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Event Coordinator

Poolesville, Maryland, 20837, United States
October 25, 2016

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***** ******** **. ***********, ** 20837 301-***-****

Coordinator Summary

Over 15 years’ professional experience overseeing daily operations, special events, and administrative activities. Experience with:

Leading, coaching, hiring, and supervising staff

Logistics: budgets, event itinerary, facilities, guest list, advertisement, speaker arrangements, catering, handouts, registration.

Fundraising, tours, conferences, symposiums, galas, and banquets

Customer service, relationship building, conflict resolution, and prioritization strategies.

Identifying and supervising volunteers, vendors, and consultants

MS Office suite (Outlook, Word, Power Point, Excel, Visio, Publisher).

Fluent in English, French and Italian.

Work Experience

Fundraising Team Leader - Contractor May 2016 - Present American Cancer Society, MD September 2014 - November 2015

Hiring, leading, evaluating, and coaching a team of recruiters for Making Strides Against Breast Cancer Event that raises over $330,000 annually.

Coordinated tasks for: the Leadership Summit/DC Lobby Day (750+ attendees), the ACS Fundraising Event 5 KM Walk in DC” (6000+ attendees), Relay for Life (200+ attendees) and the cancer patient “Look Good…Feel Better” program.

Managed registrations, layout of events, breakout sessions, staff and volunteers, customized invitations, promotional material, team information packets, vendor tasks, photographers on location, promotional material, event binders, name badges, assignments, ASC databases, and participants.

Event Administrative Coordinator - Contractor January 2016 - April 2016

Friends of the Smithsonian Institution Office of Advancement, DC

Responsible for logistics of Annual Smithsonian Weekend.

Utilized PANDA system database and Social Tables.

Mapped tours for James Smithson Society and Giving Circle for Donors.

Coordinated tour schedules.

Created and managed brochures, volunteer tracker, donor memberships.

Tracked department expenses.

Event Seasonal Coordinator

Poolesville Community Garden (PCG), Poolesville, MD August 2013 - April 2015

Managed grand opening and all logistics: budget, event itinerary, site location, guest list, advertisement, speaker arrangements, informational handouts, registration, and banquet.

Established guidelines based on Montgomery County and Town of Poolesville laws and regulations

Coordinated invitations for government dignitaries and community members.

Promoted event and sponsors on social media and kiosks at community events.

Engaged newspaper reporters for event coverage.

Event Coordinator - Consultant

Consultant, Montreal, Canada; in USA NJ; MD 1998 January - December 2014

Planned and managed conferences, meetings, seminars, and specials events for individuals and groups including Hiring and training staff.

Developed proposals, including goals, scope and budget.

Educator - Community Youth

Our Lady of the Presentation, Maryland September 2005 - May 2013

St. Gregory the Great, New Jersey September 2000 - May 2004

Grades K-3 Sunday school instructor and tutor.

Prepared lesson plans, testing, and creative projects/activities.

Event Coordinator - Fundraiser

Poolesville High School (PHS) Music Booster Club, MD September 2008 - June 2009

Served as chairperson, managing events with 50-150 guests, and achieved financial fundraising goal.

Liaison for staff, sponsors, students, parents, sponsors and associated school clubs to determine event objective and scope.

Secured location, managed logistics, budget, permits, sponsors, tickets, theme, decoration, promotional material, developed menu plan and advertisement.

Agent - Financial Planner/Sales

Sun Life Assurance of Canada, Montreal, Canada January 1991 - May 1997

Financial planning; managed portfolios well over one million dollars.

Sales: life, group insurance, retirement, investment products and services.

Updated clients’ portfolios in database.

Nutrition Consultant

NutriSystem, Montreal, Canada May 1990 – January 1991

Nutrition consultant for clients.

Nutritional group instruction, problem-solving techniques, courtesy calls.

Managed daily office operations.


Summer Camp, Montreal, Canada March 1985 – September 1985

Developed Federal Government grant and camp proposal.

Developed summer camp curriculum of activities and excursions.

Irresponsible for camp logistics, hiring, budget and staff payroll.

Education, Certifications, and Licenses

ServSafe Manager Training Certification, 2013

National Restaurant Association, Maryland, 2013-2016

Licensed Member of Canadian Investment Funds, 1993 Investment Funds Institute of Canada, Montreal, Canada

Accounting Certification, 1998

Minister of Education, Montreal, Canada

Nutritional Sciences, 1985 -1988

McGill University, Montreal, Canada

Life Insurance License, 1991-1997

Montreal, Canada

Associate Degree, Health Science, 1985

Dawson College, Montreal, Canada

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