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Administrative Assistant Human Resource

Niles, Michigan, 49120, United States
October 21, 2016

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Alicia G. Nelson

**** ********** ***., *****, ** 49120

Cell: 269-***-**** E-mail:


To obtain a new challenging and rewarding career in Business Administration, Human Resources that will allow opportunity for growth and advancement.


Crowe Horwath Human Resource Assistant ~ Perform Daily Processes for Human Resource 06/2016 – Current Department. LOVA Award Processing and distribution. Employment verifications, Processing New Hire Forms and Paperwork, Data Conversions, Creating files and Maintain SharePoint, SAP Administrator and auditing. Maintain Employee Data Records, Perform weekly and monthly reporting for Cobra, Dental and Terminations. Process LOA and Termination Letters. Other office duties to include ordering supplies Scanning, faxing and copying data, use of MS Office Word, Excel, SAP, SharePoint and Cognos. Create Salary/Transfer Letters. Various daily tasks. Michiana Multi- Executive Assistant to President, CEO/Project Manager/ Specialty Medical Human Resource Coordinator ~ Perform all executive administrative duties Group/VEC for company and CEO. Process AP/AR, calculate and process payroll, expense 10/2014 – 06/2016 reports and PTO requests for all employees. Perform daily HR office functions, 401K, health and dental insurance processes, new hire onboarding and terminations. Create and Maintain monthly financial dashboards, track projects using Smarts Sheet. Daily use of software including all MS Office, 365 and Google Chrome. Maintain Executive’s personal business, financial accounts and schedules including calendars email, phones and travel. Process initial on-boarding and payroll accounts for all new hires. Perform all administrative office duties, including supply orders and purchases for the company and executive staff.

Whirlpool/OpTime Executive Admin/Program Coordinator ~ GIS NAR 4/2013 – 7/2013 Performed administrative duties such as coordinate travel for Polaris and Maestro projects for 30 members, Coordinate and maintain leadership calendars for GIS Director and 2 Project Managers. Perform regular administrative duties for Project Team, including daily use of MS Office including Word, Excel, Power Point and Visio, Google, SAP, Adobe and various other software and programs. Other daily functions as expense reporting for 3 leaders, coordinating and on-boarding of all new team members and budget tracking and analysis for both Polaris and Maestro Projects. American






10/2005 – 07/2013

(AEP as of 5/18/09)

Nuclear Security Specialist/SAS-CAS Operator

Protect the nuclear facility, their employee’s and the surrounding owner controlled areas from harm or sabotage. Perform daily tours of the facility and surrounding areas. Attend daily briefings, report to assigned posts and rotate to the next post in a timely manner review and update shift schedules using MS Excel, prepare daily shift memos, logs, safety and discrepancy reports using MS Word. Maintain all training and physical qualifications. Adhere to safety policies and all plant and security procedures. Qualified as SAS/CAS operator and performed daily use of security mainframe computers and the use of Oracle and Crystal Reporting systems. Assist with any situation that may arise and require the assistance of the security department. Temporary Duty Assignments: Performed duties as the Human Resource Coordinator until position could be filled. Duties included but not limited to employee time entry, maintaining employee personnel files and initial hire records, answer HR related questions and perform other daily administrative office duties such as answer calls, copy, fax and file paperwork. Security Training Administrative Assistant – Assisted Trainer’s with administrative needs. Maintain and update and file all training records, submit training paperwork for signatures and route to appropriate personnel for entry into plant qualification matrix. Schedule training classrooms for onsite and offsite personnel. Schedule security personnel for training in On-track. Assisted with the screening and testing of applicants for new hire security class, also In-processed all of the new security force members. Crowe Horvath,


South Bend, IN

01/2005 – 10/2005

Tax Processing Administrative Assistant/Lead Receptionist I served as the main liaison between the Clients and Partners of the External Client Building (Home Branch) for the 8th largest accounting firm in the country. I operated the entire switchboard, which included lines for our internal and external buildings as well as the other 20 offices around the country. I routed all incoming and outbound calls. I scheduled and prepared all meetings and conferences, as well as provided technical assistance needed for conferences. Maintained excellent communication with high profile clients and the Firm’s partners in order to fulfill the expectation of the Firm and their clients. Perform all administrative duties for the entire Tax Processing Department, maintained schedules, calendars, meetings, filing, mailings, copies, faxes and answered phones along with all other general duties. Also processed all types of Federal and State tax returns using e-filing software and mailed hard copies to coordinating IRS offices. Maintained excellent communication with high profile clients and the partners in order to fulfill the expectation of the Firm and their Clients. Assisted other departments with administrative duties when they were backlogged, filled in for the other departments Admin Assistants when they were absent. Interacted with all levels of employees and clients.

AREVA (formerly


Lynchburg, VA

01/2002 – 07/2004

Tech Project Specialist and Executive Administrative Assistant to Engineering Projects Director/Manager (DC Cook-AEPNGG) I supported the Technical Project Group with the Aging Management Review’s to support the License Renewal Project. Assisted the Engineering Directors and Managers with Contract Administration, Policy and Procedure Adherence. General office duties include typing transmittal letters, filing, answering phones, operating fax/scanner/copy machines, Created and maintained department purchase orders, expense reports and budget tracking databases and spreadsheets and calendars.

Created and updated ORG charts, Flow charts, Pivot tables and Power Point presentations. Other duties include but not limited to the I/O processing of employees. Performed duties as Department Training Coordinator. Scheduled meetings/booked conference rooms. Travel Coordinator for Directors and Managers, made flight, hotel/car and dinner party reservations. Plan business luncheons. Interface/Correspond with various levels of personnel. Interact and maintain high level of communication with clients. I also performed duties as an E-Time (SATRS) administrator. I also performed PMO’s of onsite staff to maintain their security clearances. Worked closely with site security personnel, obtained and provided employee's information needed to perform background checks. Various other duties/responsibilities. Excel Services

Rockville, MD

5/2002 – 06/2004

Technical Project Specialist for the Integrated Technical Specification Project (DC Cook-AEPNGG)

Assisted and performed an extensive database searches for records retrieval of clients legacy documents in order to obtain valuable QA information needed for the ITS project which was directly linked to the DC Cook license renewal effort. Hired and trained and supervised a small group of employees to help with the search and data entry effort. General office duties include typing transmittal letters, filing, answering phones, running fax/scanner/copy machines. Created and maintained spreadsheets, Various other duties/responsibilities as listed for AREVA.

Millican &


Fort Lauderdale, FL

09/2001 - 01/2002

Nuclear Records QA Specialist (DC Cook-AEPNGG)

Retrieved and processed high volumes of QA nuclear records. In an effort to reduce their Records Department backlog. Duties included but not limited to the following: assess and document the quality of the records, enter data obtained into company database, copy/scan the records. Review and obtain indexing information from each record and enter the information into the companies Electronic Records Information System. Perform audits of records and documents. Maintain close contact with client and supplied status reports of findings. Work under serious time constraint to maintain schedule provided to client.

Scope Services/

Sun Technical

Reno, NV

02/1999 - 12/2000

Nuclear Document Management Specialist (DC Cook -AEPNGG) Control and maintain QA of site design documents for Engineering System Readiness Reviews. Performed Fire Watch duties. Maintained documents such as calculations and drawings and data searches and entries for NRM.

United States

Postal Service

Niles, MI

01/1995 - 11/1998


As a carrier I sorted and processed mail for delivery. Maintained two different routes while employed as a carrier. As a clerk, I was trained to perform a vast assortment of jobs such as operating and repairing the mail sorting machines, a window clerk, time administrator and purchasing clerk. I also was trained to perform routine inspections of the LLV's (postal vehicles) and scheduled repairs. I was also a part-time express mail clerk and bulk mail night clerk that included loading and securing night delivery truck and locking down the facility. I also performed a multitude of other tasks.

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