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Administrative Assistant Data Entry

Tyler, Texas, United States
October 21, 2016

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***** ****** **** ****, *****, TX *5709 C: 817-***-****

Highly motivated and committed Executive Administrative Assistant experienced in high-volume, dynamic purchasing environments. Dedicated to exceeding expectations and bringing exceptional business results. Over 4 years experience in the oil and gas industry, looking to bring my knowledge and dedication to a deadline driven environment. Looking for a position with the potential for advancement and growth within the company.

Excellent multi-tasking ability

Invoice coding knowledge

Fixed assets reporting expertise

Inventory management

Contract negotiation

Market research

Sales expertise

FMLA comprehension

Client account management

Quality assurance and control

Advanced training in revenue software Trak


Strong in MS Access and Excel

Advanced computer proficiency

Invoice processing

Account management

Profit and loss understanding

Business administration

Excellent verbal/written communication

Hiring and recruitment knowledge

QuickBooks expert

70 WPM typing speed

Expert in customer relations

Adobe software

Financial and operational reporting

Strong interpersonal skills

Accounts payable specialist

Executive Administrative Assistant, 04/2012 to Current Spartan Flow Control – Pleasanton, TX

Managed all assets for the company at the cooperate level and balance 5 districts throughout the country.

Performed accounts receivable duties including invoicing, researching chargebacks, discrepancies and reconciliations.

OSHA and PPE Compliant

Managed the purchasing of equipment, company trucks, employee laptops, housing and PPE. Oversaw the biding of new and potential jobs.

Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.

Researched, proposed and implemented vendor services to decrease costs to organization. Created expense reports, budgets and filing systems. Accounted for $4.2 million product inventory.

Created reports, correspondence and spreadsheets with Microsoft Office programs. Prepared new files and assigned tracking identification numbers. Managed high volumes of financial activity in a fast-paced, risk-based corporate environment. Educated and advised employees on group health plans, voluntary benefits and 401(k) retirement plans. Implemented the company's first sourcing tracking system. Handled under staffing, disputes, terminating employees and administering disciplinary procedures. Set up and verified the functionality of safety equipment. Established and maintained 48 vendor partnerships. PROFESSIONAL SUMMARY



Developed and maintained internal control and processes for payroll and bonus structures. Analyzed contract performance for bids, budgets and forecasts. Conducted routine quality audits to ensure equipment was up to date and had the correct documentation and testing.

Administrative Assistant, 12/2010 to 04/2012

Millers Construction – White Settlement, TX

Oversaw inventory and office supply purchases.

Opened and properly distributed incoming mail.

Greeted customers entering the store to ascertain what each customer wanted or needed. Communicated with vendors regarding back order availability, future inventory and special orders. Directed calls to appropriate individuals and departments. Maintained physical and computer-based filing systems. Tracked incoming and outgoing files and materials. Data Entry Clerk, 08/2009 to 12/2010

Bruckners Trucking – Fort Worth, TX

Generated weekly, monthly, quarterly and yearly reports on purchasing operations. Created purchase orders.

Reconciled vendor statements and handled payment complaints or discrepancies. Posted receipts to appropriate general ledger accounts. Data entry for mileage, truck servicing and drivers time. Managed office supplies, vendors, organization and upkeep. Answered and managed incoming and outgoing calls while recording accurate messages. Opened and properly distributed incoming mail.

Drafted biweekly time sheets for 40 executives and employees. Associate of Science:

Ranger College - Ranger, TX

Coursework in Business Management, Economics and Accounting Softball Scholarship

High School Diploma:

Springtown High School - Springtown, TX



11115 County Road 1141, Tyler, TX 75709 C: 817-***-**** Gabriel Rodriguez- Flow Control General Manager Spartans Energy Pleasanton, TX 361-***-****

Thomas Duffy- Operations Manager for Spartans Flow Control Pleasanton, TX 817-***-****

Kayce Walker- Manager Millers Construction

Fort Worth TX 817-***-****


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