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Administrative Assistant Manager

Los Angeles, California, United States
October 20, 2016

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Lourdes A Reyes

**** ****** ******, ***** ********* CA 91605


URL: Cell No.: 818-***-****


To adapt new knowledge, excel in innovative technology application, interact and share with team members and colleagues, and develop world class solutions to real world class solutions to real world challenges.

Summary of Qualification:

18 years of extensive experience in Business Administration and providing Executive Support to Senior Management in a Multinational Company as well as the Construction Industry. An independent worker who is "Action Oriented" with the ability to work in a pressurized environment. Can effectively prioritize job responsibilities. Highly motivated and dedicated with a friendly personality. Educational Background

B.S. in Business Administration

Jose Rizal College

Philippines, 1979 - 1983

Medical Secretarial Course

De Ocampo Memorial School

Philippines, 1976 - 1978

Professional Experience

JLDV Financial Services Inc., Corona, USA

Administrative Assistant, July 2015 - August 2016

- Answer phone enquiries and take messages

- Arrange appointments of Clients to JLDV Manager

- Prepare all materials required during meetings with Clients and the Manager

- Organize and confirm Hotel booking / transport of Clients arriving from other States

- Occasional errand, ie. driving from work office to Clients location/offices Odesk, May 2013 - June 2015

- On and off part time job with different Employers

- Assist Clients with their enquiries i.e. delivery date of products purchased and estimated arrival

- Create spread sheets, encode invoice details

- Electronic filing

- Typing of product specification


KEO International Consultants, Abu Dhabi, UAE

Administrative Assistant, October 2010 - December 2012

- Assist the Head of Landscape Department in all business/personal matters and travel itineraries

- Reconciled with other Divisions regarding fee invoice.

- Organized project file folders with subfolders

- Intermediary between sub-contractors to provide necessary information related to the projects

- Updated all Landscape Architectural personnel for inclusion to prequalify proposal submission

- Prepared Capability Statement to pre-qualify proposal submitted

- Documented sick days/absences of employees. Coordinated all Landscape staff and their everyday projects. This included transmittals and the printing/scanning of drawings. Handled all Landscape QA/QC requests

- Helped prepared the Head of Department (supplier/manufacturer) presentations

- Was in charge of confidential files. All personnel issues and documents for management Robert Matthew, Johnson-Marshall, Dubai, UAE

Executive Assistant to Director/Administrator, May 1993 - August 2008

- Handled all Executive Assistant duties for Director of Architecture and the ID Director

- Drafted correspondence such as fee letters, invoices and payment certificates

- Prepared and submitted proposals to prospective Clients

- Prepared memorandum and other forms of internal and external communications

- In charge of preparing presentations for Concept and Detail Design of new projects

- Arrange Director's travel/hotel itineraries

- Supported other Project and Senior Managers

- Maintained daily office work flow keeping with the company's compliance code

- Gathered all data and researched all information requested by various department

- Assisted Architects and Engineers in updating the project database

- Arranged/Organized the proper filing of documents Other Responsibilities: (during first 9-year Term)

- Handling of petty cash

- Prepared payroll and overtime checks

- Maintained vacation/sick time balances of staff

- Kept records of gratuity entitlements

- Assisted in the preparation of offer letters, as well as visa requirements, Booked flights and arranged accommodations of new staff and seconded staff from Edinburgh, Scotland

Cathay Pacific Airlines, Dubai, UAE

Sales Coordinator, 1992 - 1993

- Prepared newsletter for distribution to regular / frequent flyer passengers

- Keep current records of all airline passenger's information in relation with their flight history

- Assisted with passenger complaints before, during and after their flights

- Arrange transport of Group passengers traveling from one country to another, with lay over flights in long travel to and from the airport 3

- Organize hotel accommodations of Group passengers for their few days Rural/Urban Tour

- Follow up and confirm flight booking / transport of passengers thru Cathay Pacific on line booking software

- Follow up and confirm air freight schedule of unclaimed luggages to point of origin, trace location of lost luggages and arrange flight schedule and confirm arrival to point of destination for passengers claim using 'Amadeus" Software System Dubai Metropolitan Hotel, Dubai, UAE

Executive Secretary to the F&B Manager, 1990 - 1992

- Assisted the F&B Manager and Banquet Manager in their day to day duties

- Prepared banquet offers and handles customer's bookings/reservations

- Delegated F&B staff for any Banquet bookings

- Quality Control for all banquet/lunches and dinner bookings

- Prepared Menu List for all outlets in the Hotel

Computer Skills

MS Office (Word, Excel, Power Point, Outlook)

Internet and Email applications

Photoshop CS5 / InDesign

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