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Executive Assistant Manager

Location:
Lithonia, Georgia, 30058, United States
Posted:
October 28, 2016

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Paula Rená Perry

404/***-**** acw965@r.postjobfree.com

QUALIFICATIONS

A polished career Executive Assistant with proven office management, administrative and interpersonal skills.

Effective verbal and written communication skills and the ability to interact with individuals on many different levels.

Excellent customer service skills.

Capable of maintaining confidentiality and managing sensitive information.

Able to multi-task and prioritize challenging deadlines in a fast-paced environment.

Highly organized and detail-oriented.

Proactive, dedicated self-starter with the ability to work with minimal supervision independently or in a team environment.

Proficient with Windows and the Microsoft Office suite (Word, Excel, PowerPoint, and Outlook).

Accurate typing skills of 60 plus wpm.

Multi-line switchboard operation.

Eager to learn new applications and procedures.

Professional corporate image maintained at all times.

Notary public.

EMPLOYMENT HISTORY

Jan. 2015- Lawson & Lawson Auto Transport, LLC

Present Office Manager/Executive Assistant

Responsibilities include but not limited to maintaining daily office operations such as answering phones, generating invoices and accounts receivable operations. Daily cash and check bank deposits. Managing business bank accounts and credit card accounts. Processing and paying expense reports. Processing payroll. Maintaining the upkeep of vehicles and trailers including insurance, maintenance, registrations, and inspections. Ensuring that drivers are in compliance with DOT regulations including physicals and certifications. Responsible for locating, booking and dispatching vehicles for transport. Ensuring that loads are within DOT weight regulations. Interacting with clients to coordinate pick-up and delivery of vehicles. Inspecting transported vehicles. Completing inspection reports and bill of ladings. Preparing trip routes and acting as liaison between drivers and clients. Preparing travel arrangements. Maintaining and submitting tax records and managing business tax preparation. Maintaining office equipment and ordering supplies. Producing and distributing marketing information including flyers, posters, and advertising on various websites and publications. Preparing meals and beverages for trips.

Aug. 2010- Williams, Benator & Libby

Nov. 2014 Assurance Administrator/Administrative Assistant

Supported two Partners, three Senior Managers and an audit team of seven. Responsibilities included preparing expense reports. Typing and editing financial statements, letters, memos, proposals and other correspondence. Collating, binding, transmitting and filing financial statements. Processing audit confirmations. Maintaining department logs. Greeting clients. Coordinating internal and external meetings. Managing the reception area which consisted of switchboard operation, scheduling meetings, booking conference rooms, organizing and providing materials and supplies for meetings, and coordinating meeting meals. Processing incoming and outgoing mail including over-night packages. Making daily bank deposits. Running errands. Ordering all office supplies. Other duties as assigned.

May 2007- Reznick Group

Aug. 2010 Executive Assistant

Supported three Principals, three Senior Managers, two Managers and an engagement team of 17. Responsibilities include but not limited to serving as a first point of contact for incoming calls. Providing general information to callers, taking messages and transferring calls to appropriate individuals. Daily client interaction. Serving as back-up receptionist for lunch, morning and afternoon breaks, sick days and vacations. Collecting, opening and routing incoming mail. Arranging conferences, meetings and conference calls. Booking conference rooms. Coordinating attendees, coordinating all logistics, and arranging meal service. Maintaining calendars. Making travel arrangements. Booking hotels and rental cars. Running errands. Preparing engagement letters and any necessary documents, correspondence, etc. Processing invoices. Preparing check requests and managing expense reports. Maintaining payment records. Maintaining contacts and mail lists. Processing billing worksheets and back-up materials. Acting as liaison between team members and management. Assisting the team with daily workflow. Scheduling team/departmental meetings. Maintaining client and tickler files. Managing various licenses renewals and CPE credentials. Preparing, managing and tracking over-night packages. Publishing and routing tax returns. Extensive filing. Managing client tax related documents. Maintaining various time sensitive client reports. Performing other duties as assigned.

June 2005- The Ayco Company, L.P.

May 2007 Executive Assistant

Provided support for a Senior Vice President and a Planner. Responsibilities include but not limited to acting as liaison between team members and management. Coordinating client billing. Heavy scheduling and travel arrangements. Daily client interaction. Extensive filing. Expense report management. Transcribing letters and memos using a Dictaphone. Organizing client tax related documents. Collating client tax returns. Maintaining various time sensitive client reports. Managing tickler file.

July 2004- Robert Half

June 2005 Executive Assistant (Nokia)

Supported a Director, Senior Manager and Manager in the Logistics Department. Responsibilities include but not limited to acting as liaison between team members and management, coordinating purchase orders, heavy event planning, managing timesheets, travel arrangements and all other daily operations.

Executive Assistant (Morgan Stanley)

Responsible for two Vice Presidents and one Manager. Managing heavy travel arrangements and coordinating client meetings. Booking hotels and transportation for Analysts. Screening calls through 30-line Turret system. Preparing expense reports and coordinating payments. Establishing research link access for clients. Posting deals and client events. Communicating event and conference dates to clients on a daily basis. Ordering supplies and other materials for department. Resolving invoice disputes. Managing incoming and outgoing mail and UPS packages.

Aug. 2003- Staffing Resources, Inc.

April 2004 Senior Executive Assistant (Georgia Transmission Corporation)

Managed day-to-day operations for the Senior Vice President, three Managers and a staff of 40. Coordinated meetings, prepared expense reports, managed timesheets, coordinated travel arrangements, screened calls, and ensured accuracy and completeness of correspondence and other written materials. Handled confidential information with discretion, acted as Recording Secretary and prepared presentations for Board and Joint Committee meetings. Provided support during disaster response plan, and acted as liaison between functional and regional staff.

April 1999- BT North America, Inc.

May 2003 Office Manager/ Executive Assistant

Provided direct assistance to the CFO, the Director of Finance, and a team of three managers, and 14 associates in multiple capacities including financial and administrative support. Also required to perform responsibilities in each department.

Duties included managing domestic and international travel arrangements, coordinating meetings and maintaining calendars. Expense report preparation. Preparing presentations for and managing all finance meetings from beginning to end. Preparing a monthly benchmarking report designed to measure the finance departments efficiencies and areas for improvement. Creating a monthly scorecard presentation that reflects efficiency measurements. Maintaining the Finance Procedure Manual as well as taking steps to ensure that the manual is compiled in a consistent manner. Learning key aspects of web-based initiatives to conduct training sessions with the Finance Center’s customers. Preparing minutes relative to Executive Management meetings. Acting as liaison between the Financial Executive team and the Finance team. Following up on any finance concerns affecting the Financial Executive team and workflow. Acting as liaison to building management. Providing facilities support. Handling vendor relationships. Maintaining office equipment and supplies for common areas. Running company errands. Providing personal support to the Director. Organizing company meetings, outings, and events.

Accounts Payable Department:

Opened and batched incoming mail. Investigated and resolved unidentified/disputed invoices. Maintained a customer database and sent notification of address changes.

Internal Accounting:

Created and maintained a lease database for corporate housing and office locations and collected security deposits once the lease was expired. Prepared inter-company billing. Ensured that journal entries were logged, sorted, prepped, scanned, and indexed. Prepared and deposited incoming checks.

Purchasing Department:

Prepared purchase orders and interacted with suppliers to obtain quotes and place orders. Received goods and services against purchase orders. Investigated new vendors. Collected and maintained supplier tax information. Ensured that all appropriate documentation was obtained prior to processing purchase orders.

July 1996- Gill/Balsano Consulting, LLC

May 1998 Administrative Assistant

Duties included editing, preparing and distributing marketing proposals. Formatting and editing presentations. Performing Internet research. Tracking client and consultant correspondence. Managing travel arrangements. Maintaining client and marketing files. Creating and maintaining a client contact database.

Nov. 1995- D.J. Miller & Associates, Inc.

July 1996 Production Assistant

Responsible for supporting 14 consultants with formatting, reproducing and binding reports and presentations. Creating graphics such as pie charts, time lines, statistical flow charts, and spread sheets, and converting to 35mm color slides and overheads.

June 1989- Venture Associates/Arthur Andersen (Los Angeles, CA)

Feb. 1995 Executive Assistant/Jr. Office Manager

Responsible for supporting a Partner, and three Managers with timesheet and expense preparation, managing travel arrangements, and scheduling business appointments. Maintaining automated calendar and client information for each executive. Creating and maintaining individual chronological files. Ordering office supplies. Processing purchase orders and invoices. Running company errands. Providing personal support to my Partner on a regular basis and other Partners as needed. Typing and formatting proposals, letters, memos, business plans and final reports.

Graphic Artist:

Responsible for creating and importing graphics such as statistical flow charts, pie charts, time lines, spreadsheets and pictures into final reports for all consultants.

Production Assistant:

Responsible for maintaining adequate supplies for projects being led by my executives. Reproducing, binding, and shipping final reports and presentations. Cataloguing and maintaining hard and soft copies of all reports produced by the company.

Network Administrator:

Responsible for maintaining a file of all computer software and hardware. Ordering and upgrading software and computer memory. Loading and training co-workers new software. Troubleshooting, downloading and backing up server. Printer maintenance. Transmitting reports and other documents by Lotus Notes.

EDUCATION

American Business Institute-Los Angeles, California

Bachelor of Business Administration

Grade Point Average: 3.75

References available upon request



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