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London, Greater London, United Kingdom
October 27, 2016

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Curriculum Vitae for Emily R. Gibson


Masters of Library and Information Science – Wayne State University, Detroit, Michigan, USA, 2009

Graduate Certificate in Archival Administration – Wayne State University, Detroit, Michigan, USA, 2009

Bachelor of Arts – English Literature and Language, Honors, University of Windsor, Windsor, Ontario, Canada, 2006


Archivist, Vizcaya Museum and Gardens, 03/2015-07/2016

Duties: Management of all aspects of archive containing 1,100 linear feet of material, including 4,000 architectural drawings, 25,000 pieces of correspondence, 5,000 photographs, and 2 TB of surrogate and born digital material spanning the years 1877 to 2005. Management activities include the following: collection development, processing, digitization, preservation, outreach, image licensing, training and supervision of volunteers, museum records transfers, research services, supervision of researcher reading room, exhibit assistance, and an oral history program. I also participated on committees and task forces.

Outcomes: establishment of arrangement scheme (i.e., record groups) for both archival collection and museum records; 72 DACS finding aids; arrangement of two terabytes of electronic records; development and implementation of onsite electronic access system; development and implementation of electronic backup system; strategic assessment of collections management systems; acquisitions totaling over twenty-five thousand dollars; 325 research questions answered; five oral history interviews; two shelf readings; 13 policy documents including archives access and researcher security; one published article; three volunteers trained; over 4,300 images scanned.

Consulting Archivist for Plymouth Congregational Church of Miami, 06/2016-06/2016

I conducted interviews and collection analysis in order to provide recommendations for the organization, processing, preservation, management and digitization of approximately four hundred linear feet of mixed material.

Visiting Archivist for the Pan American World Airways, Inc. Records, University of Miami Special Collections, 12/2012- 03/2015

Duties: oversee all daily activities of the processing of the Pan American World Airways, Inc. Records (extent: 1,600 linear feet of records, photographs, graphic material, and 3D objects) at the More Product Less Process (MPLP) rate of four hours per linear foot; develop an arrangement scheme for the Pan Am records; direct the development of the collection finding aid and its encoding in EAD; prepare all narrative portions of the finding aid; coordinate the online delivery of the finding aid; consult with the cataloger on all cataloging activities related to the project; consult with the preservation librarian on all preservation activities related to the project; curate an updated Pan Am website; curate physical exhibits; direct the development of collection data visualizations; train and supervise assistants and volunteers; track rate of processing; report on progress to the Pan Am project director; promote the collection through blog and newsletter articles; provide reference pertaining to aviation history; and participate in professional organizations and committees.

Outcomes: a folder level DACS finding aid for the Pan American World Airways, Inc. Records, consisting of 352 series with series descriptions and some folder level information, published in Archon; over 130 periodicals cataloged; 15 project assistants trained; acquisition of four Pan Am adjacent collections or accruals; a digital exhibit for the Pan American World Airways, Inc. Records; a subject guide for the University of Miami Libraries Pan Am Collections; a Pan American World Airways, Inc. series outline visualization; five published articles; three Pan Am adjacent collections processed; an aviation map exhibit.

Collection Manager, Archivist (promoted from Assistant Archivist/Collection Manager), The Black Archives, History and Research Foundation of South Florida, Inc., 03/2010-09/2012

Duties: create acquisition policy; establish collection development priorities and tools; oversee processing of 1,200 linear feet of records, photographs, graphic material and 3D objects; train and supervise interns and volunteers, including South Florida Workforce participants (an agency that helps economically disadvantaged adults and youth transition from welfare to work); website development and design with University of Miami Libraries; curate digital and physical exhibits; administer Archon database; design and direct digitization projects; manage digital assets; license images; provide reference pertaining to black history in South Florida; and conduct outreach activities.

Outcomes: a fully implemented processing system based on DACS archival standards, including an acquisition policy, processing manual and work forms; over 130 DACS finding aids; over 30 interns and volunteers trained; a 57-page website published in WordPress; over 700 digitized images; a professional archival storage vault design; five published articles.

Intern, Walter P. Reuther Library, 08/2009-02/2010

Duty: process eight linear feet of printed material, comprising 33 formats, to the item level in order to create bibliography for Cesar Chavez Papers.

Outcome: bibliography for printed materials found in the Cesar Chavez records organized into 33 formats

Intern, Allesee Dance and Opera Resource Library, Michigan Opera Theater, 06/2009-02/2010

Duties: digitize a photograph collection consisting of over 1,000 photographs, entailing selection of photographs, scanning, quality adjustments, and creation of item level description in Archivist's Toolkit; maintain Archivist’s Toolkit database using SQL.

Outcome: digitization of Michigan Opera Theater photographs from 1972 to 2005.

Intern, Charles H. Wright Museum of African American History, 05/2009-02/2010

Duties: process personal paper collections to the folder level, including arrangement and preservation; create finding aids in Archivist’s Toolkit; catalog 3D objects using PastPerfect; catalog finding aids using Koha integrated library system; digitize a photograph collection consisting of over 400 photographs, entailing scanning, quality adjustments and creation of item level description.

Outcomes: 2 collections processed and cataloged; digitization of over 400 photographs.

Student Technology Assistant, Wayne State University School of Library and Information Science, 08/2008-02/2010

Duties: design and develop instructional videos and pamphlets for students and faculty; provide reference, pertaining to current library and information science software and internet technology to students and faculty; research and install computer software and updates; create staff schedule.

Outcomes: four instructional videos, an internal reference FAQ, a template for electronic portfolios, a study guide for the Core Computing Concepts entrance exam.


Vizcaya Museum and Gardens


oInterpretive Planning Taskforce, 2015-2016

oInterpretive Planning Taskforce, Technology Initiatives Committee, 2015-2016

Training and Policy

oAccess Policy and Procedures

oAccess to Electronic Archival Resources

oArchival Material in Exhibits

oArchives Record Group Description

oCitations for Interpretive Labels

oFile Naming Conventions for Estate Correspondence

oMuseum Records Management Plan

oResearcher Security

oTransferring Material to Archive for Learning and Visitor Services Division

oTransferring Material to Archive for Office of the Director of Marketing and Public Relations

Digital Initiatives

oArchive Backup System

oCollections Management Systems Strategic Assessment and Planning

oCollections Management Systems Features Matrix

oDevelopment and implementation of onsite electronic access system

oOver 4,300 images scanned

University of Miami, Richter Library


oE-Records and Web Archives Committee, 2014-2015

oArchivesSpace Taskforce, 2012-2014

Training and Policy

oTraining Manual for University of Miami Libraries Special Collections Student Assistants, 2013

oProcessing Manual for the Pan American World Airways, Inc. Records, 2013

Digital Initiatives

o“Cleared to Land: the Records of the Pan American World Airways, Inc.” (, 2014

oPan Am Series Outline interactive diagram (, 2014

oPan Am Collections Subject Guide (, 2014

oPan American World Airways, Inc. Audiovisual Material item level inventory for digitization project, 2014

oPan American World Airways, Inc. Printed Material estimates for digitization project, 2014 (project funded with federal grant in 2016)

The Black Archives, History and Research Foundation of South Florida, Inc.


oRepresentative, Collaborative Archive for the African Diaspora (hosted by the University of Miami), 2010-2012

oRepresentative, Folklife Fridays, 2010-2012

Training and Policy

oAcquisition Policy

oAccessions Spreadsheet

oTraining Manual for Interns and Volunteers

oImage Naming Conventions Policy

oInstructions for Digitizing and Branding Images

oInstructions for Adding Pages to WordPress Suffusion Theme

oInstructions for Adding Captions to Images in WordPress Suffusion Theme

oInstructions for Adding Digital Images to Archon

oWorksheet for Description in Archon

oSeries Descriptions Worksheet

oPolicy Manual for Interns and South Florida Workforce participants

oPreliminary Research Worksheet

oProcessing Proposal Worksheet

oSeparations Form

oDonor Consultation Form

oDisposition Form

oCopy Request Form

Digital Initiatives

oThe Dr. Dorothy Jenkins Fields Papers digitization project (170 digitized images;, 2012

oThe Francis S. Tucker Papers digitization project (45 digitized images;, 2011

oThe AT&T Black History Calendar Collection digitization project (480 digitized images;, 2010-2011

oDatabase Administrator, Archon, 2010-2012

oWeb Analytics (, 2010-2012

oFacebook Administrator, The Black Archives Facebook Fan and Profile Pages, 2010-2012



Archives and Records Administration, 2015-present

Society of Florida Archivists, 2012-present

Society of American Archivists, 2009-present

Freedom to Read Foundation, 2009-2016

American Records Management Association, 2015-2016

American Museum Alliance, 2010-2012, 2015-2016

Florida Humanities Council, 2014-2015

Miami-Dade Library Association, 2011-2014

Florida Connecting to Collections, 2011


Ad Hoc Member, Society of American Archivists, Human Rights Archivists Round Table, 2012-2015

Ad Hoc Member, Society of Florida Archivists, Miami 2015 Annual Meeting Organizing Committee, 2014-2015


Society of Florida Archivists Annual Meeting, 2014

Society of American Archivists Annual Meeting, 2013

Association of African American Museums Annual Meeting, 2010

American Society for Information Science and Technology, Information Architecture Summit, 2009

Other Meetings

Aviation Archivists Group Inaugural Meeting, 2013



Rights and Permissions: Policies for Reproduction and Reuse of Archival Holdings, Society of American Archivists, August 2015

Giving Voice: Interpreting and Preserving Oral Histories, Conservation Center for Art & Historic Artifacts, May 2015

Arranging and Describing Electronic Records Workshop, Society of American Archivists, August 2013

Sustainable Preservation Practices Workshop, Institute for Image Permanence, September 2012

Florida Connecting to Collections Emergency Planning Workshop, Florida Connecting to Collections, August 2012

Archon Training Workshop, University of Miami, April 2010

Processing Manuscript Collections Workshop, Society of American Archivists, 2010

Coursework and Webinars

Basics of Managing Electronic Records: Getting You Started, Society of American Archivists, 2016

Intro to FADGI for Still Image Digitization, Federal Agencies Digitization Guidelines Initiative (FADGI), 2016

FADGI Metrics, Federal Agencies Digitization Guidelines Initiative (FADGI), 2016

We Can Do It, You Can Too! Metadata Automation for Everyone, Association for Library Collections and Technical Services, 2016

The Nuts and Bolts of Managing Digitized Collections from Capture to Copyright, American Museum Alliance, 2016

Intensive French 2 (Miami Dade College, School of Continuing Education), 2013

Intensive French 1 (Miami Dade College, School of Continuing Education), 2012-2013

Managing Archival Photographs (Archival Association of British Columbia), 2010-2011



Gibson, Emily, “Vizcaya’s Family Tree,” The Florida Archivist, Fall 2015

Gibson, Emily and Laura Capell, “Life in an Archive: Heartbeats, Lifelines and Legacies,” The Florida Archivist, Fall 2014, and University of Miami Special Collections Mosaic blog, October 2014

Gibson, Emily, “The Flying Golfer,” University of Miami Special Collections Mosaic blog, April 2014

Gibson, Emily, “Researching Pan Am with Civil Aeronautics Board Route Records,” University of Miami Special Collections Mosaic blog, February 2014

Gibson, Emily, “NHPRC Funded Project to Process the Pan American World Airways Records in Full Swing,” The Florida Archivist, Winter 2014

Gibson, Emily, “Pan American World Airways, Inc. Records: Processing Underway at the University of Miami Special Collections,” Society of American Archivists The Academic Archivist, Summer 2013

Gibson, Emily, “The Black Archives: Saving Black History from the Trash,” South Florida Times, February 2011

Gibson, Emily, “Role Models from Model City,” The Black Archives Newsletter, January 2011

Gibson, Emily, “Ward Rooming House Transforms into Ward Rooming Gallery,” The Black Archives Newsletter, January 2011

Gibson, Emily, “The Importance of Funeral Programs to African American Heritage,” The Black Archives Newsletter, June 2010


“Route Maps and First Flights: Working with the Pan American World Airways Records in Defiance of Original Order,” Society of Florida Archivists Annual Meeting, 2015

“Cleared to Land: Processing the Records of Pan American World Airways,” University of Miami, 2015

“Preservation and Establishing Control of Collections,” multiple presentations given during open house tours, The Black Archives, 2011-2012

“The Process of Saving Black History and the Volunteer Experience,” Dade County Library Association, 2011

“The Process of Saving Black History,” Black Archives Honorees Luncheon, 2011

“Comparing Data Management Systems and XML Authoring Tools,” The Black Archives meeting, 2010

“What is Preservation?”, Jackson Elementary School Career Day, 2010

“The History of Overtown”, Dade County Head Start Career Day, 2010

“How to Use The Black Archives Database, Archon”, Booker T. Washington High School Alumnae Association meeting, 2010

“On Being a Library Science Student,” Wayne State University School of Library and Information Science First Inaugural Executive Board Meeting, 2009


Contributing photographer, “Greater Miami & the Beaches Black Visitor Guide,” Miami Convention & Visitors Bureau, 2011

Creator, with Lynn McCorkle, The Black Archives website (, 2010


Volunteer Service

WLRN Public Radio Reading Service for the Visually Impaired, 2012-2013

Dade County Public Library, 2011


Archive, Library and Museum software: Archon, Archivist’s Toolkit, Omeka, CONTENTdm, PastPerfect, Re:Discovery Proficio, ArchivesSpace, Aeon, Koha

General software: WordPress, GIMP, Windows, MS Office (Word, Excel, Access, PowerPoint), Open Refine, MS Expression (Web, Encoder, Design, Blend), MS Office SharePoint, Adobe Captivate, Adobe Connect, Sonic Foundry Mediasite

Archive, Library and Museum standards: DACS, MARC AMC, EAD, AACR2

General standards: HTML, SQL


Remko Jansonius

Deputy Director for Collections and Curatorial Affairs

Vizcaya Museum and Gardens

3251 South Miami Ave.,

Miami, Florida



Beatrice Skokan

Manuscripts Librarian/African Studies, Womens & Gender Studies Librarian

University of Miami

Richter Library – Special Collections

1300 Memorial Dr.,

Coral Gables, Florida



Dr. Dorothy Jenkins Fields

Founder, The Black Archives, History and Research Foundation of South Florida, Inc.

5241 NW 29th Ct.,

Miami, Florida



Contact this candidate