Administrative Assistant Accounts Payable
Resume:
Cecile DiFrancesco
Middletown, DE 19709
Residence Telephone: 302-***-****
Cell: 302-***-****
Summary of Qualifications:
Excellent Microsoft Office skills
Talent for quickly mastering any computer software
Motivated and detail oriented
Accustomed to handling sensitive and confidential information
Ability to multi task with minimal direction
Strong Organizational Skills
Professional Experience:
Graver Technologies LLC
200 Lake Drive
Newark, DE 19702
Supervisor: Sharon Gatta
Accounting Administrative Assistant July 2013 – April 2016
Process payroll for 186 employees at three different locations
Produce accurate month end, quarter end, and year end payroll related reports
Complete all H.R. and payroll related surveys
Handle all Government, OSHA, Workers Compensation & 401K surveys
Organize all company events from start to finish
Schedule off & on site meetings with catering, power point presentations & travel arrangements
Administrative Assistant to the President & V.P. of Finance
Produce worksheets and power point presentations for budget each year
Order all online certificates of insurance through AON
In Charge of file retention for the company
Digital Legal Services LLC
1001 Jefferson Plaza, Suite 100
Wilmington, DE 19801
No longer in business
Supervisor: Kirsten Baittinger
Administrative Assistant April 2012 – July 2013
Answered all incoming phone calls
Accounts payable and receivable
Backup for payroll
Scheduled all company events
Handled petty cash
Reconciled Checking accounts and credit card statements monthly
Filed and typed all Contracts
Ordered all office supplies
Graver Technologies LLC
200 Lake Drive
Newark, DE 19702
Supervisor: Andrea Booth
HR Administrative Assistant July 2005 – April 2012
Process payroll for 165 employees at three different locations
Produced accurate month end, quarter end, and year end payroll related reports
Completed all H.R. and payroll related surveys
Handled all Government, OSHA, Workers Compensation & 401K surveys
Scheduled and organized all company events
Scheduled off & on site meetings with catering, power point presentations & travel arrangements
Administrative Assistant to the President & V.P. of Finance
Produced worksheets and power point presentations for budget each year
Ordered all online certificates of insurance through AON
In Charge of file retention for the company
Entered all data for new employees in payroll and employee track database for vacations and performance evaluations
Entered all company information on intranet as needed to be updated
Typed all H.R. related letters and correspondence
Orientation of all newly hired employees
Open enrollment paperwork and presentations
Ordered all office supplies
Filing of all H.R. paperwork
Wilmington/Christiana Hilton
100 Continental Drive
New Castle, DE 19720
Supervisor: Michelle Goad
Administrative Assistant/Sales January 2004 – July 2005
Produced accurate month end reports
Redesigned all excel spreadsheets
Responsible for all interoffice and outgoing correspondence
Direct all incoming calls, handle questions and greet clients for sales team
Filing of all contracts
Completed Banquet Event Orders for Sales personnel
Diamond Technologies
551 Mews Drive, Suite A
New Castle, DE 19720
Supervisor: Chuck Burns
Office Manager April 2003 – December 2003
Managed and coordinated office build out
Responsible for all correspondence for the sales team and for executives
Coordinate all company functions and travel
Responsible for punching down phone lines and upkeep
H.R. duties included sending out Cobra notifications and input of changes to insurance plans
Handled security access and maintenance issues
Helped write and distribute company news letter
Responsible for computer hardware and software inventory
Supervised receptionist duties
American Document Management
131 Continental Drive
Wilmington, DE 19713
No longer in business
Supervisor: Karen Unger
Executive Assistant/Office Manager March 1998 – April 2003
Supervised Receptionist duties
Managed and coordinated move of corporate office and executives twice
Responsible for all inter office and outgoing correspondence
Hired corporate and document analyst staff for Delaware location
Back up for payroll and accounts payable
Handled security access and maintenance issues
Punched down phone lines
Star Enterprise
2000 Wrangle Hill Road
Delaware City, DE 19706
Under another company now
Supervisor: Wayne Whitney
Senior Financial Accountant March 1988 – March 1998
Reconciled and managed all company assets for the Delaware City location
Maintained jobs placed in service
Prepared month end closing reports and general ledger journals
Backup for payroll, accounts payable and accounts receivable
Trained employees on new accounts payable system (Orbit)
Education:
Wilmington College
320 DuPont Highway
New Castle, DE 19720
Attended evening classes and majored in accounting with a 3.67 GPA. Did not finish and receive my degree.
References available upon request
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