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Microsoft Office, Document Control, Data Entry

Location:
Houston, Texas, United States
Posted:
October 26, 2016

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Resume:

DONNA M. NOLAN

**** ******* **. *******, ** *****

713-***-****

acw8z4@r.postjobfree.com

Career Overview

Objective: To secure an Electronic Document Management/Document Control position in a corporate environment with room for growth.

Experience Summary: Over 18 years’ experience in Document Control as well as over 8 years’ experience as an Administrative Assistant

Skill Highlights

Microsoft Office Suite 2010, which includes the following software: Access, Word, Excel, PowerPoint, Outlook, Works, LAW, Dokmee Capture, Application Xtender (AX5), Kofax Ascent Capture, IPRO E-Capture, IPRO 7.5-8.5, IPRO V-Code, Adobe Acrobat,

Type 55+ wpm / Alpha-Numeric 12,000 ks.

All Document Control areas: Litigation Support/Oil & Gas/Civil & Construction Engineering/Medical/Survey

Excellent interpersonal skills, office etiquette and phone manners.

Remarkable Data Entry skills.

Operate personal computer to compose and edit correspondence and memoranda.

Schedule and coordinate meetings, interviews, appointments, events and other similar activities.

Coordinate travel arrangements and maintain expense reports.

Sort, review, screen and distribute incoming and outgoing mail.

Other software programs:

IPRO, LAW, Adobe Acrobat, Application Xtender, Kofax Capture, Oracle, Visual Basic, Discover-E, Skype for Business, Summation, Light SQL, Light Concordance, Rename Wiz, Pinnacle Studio, Scan Rev-Txt, Easy CD Creator, Stellant IPBM, Nero Burning Rom, Snipping Tool

Office Equipment:

Various Low & High Volume Scanners, Copiers, Printers and Fax machines.

Professional Experience Dates

The Document Group

Scan Operator. 02/2016 – 08/2016

Key responsibilities include:

Doc preparations before scanning I.e. remove staples, clips, unbind, cut, tape, unfold etc.

Scan all sizes of documents using Canon 7550drc

Quality Control on all levels ofprocesss

Jones & Carter, Inc.

Document Control Specialist/Acted as Document Control Lead 04/2012 – 08/2015

Key responsibilities include:

Maintenance, processing, tracking and archiving of documents.

Audit records processed by secretarial pool to ensure they are filed appropriately and easily retrievable in the system.

Review records for completeness, accuracy and consistency in content, format, and files.

Conduct audits to ensure standardization.

Pick up records from all staff on a daily basis

Doc preparations before scanning i.e. remove staples, clips unbind, cut, unfold, etc.

Scan all sizes of documents using document and large format scanner.

Index documents into records management system

Quality Control on all levels of process

File records as needed

Destroy documents as stated within the policy

Perform other duties as assigned.

Task of completed drafts of document control processes

Maintenance, processing, tracking, and archiving of documents using Application Extender (AX5).

Provide training and technical assistance to employees regarding the archiving and scanning system as requested.

Creation of Notice of Destructions for archiving and destruction of documents

Creation of Application Extender (AX5).barcode sheets for employees documents to be scanned into the scanning system

Audit records processed by secretarial pool to ensure they are filed appropriately and easily retrievable in the AX5 system.

Review documentation and batch records for completeness, accuracy and consistency in content, format, files and authorizations.

Perform other duties as assigned.

Image Engine/Donavan & Watkins 08/2011-04/2012

Document Control Specialist

Key responsibilities include:

Document preparation before scanning; i.e. remove staples, clips, unbind, cut, unfold, etc.

Scan all sizes of documents using document and large format scanner.

Index documents into records management system

Quality Control on all levels of process

File records as needed

Provide training and technical assistance to employees regarding the scanning system.

Review documentation and batch records for completeness, accuracy and consistency in content, format, files and authorizations.

Retention and archiving

Digital Legal Services 10/2008-08/2011

Jr. Technical Analyst/Imaging Specialist/Electronic Data Discovery Specialist

Key responsibilities include:

Electronic Data Discovery

Re-unitization of document boundaries

Loading PST’s and E-Files

Designed Access and Ringtail database operations for specific cases as needed

Conversion of VHS tapes to DVD's utilizing Pinnacle Studio

OCR'ing of image databases

Batch redactions

Development of naming convention for all image collections within IPRO based on bates prefix and folder structure for control and ease of identification on a layman level.

Capitol Reprographics LLC 05/2004-10/2008

Litigation Support Shift Supervisor

Key responsibilities include:

Doc preparations before scanning i.e. remove staples, clips unbind, cut, unfold, etc.

Scan all sizes of documents using document and large format scanner.

Index documents into records management system

Quality Control on all levels of process

File records as needed

Retention and archiving

Education Dates

Discover-E (Certified through ImageNet) 2003 Houston, TX

Electronic Data Discovery

* Received Discover-E Certification

Educational Learning & Enrichment Center 1999 Houston, TX

Microsoft Office

* Received Certificate of Completion

Barclay Career School 1990 Houston, TX

Travel & Tourism/Airline Reservations

* Received Certificate of Completion

Milby Senior High School 1988 Houston, TX

General Courses

* Received GED

References

* Available upon request



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