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Management, Procurement, Administration and HR

Location:
United Kingdom
Posted:
October 18, 2016

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Objective

Join a dynamic & progressive organization offering ample opportunity of diversified exposure, where I can acquire professional skill & excel in my career with the growth of organization and also to achieve the organizational objectives in an environment of global competition and opportunities by active participation in the decision making and operations.

Personal Statement

I successfully combined my experience with work and other commitments showing myself to be self-motivated, organized and capable of working under pressure. I have a clear, logical mind with a practical approach to problem solving and a drive to see things through to completion. I enjoy working on my own initiative or in a team. In short, I am reliable, trustworthy, hardworking and eager to learn.

I have worked with organizations like British High Commission, British Council and also with various donors including The Global Fund (TGF) and World Bank.

EXPERIENCE:

7th October 2015 to 24th August 2016

Trust for Democratic Education and Accountability (TDEA) Islamabad

Free and Fair Election Network (FAFEN)

Manager Operations

Responsible for all Human Resource, Administration and Procurement functions of the organization.

Working closely with the Finance, Program, Partners and Project offices.

Ensuring that day to day support is provided to Head Office and Program Office in operations, security and logistics requirements.

Encouraging, identifying and developing best practice strategy in operations.

Creating, managing and analyzing performance data and other information as and when required by the Management.

Establish and implementing departmental policies, goals, objectives, and procedures.

Preparation of budget/s for departments and events as and when required.

Procurement of goods and services as per grant agreement documents and ensuring that all procurements are done in line with the donor requirement.

May - August 2015 RGIS Inventory Specialists Manchester (UK)

Stock Auditor

April 2011 to April 2015

Nai Zindagi (NGO) Islamabad

Senior Manager Procurement and Supply Management

(NZ - PR GLOBAL FUND ROUND 9 (HIV))

Responsible for all procurement and supply management functions for pharmaceuticals, health products, health equipment and non-health products.

Development of consumption and forecast reports for items to be procured and also preparation of PSM Plan (Procurement and Supply Management Plan) for approval by donor.

Development of Criteria for selection of procurement process and identification of most appropriate procurement mechanism.

Guidance to procurement officer regarding product selection, market research, sourcing of supplies and tendering processes as and when required to ensure cost effectiveness.

Preparation of RFQ, ITB, RFP and evaluation Criteria according to item specifications.

Maintaining list of vendors, procurement list, P.O. list and procurement files for audit purpose.

Develop systems for effective monitoring and coordination of suppliers.

Negotiations with vendors on terms and conditions of the contract and ensuring that all conditions of the contract are met by suppliers and deliveries done on time.

Ensure all purchases are within budgetary limitations, according to donor requirements and as per approved PSM Plan.

Ensure that procurement is carried out in accordance with the legal requirements, financial regulations, standing orders, protocols and procedures.

Upgrade and revise procurement policies to ensure that policies are up to date.

Managing and supervising NZ Central Warehouse and Logistics & supply arrangements to 29 Districts of Pakistan and supervision of stores in project offices.

Conduct quality control tests, if required, before product selection and after supplies are delivered.

Ensure all good received notes, inspection reports and work completion reports are prepared and also monitor use and disposition of goods under different projects.

Responsible to ensure all invoices, GRN’s, inspection reports and work completion reports have been received and forwarded for payment within the grace period as per policy/contract agreement.

Ensure proper maintenance of procurement and supply management data.

Preparing different reports for higher management in making key decisions regarding future plans.

Responsible to update LMIS (Logistics Management Information System) and PQR (Price Quality Reporting – Global Fund) software as per requirement of the donor.

Providing training to procurement, warehouse and store staff as per need of the donor requirements and good practices of storage arrangements.

March 2006 - April 2011 Islamabad

NAI ZINDAGI (NGO)

Senior Executive Officer (HR & Admin) (NZ- World Bank Project)

Human Resources Management

Responsible for wide implementation of all Organizations HR & Administration policies and procedures pertaining to recruitment, staff transfers, grievance handling, leaves, staff terminations and Administration.

Visit to all centers (Program Offices PIU/PSU/DIC/TC) to review data maintained and also to resolve any issues concerning staff or project and to outline and implement HR and administrative procedures and policies according to project need.

Preparation of new Job Descriptions in consultation with Line Managers.

Revision of job descriptions across all levels, interviewing employees to construct an accurate picture of the duties and skills required for each position.

Promote effective teamwork across the Program and also to perform any other related responsibilities assigned from time to time.

Review of staff contracts and induction of new staff members.

Review of final settlement claim for leaving employees in coordination with finance department

Development of induction process of one week including field visits if required

Advise managers, and coordinate disciplinary and grievance procedures and also to handle all disciplinary / termination and to provide or coordinate individual career advice to staff in coordination, with line managers.

Conduct exit interviews and to make sure proper documentation is forwarded to Finance department for final settlement.

Preparation of payroll in collaboration with Accounts Department and also dealing with payroll queries.

Conduct TNA (Training Need Assessment) in coordination with Senior Management and Line Managers to ensure staff is trained as and when required.

Recruitment and Selection

Responsible to develop and maintain positive relationships with media agencies and employment agencies.

Develop and Assist the Executive Director in development of recruitment plan.

Part of the interview assessment panel where appropriate.

To ensure that details of vacancies are circulated appropriately on media and organization website.

Responsible to attend HR group/s to ensure that best practice are adopted and updated periodically.

Responsible to support line Managers with all Probation Reviews and to ensure that all probation reviews are completed within agreed timescales.

Responsible for oversight of internal database files and tables, and to develop reports as required and needed by the Senior Management of the Organization

Ensure recruitment procedures are adequate and observed as per guidelines.

Administration and Operations

To assist Executive Director as and when required and accompany him in meetings.

Facilitating guests / consultants regarding visa arrangements.

Executing of project work plan and suggest changes as appropriate to meet the needs and requirements of the project.

Identifying resources needed and assigning individual responsibilities.

Ensuring project documents are complete, current, and stored appropriately.

Keeping project team/s well informed of changes within the organization.

Effectively communicate relevant project information to Senior Management.

Inspiring and helping coworkers to attain goals and pursue excellence.

Suggesting areas for improvement in internal processes along with possible solutions.

May – Oct 2005 Quetta

Counter Narcotics Team of the British High Commission, (Liaison Partner, Pakistan Anti-Narcotics Force)

Special Assistant

Jan – May 2005 British Council Islamabad

Contract & Admin Officer DEVS (Development) Section

Aug – Dec 2004 LDM (Leadership Development Mechanism) Islamabad

Admin and Finance Officer

2002-2003 RGIS Inventory Specialists London (UK)

Part-Time Stock Auditor

Sep 1999 – Jan 2002 British High Commission Islamabad

Book-Keeper (Accounts Section)

Apr 1998 - Aug 1999 SLS Montessori & School Rawalpindi Computer Teacher / Operator

Apr 1995 – Jul 1997 The LURE CLUB Rawalpindi

Accounts and Admin Officer

EDUCATION:

2002 – 2003 University of North West (U.N.W) London UK

Masters in Business Administration.

1995 – 1998 Rawalpindi College of Commerce Rawalpindi

Bachelor of Commerce.

1992 – 1995 Federal Board of Education Islamabad

F.A. (Higher Secondary School Certificate)

1992 Saint Mary’s Academy Rawalpindi

Matriculation. (Secondary School Certificate)

EXTERNAL TRAININGS:

Diploma in Public Procurement – UNDP/CIPS Level 4 - (Bangkok, Thailand) Feb 2015.

Advanced Certificate in Public Procurement – UNDP/CIPS Level 3 - Certificate Member (Dubai, United Arab Emirates) 17th to 21st March 2014.

Introductory Certificate in Public Procurement – UNDP/CIPS Level 2 (Bangkok, Thailand) 20th to 23rd November 2012.

Emerging Issues in Supply Chain Management: (Skill Development Council, Islamabad, Pakistan) 12th May 2012

Procurement & Inventory Management: (Skill Development Council, Islamabad, Pakistan) 19th May 2012

Human Resources Management: (MEIRC Training and Consulting, Dubai)

Human Rights Diploma: (Fazaldad Human Rights Institution, Islamabad)

IN HOUSE TRAININGS:

Procurement Training: (THE GLOBAL FUND, Thailand) Feb 2012

Procurement Training: (THE GLOBAL FUND, Thailand) Nov 2010

Power User Training: (British Council, Islamabad)

Team Building Training: (British Council, Islamabad)

Dynamics (Accounting Software, British High Commission, Islamabad)

INTERNSHIP: CITIBANK Rawalpindi, Pakistan.

INTERNSHIP: Platinum Commercial Bank. Rawalpindi, Pakistan.

Community Based Technical Training Network. (CBTTN)

ASSOCIATIONS / MEMBERSHIP:

Security Industry Authority (SIA) Door Supervisor License Holder (Valid till 11 Sep, 2018 / License No. 0130 1111 9672 3298)

International Driving License (Have own car and currently driving in UK)

Member of CIPS – UK (Level IV - Diploma Member)

INTERESTS AND SKILLS:

Supply chain management

People management

Budget management

interpersonal communication

Strong negotiating skills

Multi-Tasking

Advice & Guidance

Office Administration & Management Skills

All kind of Sports

Personal Organization & Time Management

REFERENCES:

Mr. Atif Habib (Program), NAI ZINDAGI (NGO)

# 18-19 Top floor, Beverly Center, Blue Area, Islamabad

Phone # 0092 (0)51 287 4120-21 Fax : 0092 (0)51 227 5895, acw4gn@r.postjobfree.com

Mr. Andrew Gyagenda, Procurement & Supply Chain Management Specialist, UNOPS Pakistan – Local Funding Agent (LFA) for THE Global Fund

acw4gn@r.postjobfree.com, Phone # 0092 341 *******

Cathy Evans (Deputy Director, Pakistan), British Council, DEVS (Development) Section, Islamabad.

Phone # 0092 (0)51 111 424 424, acw4gn@r.postjobfree.com

Mr. Raza Kamran (Accountant), British High Commission, Diplomatic Enclave, Islamabad

Phone # 0092 (0)51-5190113 / 2012000, acw4gn@r.postjobfree.com



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