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Sales Administration Support

Location:
United Arab Emirates
Posted:
October 19, 2016

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JESSICA PEREIRA

Mobile No. +************/ +****53600909

Email: acw4r5@r.postjobfree.com

CAREER OBJECTIVES:

I introduce myself as a matured and a motivated person with a pleasant personality, my key objective is to succeed in an environment of growth and excellence and earn a job which provides me with job satisfaction and self development where I can utilize my skills and knowledge efficiently thereby helping me achieve personal as well as organizational goals.

WORK EXPERIENCE:

SIGMA ENTERPRISES CO. LLC (OIL & GAS DIVISION) - ABU DHABI, UAE

SALES ADMINISTRATOR- 15/10/ 2006 till date.

Job Responsibilities:

Preparation of Tenders/ Quotations/ Price Agreements for Oil Companies (ADMA, ADNOC,

ADGAS,BOROUGE, NDC, FERTIL, ZADCO, GASCO, TAKREER etc.) and ensured timely

submission of tenders before the Bid Closing Date.

Submission of online Tenders to Oil companies via their web portal.

Downloading Enquiries from the customers web site.

Downloading the prices from the principal’s website & placing purchase orders online.

Routing out enquiries and sourcing material from suppliers and principals.

Attended telephone calls, inquiries and took messages from clients and coordinated the same with the Sales Managers.

Liaison with Accounts Department for Creation of new Suppliers / Customers.

Preparation of Proforma Invoices and arranging collection of cheques from customers.

Liaison with suppliers / principals for Technical clarifications received from customers and submitting the responses to the customer.

To ensure that the Purchase Order acknowledgements are received from the suppliers.

Daily correspondence of enquiries on behalf of the sales personnel in their absence and while they are on vacation.

Follow up and sending reminders to suppliers for quotes and order acknowledgments.

Hands on experience of the internet, receiving, sending, checking E-mails, faxes and distribution of the same to the concerned sales personnel.

Arranging samples from suppliers, preparing cover letters and submittals to the customers.

Making requisitions for bank guarantees including bid bonds, advance payment bonds, delivery and performance bonds for submission to Mazrui Holdings. Delivering the B/G to concerned head of the department. Maintaining excel report for tracking purpose.

Responsibilities while working on oracle system (ERP) :

Log Enquiries on to Oracle & generate enquiry reference for AUH & Dubai sales team.

Updating the values quoted to clients in system & Filing the same for future references.

Creating & Modifying new Items Master codes as and when new items are ordered.

Booking of Customer orders and generating Purchase requisitions.

Preparation of Purchase orders to suppliers.

Release creation of Blanket Agreements - Booking orders from stock.

Amendments of the purchase orders as and when instructed by the Sales Managers.

Checking history of items previously ordered for the sales personnel.

Oracle Incentive Compensation (OIC):

Uploading and updating Resources, Targets and compensation data into OIC module and running periodic reports to generate incentive figures for sales team in co-ordination with Finance & Oracle Team.

In addition to above was handling Department HR Work from 01/03/2009-22/12/2009

Coordinating with the PRO for applying Visas, labour cards, Insurances for the personnel,

their families and their renewals.

Completed visa formalities, medical & insurance application of the employees.

Maintaining complete filing system including confidential ones related to employees, customers, Principals and also leave records of the employees.

General department duties.

Booking of the Air tickets for all the personnel as and when required.

Tracking for renewal s of Principals Agency Certificates in co-ordination with the PRO

2. M/s. KARMA CONSTRUCTIONS”, GOA - INDIA

ACCOUNTS CUM ADMINISTRATIVE OFFICER - 01/08/2005 - 11/09/2006.

Job Responsibilities:

Handled daily Accounts & consolidated them using computerized A/c Package (Tally).

Calculated extras, deductions and prepared interest statements for the clients.

Conducted regular Receivables & Payables analysis thereby adhering to the Company’s credit policy.

Made follow-ups / issued reminders to clients via phone and mail for payments or modifications in proposals.

Performed Reconciliation of Bank A/c. and reported issues to the Management.

Liaised with other departmental heads for coordination ref. purchases etc.

Attended phone calls, took messages, answered queries, handled complaints and feed backs from the customers.

Drafted business letters, proposals and contracts to clients.

Executed Sale Deeds, Agreements for clients in relation to Plots and Flats, Villas, Row Houses/ Duplexes.

Provided administrative support to the company’s proprietor in his major assignments and preparing project reports.

3.INCOME TAX & SALES TAX CONSULTANT, GOA - INDIA

ACCOUNTS CLERK / DATA ENTRY OPERATOR: 01/08/2002 - 31/07/2005.

Job Responsibilities:

Maintained Computerized Books of Accounts on (Ex Next Generation & Tally

6.3) where data entry of accounts of different firms, companies was carried out up to finalization and preparation of Balance Sheet, Profit & Loss Account, Statement of Income Etc. Accounts Handled –Trading Firms, Travel Agencies, Shipping – Barges, Schools, Co-operative Societies (financial)

Handled Reconciliation of Bank Statements.

Typed various legal documents like sale deeds, agreements, partnership deeds, affidavits and other related documents.

Attended telephone calls, inquiries and took messages from clients.

Filed Income Tax & Sales Tax Returns.

4.M/S. MARINE ELECTRICAL AGENCIES, GOA- INDIA

ACCOUNTS ASSISTANT / OFFICE CLERK : 02/05/2001 - 31/07/2002.

Job Responsibilities:

Maintained computerized books of accounts using EX Next Generation (Accounting Package)

Handled Reconciliation of Bank Statements.

Typed various letters, reports, quotations and other related documents.

Attended telephone calls and took messages from clients.

Handled incoming & outgoing mails and carried out distribution of the same to the concerned personnel.

Made payments to suppliers and regular recoveries of outstanding dues from customers.

Hands on experience of the internet, receiving & sending checking E-mails, faxes and distribution of the same to the concerned personnel.

Prepared employee leave, wages, monthly salaries of workers.

Ordered office stationery & other requirements as and when required.

EDUCATIONAL QUALIFICATION:

2001- Bachelors Degree in Commerce/ Goa University, India securing a Distinction

1998 -Passed HSSC from Goa Board, India securing a First Class.

1996 -Passed SSC from Goa Board, India securing a First Class

OTHER QUALIFICATION:

Diploma in Computer Applications from NIIT securing a ‘A’ grade, course covering:

MS Windows 95, 98, 2000, MS Word, MS Excel (Spreadsheets)

MS Power Point, MS Access, MS FrontPage

HTML Programming / Internet & E-Mail

Disk Operating System – DOS, Networking Essentials

Accounting Packages – EX Next Generation, Tally

Course in Garment Construction from Designers Space, Goa, India

Successfully achieved Certificates in English Typewriting with ‘A’ Grade.

PERSONAL DETAILS:

Date of Birth : 5th January 1981

Marital Status : Married

Nationality : Portugal

Visa Status : U.A.E- Employment Visa

Passport Details : P253286 valid until 16/05/2021

STRENGTHS:

Good interpersonal skills & leadership qualities with ability to motivate others.

Abilities to learn quickly and shoulder responsibilities.

Initiative and hardworking.



Contact this candidate