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Virtual Administrative Support

Alexandria, Louisiana, United States
October 24, 2016

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Professional Summary


Work History



*** **** ******* **. ***. 117, Alexandria, La. 71303 • Home: 416-***-**** • Cell: 504-***-**** •

Ambitious and motivated Virtual Executive Assistant possessing the experience and education necessary to develop and maintain detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives.

Advanced MS Office Suite knowledge

87 WPM typing speed

Business writing

Excellent communication skills

Excellent phone etiquette

Webcam and web call knowledge

Effective time management


Executive Assistant, Personal Assistant, 03/2011 to 07/2015 Joseph Matthew Hartman – New Orleans, Louisiana

Executive and Personal Assistant for Joseph M. Hartman, administrative head for a prominent New Orleans, La. mortuary firm. Duties and responsibilities included but were not limited to: Developed and maintained an appropriate electronic filing system for all personal and professional documentation with cloud storage capability.

Screened personal and business calls and directed them appropriately to best suit employer\'s schedule. Maintained all email communication in a timely manner while ensuring all information contained was accurate and effectively conveyed.

Coordinated all personal and business travel arrangements to include coordination of trips. Managed all personal and business expenses for employer to include living, residential, and medical related costs.

Created detailed expense reports to reflect accurate, up to date accounting, banking, and tax related functions. Coordinated all social events according to detailed preferences set forth by Mr. Hartman including security protocols, venue selection, entertainment, and payment for all services. Executive Administrative Assistant, 08/2016 to Current Time etc. – Virtual/Remote based.

Planning and coordinating logistics and materials for board meetings, committee meetings and staff events. Order office supplies while adhering to a fixed office budget. Answered and manage incoming and outgoing calls while recording accurate messages. Organize new hire, security and temporary paperwork. Draft biweekly time sheets for executives and employees. Manage external contacts for executives and keep track of periodic communication needed for priority contacts. Develop and maintain an alert system for upcoming deadlines on incoming requests and events. Locate and attach appropriate files to incoming correspondence requiring replies. Bachelor of Science: Business Management w/ conc. in Operations Management, Current University of Phoenix - Online

Course work in Business and Operations Management, Accounting, administrative support, Microsoft Office Certificate, Psychology, and Organizational Behavior.

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