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Administrative Assistant Manager

Location:
Brockton, Massachusetts, United States
Posted:
October 25, 2016

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Resume:

OBJECTIVE

Obtain a position that requires strong communication, problem solving, and project management skills. Excellent multi-tasking and organizational aptitudes with proven ability to work well independently, as well as with others. Quick learner who takes initiative and produces results.

WORK EXPERIENCE

Office Administrator, C&W Services, Boston Properties, Boston, MA 5/2016 - 10/2016

Inventoried on-site products/chemicals, updated SDS (Safety Data Sheet) online system, printed data sheets and created binders

Assisted with the sorting and coding of invoices for required approval and with maintaining various invoice tracking reports

Headed up and assisted in the coordination of various promotional events

Created and closed work orders in ANGUS

Organized Welcome Packages, desk drops and breakfast for new tenant(s) move in

Printed, labeled and presented Security Night Building Pictures to assist in Energy Saving Program

Coordinated with Engineering, Maintenance and Janitorial departments to ensure certain tenant concerns and work orders were addressed immediately

Received, sorted and distributed incoming mail and deliveries

Researched materials and created presentations for various projects using Power Pointe and Excel

Updated agenda(s) for various meetings

Coordinated meetings by calendaring invitations using Outlook, ordering food and preparing meeting space(s)

Direct contact with tenants, vendors and contractors

Performed various office duties to include the distribution of various outreach letters, tenant and team notifications, general memos, answering phones and ordering office supplies, general filing and re-organizing office

AP/AR/Administrative Assistant, Advanced Property Management, Boston, MA 6/2015 - 3/2016

Perform various duties in the absence of the Property Manager/Assistant Property Manager

Received and sorted incoming mail

Coded and prepared incoming invoices for supervisor approval

Processed invoices and created payables batches in YARDI

Received and sorted incoming rental payments

Processed rental payments and created receivables batches in YARDI

Processed credit card payments

Vendor and Tenant account reconciliation

Managed Tenant and Vendor files

Submitted various daily reports used to in weekly managerial corporate meetings

Assisted with the reconciliation various inspection issues

Entered work orders in YARDI and conducted follow up with residents to ensure work completion and quality

Direct contact with tenants, vendors and various housing entities

Performed various office duties to include the distribution of various vendor letters, tenant letters, general memos, answering phones, general filing and re-organizing office

Certified Occupancy Specialist, Beacon Communities, Boston, MA 4/2014 -12/2014

Perform various duties in the absence of the Property Manager/Assistant Property Manager

Conducted resident interims/annual re-certifications in YARDI

Conducted applicant interviews and process required paperwork, including third party verifications

Conducted unit viewings and assisted with resolving minor maintenance issues

Maintained site waitlist in Word Excel Spreadsheet

Entered work orders in YARDI and conducted follow up with residents to ensure work completion and quality

Resolved disputes between residents

Updated Compliance Department and various Housing Authorities with required and requested information

Assisted with the Lease up of 100 units and with the organization and execution of various Community activities

Managed Tenant and Tax Credit files

Performed various office duties to include the distribution of various outreach letters, tenant letters, general memos, answering phones and ordering office supplies, general filing and re-organizing office

Administrative Assistant, Diamond Staffing, Brockton, MA 9/2013–10/2013, 12/2013 - 4/2014

Performed duties in the absence of the Assistant Property Manager

Conducted resident interims/annual re-certifications in YARDI

Conducted applicant interviews and process required paperwork, including third party verifications

Maintained site waitlist in YARDI

Maintained maintenance schedule and enter work orders in YARDI

Collected rents and deliver late rent notices

Resolved dispute between residents and address lease violation issues

Performed various office duties to include the distribution of various tenant letters, general memos, answering phones and ordering office supplies, created letter templates, general filing and re-organizing office

Client Liaison, Cerebral Palsy of MA, Quincy, MA 6/2012 - Present

Schedule and assist elderly client to and from medical and multiple other appointments as needed

Budget monthly income and allocate for various living and household expenses

Assist with groceries, laundry, cleaning and all other duties as it pertains to clients household

Receptionist, DTZ – UGL Company, Boston, MA 4/2013 - 5/2013

Performed receptionist duties: answered phones and responded to callers questions professionally and directed callers

Sorted and distributed incoming mails as well as prepared outgoing and interoffice mail

Managed conference room schedule and maintained neat, orderly reception/waiting area

EDUCATION

Lincoln-Sudbury Regional High School, 390 Lincoln Road, Sudbury, MA 01776

Roxbury Community College, 1234 Columbus Avenue, Roxbury, MA 02120

Massasoit Community College, One Massasoit Blvd., Brockton, MA 02302



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