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Microsoft Office Administrative Assistant

Arvada, Colorado, United States
October 24, 2016

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● Proficient in Microsoft office (Word, Excel)

● Manipulate data in Excel using formulas

● Scanning documents

● Typing 50 wpm

● Packing up documents for Fed Ex or delivery


Kaiser Permanente Document management Center, Denver, CO February/2016 Current

Administrative Assistant

● Separating out return mail daily

● Scan line of business and return mail

● Pack boxes for delivery by carrier

● Box up documents to Iron Mountain when needed

● Research members and family

● Keep a count of return mail scanned daily

Appleone Agency Warehouse, call center, Denver, CO August 2015 January 2016

Administrative Services

● Worked on assembly line for printing warehouse

● Placed insert into newspaper or collectively

● Separated out deliveries and cleaned items

● Packed up new items to send out

● Trained and took HIPAA testing and passed

Denver Public Schools Office of the Controller, Denver, CO June 2014 – July 2015

Administrative Assistant

● P card reviewer and closer

● Contact to all approvers

● Research for audit of document

● Daily data entry skills

● Filing of Journal Entries and Grants

● Back up for deposit when needed

Denver Public Schools Transportation Division, Denver, CO September 2013 – December


Administrative Assistant

● Created and updated spreadsheets in Excel

● Used Excel spreadsheet log to track schools, printing sequence and numbers of students

● Worked concurrently within 3 different databases and software programs

● Provided new and replacement cards for plus pass, and printed cards when needed

● Processed cards to be printed in order of RFID numbers on cards and replaced print film as


G2 Construction Littleton, CO January 2013 – September 2013


● Followed up with Clients via Emails/Fax/Phone

● Updated client lists and vendors

● Handled book keeping and updating invoices and files (documents)

● Ordered supplies

Urban Lending Solutions Broomfield, CO August 2012 – February 2013

Mailroom Production

● Filed all client files into the file room

● Opened up Fedex daily

● De stapled all documents before scanning process

● Scanned all home loans doc and made sure the process is correct and timely

● Placed in all scanned docs into correct database including manifesting of files

Department of Revenue Denver, CO February 2012 – August 2012

Garnishment Liaison for NCO

● Issued garnishments on taxpayers

● Worked within both NCO and CDOR systems

● Created spreadsheets in Excel

● Researched addresses and employers

● Emailed Verifications, Statement of Accounts, and Period summaries when requested

Department of Revenue Lakewood,CO July 2011 January 2012

Administration Assistant

● Logging in daily documents from taxpayers

● Processed power of attorney documents and direct deposit

● Attached and assigned documents to tax examiners

● Worked within State Intranet systems

● Handled mail duties and light phone work

● Performing clerical duties including; copying, faxing, printing, and scanning documents

G2 Construction Littleton, CO August 2008 April 2011

Office manager

● Microsoft Office knowledge

● Quoting bids

● Contacting clients

● Contacting distributors of product

● Drafting invoices

● Lite budgeting

● Printing, copying and faxing of bids

APEX Systems Sun Microsystems (also known as Oracle) Broomfield, CO January 2008 July 2008

Renewal Quoter

● Quoting new and existing equipment

● Researching serial numbers and warranty service dates

● Updating orders

● Contacting clients via email, phone

● Creating spreadsheets in Star office software program

Protiro, Inc Department of Commerce Engineering Department Boulder, CO

June 2007 Jan 2008

Secretary Division M

● Travel Voucher created and travel arrangements (Travel manager)

● Time and Attendance (WEB T&A)

● Reconciling of monthly credit cards charges for staff

● Welcoming in visitors and new employee’s

● Weekly newsletter to Directors office

● Attended Weekly meetings and took minutes

● Miscellaneous duties

Forsyth Appraisals Lakewood,CO May 2006 March 2007

Office Clerk

● Answering phone and transferring

● Mail duties

● Ordering supplies

● Invoicing/bookkeeping

Department of Interior Office of Surface Mining Denver Federal Center October 1998 Feb 2005

Automation Clerk 303

● Microsoft Office

● Customer Service

● Payroll and Attendance

● Time Keeping skills for 40 + staff

● Telephone etiquette

● Scheduling conferences calls and meetings

● Mail duties

Contact this candidate