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Administrative Assistant Manager

Location:
Southington, Connecticut, United States
Posted:
October 28, 2016

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Resume:

Cheryl A. Brooks

** ******** ******

Plantsville, CT 06479

860-***-****

acw98e@r.postjobfree.com

PROFESSIONAL EXPERIENCE

Administrative Professional with experience in various working environments seeking full-time administrative position. Organized processes and procedures to ensure efficiency, service, and cost effectiveness. Demonstrated strengths in supporting high-level executives, senior management, and professional staff. Excellent communicator; effective in both team and independent settings. Background:

Multitasking/Problem Resolution

Coordinate Meetings/Scheduling

Word/Excel/PowerPoint/Outlook

Expense/Budget Reports

Customer Service

Detail Oriented/Confidential

WORK EXPERIENCE

HUNT LEIBERT JACOBSON, Hartford

Legal Assistant 5/2014-9/2016

Supported Attorneys in the Commercial Litigation department by opening new file matters, scheduling depositions and court reporters, ordering transcripts, drafting pleadings, e-filing pleadings, assisting with trial preparation; scanning, mailing and uploading documents to databases; processing invoices and mailing checks, and archiving files. In addition, supported residential Pre-Foreclosure team with obtaining, reviewing and validating required documents in order to proceed files to 1st legal action where complaint is drafted, filed and served.

TEMPORARY ASSIGNMENTS

Administrative Assistant, DEPARTMENT OF SOCIAL SERVICES, Hartford 9/2013-3/2014

Supported the Chief of Field Operations in the Office of the Commissioner by calendar scheduling, working with HR to coordinate candidate interviews for various manager positions, processing travel requests, invoices, equipment orders, and managers’ timesheets; responded to daily public inquiries and concerns.

Technical Assistant, MICHAEL BAKER ENGINEERING, INC., Rocky Hill 1/2013-4/2013

Supported Program Executive and Program Directors with new CTfastrak bus rapid transit system in construction, operations implementation, and marketing/public relations. Took meeting notes at CT Dept. of Transportation’s various Commissioner and senior staff meetings.

Institutional Review Board Coordinator, Human Research Protection Program, CT CHILDREN’S MEDICAL CENTER, Hartford 7/2012-11/2012

Coordinated administrative matters for the IRB and the Human Research Protection Program. Coordinated full Board IRB review meetings. Processed new submissions, adverse events, and requests for continuations into IRBManager database. Assisted investigators and research staff.

Executive Secretary, DEPARTMENT OF PUBLIC HEALTH, Hartford 1/2012-7/2012

Supported Commissioner with heavy calendar scheduling; directed calls from senior legislative personnel Governor, Senators, Representatives, Attorney Generals--and constituents; scheduled branch chiefs and department head meetings; and prepared speaking engagement materials.

Cheryl Brooks PAGE TWO

Executive Assistant, GOODWIN COLLEGE, East Hartford 4/2010-8/2010

Supported Vice President of Academic Affairs and the Dean of Student Services. Prepared retention reports and final exam schedules; coordinated time cards for payroll; scheduled and supervised peer tutors; helped coordinate Graduation Awards Ceremony and Student Orientations.

Administrative Assistant, NORTHEAST UTILITIES, Berlin 5/2009-4/2010

Supported community relations and economic development departments. Processed corporate contributions and grant applications; coordinated training programs; coordinated all aspects of annual commercial/industrial customer meetings at four venues throughout the state which included speakers, presentations, handouts, breakfast menus, technology set up, and final reports.

Legal Assistant, LEVY & DRONEY, Farmington 1/2009-2/2009

Supported two partners and one associate in the Commercial Law area. Document preparation for closings included editing, scanning, mailing, e-mailing, faxing, and photocopying; produced expense reports; processed invoices; handled confidential information.

Administrative Secretary, CT HOUSING FINANCE AUTHORITY, Rocky Hill 6/2008-9/2008

Supported Manager, Underwriters, and Architects in Multifamily Housing. Recorded plans

and specs, processed checks, scanned and emailed documents, merged letters, and filed.

Legal Assistant, LAW OFFICES OF CHARLES G. WALKER, Hartford 5/2008-6/2008

Supported Litigation and Worker’s Compensation attorneys (c/o The Travelers). Transcribed tape dictation of pre-formal hearings, depositions, and letters; recorded data into the Practice Manager database.

Executive Assistant, AMERICAN EAGLE FCU Glastonbury7/2007-10/2007

Supported Senior Vice President. Managed calendar and schedule; set up meetings, updated PowerPoint slides, researched and compiled data, updated budget variance reports, reconciled

and processed expense reports; took minutes at committee meetings.

RENSSELAER HARTFORD, Hartford

Executive Assistant 1/ 2006-4/2007

In addition to Academic Administrator duties outlined below, provided administrative support to Dean.

Managed office operations and daily activities. Scheduled appointments, maintained calendar,

and coordinated travel arrangements; coordinated key components of hiring full-time faculty.

Monitored expenditures; prepared expense reports, stipend reports, and fiscal year-end reports.

Implemented academic systems and department guidelines; standardized documentation processes. Coordinated all aspects of meetings, seminars, symposia, and special events coordinated technology requirements; took minutes at faculty meetings.

Academic Administrator 4/1999-1/2006

Supported Department Chair with long-range course scheduling and program development.

Facilitated the delivery of courses and programs; handled the administrative requirements for the department. Coordinated course changes and cancellations; maintained accreditation office.

Managed faculty performance reviews and classroom evaluations; produced faculty contracts.

Prepared PowerPoint slides; processed invoices and purchase orders; supervised staff.

Scheduled all management courses, staffed the faculty, and produced semester course schedules.

Cheryl Brooks PAGE THREE

Coordinator of Publications 5/1997-4/1999

Supported Associate Dean/Chair with marketing, curriculum development, and executive programs.

Saved the Institute $80K in revenue for enrollment retention during one semester by coordinating the efforts of obtaining alternate instructor and registering 50+ students over a weekend.

Produced marketing materials, designed invitations, brochures, and commencement programs;

Edited department newsletter, typeset books for faculty; managed catalog revisions.

EDUCATION

SAINT JOSEPH COLLEGE, West Hartford, CT

American Studies – 89 credits towards B.A. degree; Minor in Business Management

NATIONAL ACADEMY FOR PARALEGAL STUDIES, INC., Middletown, NY

Certificate, Paralegal Studies (Lecture Site: West Hartford, CT)

MORSE SCHOOL OF BUSINESS, Hartford, CT

Certificate, Legal Secretarial Studies

SOUTHINGTON HIGH SCHOOL, Southington, CT

Diploma

COMPUTER SKILLS/OFFICE TECHNOLOGY

Microsoft Office--Word, Excel, PowerPoint, Access, Publisher, Outlook; Internet Explorer, Google Chrome; Adobe Acrobat; databases: Razor’s Edge, Practice Manager, TimeMatters, IRBManager, Banner student registration system; publishing software: Interleaf Publisher, LaTex (equation publishing).



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