correspondence (letters, emails)

Coordinated seamless air and rail travel itineraries (domestic and international)

Handled travel budget and travel planning

Processed and tracked expense reports for Senior Management

Created and edited PowerPoint presentations

Transcribed meeting minutes from tape for ready availability for Auditors

Organized training sessions, workshops and conferences for the team

Maintained confidential document

Assisted Director of Human Resources with expediting bi-yearly performance reviews

Set-up interviews with Applicants

Maintained and updated vacation schedules

Assisted COO with arranging for office space repair and maintenance

Stocked/maintained office and kitchen supplies

Arranged for off-site record storage and shredding

Event Planning: Yearly JP Morgan Chase Corporate Challenge event

Pitney Bowes Inc. September 2006 – April 2008

Stamford, CT

Administrative Assistant to Director of Investor Relations

Managed calendar, scheduling meetings and conference calls

Assisted with confidential projects for Officers and Directors, and Board of Directors

Event planning for Board of Directors’ meetings

Arranged domestic and international travel

Prepared and coordinated payment of expense reports

Assisted with monthly departmental budget forecast

Handled correspondence and confidential documents

Arch Capital Group Ltd. November 2003 – November 2005

New York, New York

Administrative Assistant/Office Manager to Senior Management

Managed calendar

Coordinated national and international travel arrangements

Prepared expense reports

Managed payment of vendor invoices

Facilitated confidential projects for Officers and Directors

Maintained Certificates of Good Standing records for various States

Fulbright & Jaworski LLP August 2000 – June 2003

New York, New York

Executive Assistant to Partner

Assisted Partner with International/Cross Border Law

Handled international and national travel arrangements

Coordinated client billing

Accommodated correspondence and legal documents in German and English

Event Planning: Arranged Speaker and book promotion events

Aon Risk Services March 1992 – May 2000

New York, New York

Executive Administrative Assistant to Executive Vice President

Education: Associates Degree in Real Estate

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