Accounting, Administration and Auditing

Malawi Institute of Journalism

Box *****

Chichiri

Blantyre 3

Malawi

19th October 2016

Dear Sir / Madam,

RE: APPLICATION FOR THE POST OF ACCOUNT PAYABLE CLERK

I write to apply for the above captioned post tenable at your organization. Having worked in the accounts department and administration for over 9 years now, I feel that I have adequate capacity, appropriate skills, and the required knowledge and competencies to manage the portfolio I am currently applying for. I have PAEC Technician Diploma, LCCI Levels 1-3 Certificates in Accounting and studying towards ICAM - ICAEW professional level.

I have vast experience in working as an Assistant Accountant and Regional Administrator for Malawi Institute of Journalism (MIJ) and Blantyre City Assembly.

I describe myself as a hardworking, self-motivated and results oriented person, with most of my responsibilities involving managing multiple accounting and administrative tasks simultaneously and to report on their progress at a moment’s notice, in a challenging environment. I also developed good interpersonal skills through my interaction with people of multicultural backgrounds at different levels when organizing different office activities. I am able to work at odd hours, meeting strict deadlines while paying attention to detail. I also hold a strong capacity to write analytical financial and administrative reports based on programme outcomes. I have excellent knowledge of computer packages especially MS Office packages, internet, outlook and Sage Line 50 packages among others. Based on the academic qualifications, and work experience stated above, I feel that I have appropriate skills and capacity to take up the challenges presented by this post.

Yours faithfully,

Golden M Chileka.

Golden Masiya Chileka

Malawi Institute of Journalism

P.O. Box 30165

Chichiri,

BLANTYRE 3, MALAWI

Cell: 021*-***-***/021*-***-***/099*-***-***

Email: *********@*****.***/ ************@*****.***

EXECUTIVE SUMMARY

Golden M Chileka is a man of high integrity, fast thinker/ learner, self-starter; hardworking, honest, results oriented and experienced partly-qualified accountant and business administrator. He has hands-on experience in both accounts and administration. He is better placed to provide commendable accounting, auditing and administrative support towards creation of professional and effective management function that contributes to growth and productivity of both the organization and its employees. He has excellent knowledge of computer packages especially MS Office packages, internet, outlook and Sage Line 50 packages among others.

PROFESSIONAL AND ACADEMIC QUALIFICATIONS.

1.ICAM –ICAEW Knowledge Level - Under-study

Papers Exempted: Accounting Framework (P3), Management Information (P6), Legal Framework (P4), Taxation (P2 ) and Financial and Management Accounting Skills and Competence (P8)

Papers to be attempted:

i.Business and Finance (P7) and Assurance (P5) - December 2016

2.PAEC Accounting Technician Diploma - June 2014

oPapers Passed: Accounting 1, Communication, Cost & Budgetary Control, Taxation, Accounting 2, Economics, Company Law, Business Mathematics & Statistics, Information Systems, Auditing, Management and Business Law

3.LCCI Accounting Level 3 - December 2003

oPapers Passed: Accounting – Levels 1-3, Cost Accounting – Level 3 and Office Procedures

SKILLS AND COMPETENCIES:

FINANCE

oPreparation of monthly and quarterly financial reports

oAnalytical skills – collecting data, analyzing and design work flows

oAbility to apply International Accounting standards / International Financial Reporting Standards and Generally Accepted Accounting Principles.

Preparation of cash flows

Project funds disbursement, tracking and reconcile accounts

Making bank, creditors, debtors and other account reconciliations

Making and reviewing budgets

Maintenance of account payables and receivables and reconciliations

Cost conscious – works within approved budget, develops and implements cost saving measures, contributes to profit and revenue and conserves organizational resources

Staff Payroll preparation and reconciliations

Periodic accounting data backups

Computations of Malawi Revenue Authority Tax and remittance

AUDIT

Audit preparations for an organization (both internal and external)

Assessing risks and assessing their reduction

Knowledge of auditing and accounting standards.

Monitor the effectiveness of and enforcing accounting control systems

Updating the auditing findings and solutions.

ADMINISTRATION

Ability to develop and implement administrative procedures to increase productivity and efficiency

Maintenance of documents on files

Experience working with a start up and established organizations

Reviewing and negotiating lease agreements

Office care and maintenance, utilities payments

Determined to work under minimum supervision

Maintenance and reconciliation of fixed asset register

Procurement and Inventory control

Maintenance of Human Resource files

Able to work in a team

Able to work with a variety of people of various nationality and culture

WORK EXPERIENCE

1.Position: ASSISTANT ACCOUNTANT ( September 2010 – Jan 2012 & July 2013 to-date) Employer: MALAWI INSTITUTE OF JOURNALISM

Providing financial support ensuring that budgets are prepared in time and budget management, day to day financial and administrative operations for the head office in Blantyre, Lilongwe and Mzuzu branches

Key Responsibilities:

oPreparation of payroll

oPreparing monthly and Quarterly Management Accounts for Management

oChecking daily receipts and ensure that banking reconcile with receipts

oMaking extensive Debtors and Creditors reconciliation

oEnsure that all transactions are adequately supported by valid third party documentation

oPreparing payments and posting them into Sage Line 50

oMatching all supplier invoices with Local Purchase orders before posting them into Sage Line 50

oPreparing Payment vouchers and cheques and solicit all authorizations on the same

oDeducting Withholding Tax on payments and remitting to MRA

oManaging petty cash for the institution

oMaintaining fixed asset register ensuring that all assets are recorded

oPreparation of monthly bank reconciliation statements

oFacilitate internal and external audits for the institution

oProcurement of office consumables and stationery

oManaging project assets in accordance with the finance manual guidelines and preparation of monthly, quarterly and annual financial reports to UNICEF, EU, Tilitonse, CIDA & OSISA for consolidation and reporting to donors

2Position: REGIONAL ADMINISTRATOR – LILONGWE & MZUZU

Employer: MALAWI INSTITUTE OF JOURNALISM – February 2012 – June 2013

Key Responsibilities:

oCoordinating and reporting all regional operations.

oEnsuring that regional assets are safe, secured and functional at all times.

oEnsuring that the regions achieve their targets.

oDealing with disciplinary issues at regional level.

oTaking control of leave administration on all matters relating to human resources.

oEnsuring that all departments have adequate working tools.

oEnsuring that regional financial accountability through frequent checks on collections/receipts and banking.

3Position: ACTING ACCOUNTANT

Employer: MALAWI INSTITUTE OF JOURNALISM - (December 2008 – August 2010)

Key Responsibilities:

oManaging, monitoring and controlling all institution’s finance activities i.e. budgets preparation, presentation & monitoring, final accounts preparation & reporting, cash flow management, attending to audit queries etc.

4Position: ACCOUNTANCY ASSISTANT

Employer: BLANTYRE CITY ASSEMBLY - August 2005 – February 2007

Section: Budgets & Accounts

Key Responsibilities:

oPrepare, monitor and submit to the Deputy Finance Director monthly cash flow forecast

oEnsure that all transactions are adequately supported by valid third party documentation

oMaintaining fixed asset register ensuring that all assets are recorded

oPreparation of monthly bank reconciliation statements

oEnsure that funds are properly utilized according to budget lines and in line with the donor requirements

oProper filing of finance and office documentation including vouchers and ensuring safe keeping at all times

OTHER COURSES ATTENDED

1.Implementing Partners’ Training on Financial Management and Reporting (organized by UNICEF, EU and Tilitonse).

2.Small Business Management and Administration (organized by the Malawi Human Rights Youth Network under the Youth Empowerment Strategy Plan):

Courses covered: Sales and Marketing, Accounting and Small Business Management.

3.Secretarial Studies (PITMAN – Level 1):

Courses covered: English for Business Communication, Office Procedures, Book-keeping, Typing, Shorthand and Computer Skills.

4.Sage – Line 50 Accounting Package Software (Organized by Computer Accountant)

5.Fire Extinguishing Training (Organized by Blantyre City Assembly)

COMPUTER COMPETENCIES

Advanced knowledge and efficient in the following Accounting Packages and Microsoft office packages:

QuickBooks, Sage Line 50, MS Excel & Word

REFEREES:

1.Name Yobe Mwanda

Position Chief Accountant

Company Cardno Marketing Energy

Address P.O. Box A30409, Lilongwe

Cell: 099*-***-*** / 021*-***-***, Email: ****.******@******.***

2.Name Wisdom Dokera Gwaza

Position: Human Resources Officer

Company Nkhoma Mission Hospital

Address P.O. Box 48, Nkhoma, Cell: 099*-***-***, Email: ***********@*****.***

3.Name Mrs Dalitso Nkunika

Position Executive Director

Company Malawi Institute of Journalism, P.O. Box 30165, Blantyre 3

Contact this candidate