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Accounts Payable Manager

Covington, Georgia, United States
October 20, 2016

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**** ****** ***** **.

Stone Mountain, GA 30083

(Cell) 678-***-****; (E-MAIL)


Microsoft Word, Excel, and Outlook

AS400 for branch review, HR, PR and Allocation for Government/Virtual Y

Crystal Report and Lawson

Knowledge of CompuPay’s payroll system (Payright, ADP, Pay Chexs, Prime Pay)

Knowledge of accounting software (Blackbaud, Raiser Financial Edge, MIP, FUN


Children’s Health Care of Atlanta

AP Analyst – Contract Position (March 2016 – July 13, 2016)

5 Months Contract

Reconcile all vendor’s statements using ON Base and Lawson by confirming payments status from 2014 to present

Obtain and validate invoices for suitable authorization and documentation approval within CHOA AP system call AnyDoc

Process 80% of invoices to ensure payment

Monitor all invoices and accounting issues, resolve any escalated issues

Maintains Accounts Payable function, codes and routes invoices for payment

Altisource Solution, Atlanta GA

Invoice Processor – Contract Position (June 2015 – November 14, 2015)

6 Months Contract

Review and submit vendor invoice on a daily basis to ensure accuracy and compliance with defined delegated authority

Communicate with third party vendor in order to remediate identified invoice submission issues

Submit approved invoice to the Accounts Payable department for check processing

Reconcile submitted invoices to ensure third party vendor received payment

Create a weekly account receivable report outlining all payment made on behalf of the clients requiring reimbursement

Achieve specific invoice processing metric on a daily basis

Kiwi Partners Inc, New York, NY

Junior Accountant Consultant (August 2012 – February 27, 2015)

Handle processing all Accountable and Receivables transactions

Coding valid invoices by account, product attribute, site, entity and cost object

by posting invoices and employees expense reimbursement submission to the AP and general ledger (Fund EZ Accounting Software)

Reconciling the AP ledger to the general ledger on a month end and periodic basis

Process cash disbursements by check and wire by recording payment in financial system for accurate cash account

Cut AP check for company weekly from $5,000 - $100,000 paying vendors for service render. Check range from 15-100 check weekly

Make company deposit on a daily basis

Handle company petty cash

Prepare annual 1099 for client

Work in conjunction with finances team to prepare for yearly audit

Workers comp and Medical Insurance and consultant’s contracts

Maintain employee personnel records for new hire, temporary and seasonal employees

by processing company payroll biweekly for 100-160 employees using Prime Pay

Process yearly bonuses, and staff salary increase base on budget

Prepare employee tax status for filing yearly for W4

Prepare yearly invoice for DOE (Department of Education) billing

by reconciling DOE payments of 1.5 million dollars by tracking all DOE & Non-DOE


Reconcile company credit card expenses monthly from $1,000 to $10,000 in expenses

Assist the Development department by putting donor and grant contribution into Raiser Financial edge

The Harlem School of the Arts, New York, NY

Business Manager (March 2007 – February 2012)

Handle processing all Accountable and Receivable transaction

Receiving invoices and matching to purchase orders or equivalent, to confirm invoice validity for the following departments

Posting invoices and employee expense reimbursement submission to the AP and general ledger (Blackbaud Accounting Software)

Receive employee expense reports, auditing for accuracy and proper support, posting to the AP ledger

Reconciling the AP ledger to the general ledger on a month end and periodic basis

Process cash disbursements by check and wire

Manage the Company Benefits and all policy such as Building Insurance, worker comp, and Medical Insurance

Communicate with vendors, personnel, and other corporate departments that provides quotes for various good and services for the company

Negotiate/resolve settlement disbursements from supplier correspondence

Manage company cash flow base on a six-week cash report

Assistant with generating department budgets

Manage the Company Benefits and all policy such as, Building Insurance, worker comp, and Medical Insurance

Prepare annual tax filing

Maintain employee personnel records for new hire, temporary and seasonal employees.

Create multiple logs on various databases which allow the Human Resources department to keep a formal account of all personnel information such as employees’ sick, vacation, personal, and holiday time

Maintain the payroll system through our payroll services company (Paychex’s) to ensure payroll is processed accurately and in a timely manner

Provide ongoing services and support for all payroll inquiries by generating biweekly reports

Ensure accuracy of all tax withholdings and unemployment registration

Handle all employment verification requests

Reconcile insurance benefit monthly payments (dental, medical & Cobra)

Process all payroll garnishments required by law

Post company job openings on employment websites; i.e. Idealist, Craigslist, etc.

Young Men’s Christian Association (McBurney Branch); New York, NY

Human Resources Coordinator (January 2005 – 2006)

Distributed personnel and benefit information to all company employees

Coordinated employee orientations regarding benefits and company policies, ensured proper forms were completed in accordance with State and Federal laws

Organized and maintained personnel files

Entered all employee information into the AS400 system and maintained a record of all training for employees

Processed payroll for 10-15 departments on a biweekly basis ensuring the submission of payroll in a timely manner

Maintained and updated job descriptions for all staff within the organization

Handled all medical claims and legal matter for employees

Processed all OSHA reports annually for the corporate office

Completed background checks and drug testing for all new employees

Prepared State Clearance forms for all hires

Coordinated facility rentals for members and non-members of the organization

Maintained the Branch Technology system

Complied with yearly Audit reviews

Placed office orders for the branch through the Lawson system

Generated monthly closing reports for several departments from the Crystal Reports system

Young Men’s Christian Association; (Jamaica Branch) Queens, NY

Human Resources Coordinator / Bookkeeper (March 2000 – 2005)

Reconciled and consolidated daily cash close-out and bank deposits

Responsible for collection of all returned checks

Assisted the Business Manager with the preparation of a $5.4 million budget

Managed the Accounts Payable process through Lawson System, which included creating POS and receiving tickets

Maintained branch petty cash

Prepared purchasing card allocations

Created bi-weekly timesheets for 100 employees through the AS400 system

Handled the distribution of all employee payroll checks

Prepared PRC’s for all new hires and any personnel changes

Assisted Business Manager with coordinating the annual audit

Coordinated requests for all communication related systems (telephones, credit card machines and computers in addition to various other IT equipment)

Prepared monthly staff newsletter

Tracked all employees training in the AS400 system and generated reports accordingly

Processed all incident reports within the branch into the AS400 system



Monroe College, Bronx, NY

Bachelor Degree in Business Administration:

June 2003

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