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Administrative Assistant

Tacoma, Washington, United States
October 27, 2016

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Julie Howard 253-***-****

** ******* ***** ****, *** B; Steilacoom, WA 98388 * *


MS Word * PowerPoint * Excel * Outlook * People Net * Workday * PeopleSoft * Oracle * WebEx * Concur * Snag-It * Active Listening * Reading Comprehension * Public Speaking * Coordination * Time Management *Fast Learner *Problem Solving Techniques * Decision Making Techniques * Diversity Training


•15+ years of experience in the Administrative Field. Working knowledge of administrative systems such as word processing, managing files, databases, records, transcriptions. Project Coordinator for developing best practice procedures, processes and terminology for new systems and software upgrades.

•Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar.

•Knowledge of principles and processes for providing superior customer service. Providing the customer with the highest standards for services and commitment.

•Knowledge of business and management principles involved in strategic planning, resource allocation, budgets, human resources modeling, leadership technique and coordination of people and resources.

•Knowledge of principles and procedures for personnel recruitment, selection process, training coordinator, compensation, benefits and personnel information systems.


DaVita Inc. Federal Way, WA

Project Coordinator Administrative Assistant/Payroll

October 2013 - December 2015

•Direct report to Payroll Director

•Served as a liaison to executive management teams. Work with other departments and outside agencies in the resolution of day to day administrative challenges by using good sound judgment, problem solving and decision making techniques.

•Schedule, organize and coordinate meetings, travel, conferences and departmental activities.

•Worked with leadership to develop, draft and distribute communication to the field and departments.

•Prepare agenda for departmental staff meetings.

•Coordinate interdepartmental training programs.

•Outline proactive new field teammate training.

•Monitor People Net timecard approval process.

•Responsible for maintaining and updating policies and procedures.

•Manage sensitive information with Need to Know (NTK) and with absolute confidentiality.

• Oversee admins to ensure daily positive pay is completed timely and accurately.

•Complete and submit various mandatory Bureau Labor Statistics (BLS) Census Reports.

•Administer We Are Here Program (WAHP) from Payroll perspective.

•Ability to learn systems, processes, procedures fast and able to train others. Coordinate and manage multiple projects within estimate time of completion.

•Backup for Administrative Assistant(s).

•Prepare payroll documents, time records for the legal department.

DaVita, Inc. Federal Way, WA

AP Trainer

December 2008 - October 2013

•Managed and provided all live training classes and WebEx classes for the entire US field. Includes the following training: AP External Field Training, CRS FAVR Program Training, Mileage Log Record Training, Concur - One Card Training, Holding Payment Training etc.

•Add/Remove high mileage drivers from CRS FAVR Program.

•Lock down personal car options within the Concur System for mileage reimbursements dependent on program teammate is assigned to participate in.

•Send out notifications to teammates regarding CRS FAVR Program; required to join the CRS FAVR Program or being removed.

•Schedule all WebEx Sessions for internal teammates and provide one on one training as needed.

•Manage employees Training Hours.

•Efaxes - Print/Forward all efaxes to correct departments.

•Manage and train employees on the use of Oracle Systems and Ellie Systems. These systems are used to process invoices, vendor updates, Deactivate Former Authorized Signatures and enter new Authorized Signatures etc.

•Manage all Accounts Payable inter-department manuals. Create new inter-department manuals for new systems and new training programs.

•Manage and assist with Special Audits, Spend Management Team Projects and Teammate Reimbursement Team.

DaVita Inc. Federal Way, WA

Contract Processor

December 2007 - December 2008

•Keying IPROC Invoices

•Verifying invoices with accuracy and coding

•Keying invoices in imaging queues.

•Researching and releasing EDI invoices and Non-Iproc invoices.

•Verify all PO number with PO log and code invoices and key into system.

•Keying credit invoices - verifying PO and center number with quantity and dollar amounts; paperclip note to reference original invoice in system.

•Prepping invoices to be scanned.

•Prep backup documents to be scanned.

•Key all Vacationing PD Patient invoicing.

•Forwarding checks to appropriate departments.

•Daily working U&M Reports

•Daily working Expected Receiving Reports.

•Working daily with vendors and Dialysis Centers on invoice issues and equipment.

•Prepare monthly statement for each vendor.





Available upon request

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