Executive Assistant

Marcy Long

Arizona Notary Public (My Commission Expires May 24, 2020)

Mesa, AZ 85203

***/***-****

**********@*****.***

Find me on: LinkedIn

Recognized throughout my career for the ability to develop, implement and manage multiple tasks while overseeing multifaceted office administration procedures all while keeping a calm, pleasant demeanor.

PROFESSIONAL EXPERIENCE

2015- 2016

Torrent Resources, Phoenix, AZ (Drywell Installation & Maintenance)

Contract Administrator/Scheduler

Review, track and process all contracts

Assign job numbers

Coordinate insurance certificates

Schedule drill rigs on constantly changing daily work schedule

Gather and submit job specific safety information as needed

Compile and submit various City construction permit application required paperwork

Update MIDS & Sales Log

Collect and follow-up on credit information for unknown Contractors

2010 – 2015

Central City Cooling, Santa Maria, CA (Vegetable Cooling - Agriculture Industry)

Office Manager/Administrative Assistant

Gather reports and balance billing to growers

Accounts receivable

Accounts payable

Statements

Account reconciliation

Collections

Prepare letters, memos and emails with little or no direction

Expense control

Investigate and submit information and photos for trailer damage

Tracked and ordered office and janitorial supplies

Assist Plant Manager with special projects

Back-up Dispatcher

2005 – 2010

R. Burke Corporation, San Luis Obispo, CA (General/Underground Contractor)

Contracts Administrator/Accounts Receivable

Review all contracts

Compose information and issue new subcontracts

Order new insurance certificates

Research various agencies and find appropriate projects for bid

Review and complete bidding forms, order bid and construction bonds, assist on bid day with compiling total bids

Billing of all contract work

Accounts receivable

Construction Liens - Filing, follow-up and receiving

Monthly update of WIP

Back-up for accounts payable

Coding of invoices for payment

Back-up for regular and Union payroll (including certified payroll)

Job Costing

Contact this candidate