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Administrative Assistant Office/ Event Hosting and Management

Location:
United States
Posted:
October 18, 2016

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Resume:

Marakat Meas

Alexandria, VA

Email Address: acw4cd@r.postjobfree.com

Cell # 703-***-****

PROFESSIONAL SUMMARY: A challenging event management/executive /administrative assistant position with the opportunity to apply extensive administrative, office management, and organizational skills with proven background.

SKILLS

-Over 15 years of office administrative experience.

-Proficient in IMUS database, Maximo Database, dtSearch Database, Isys Search Database, Microsoft Windows Operating System Windows 7, Microsoft Office Suite 2013, Microsoft Windows XP Office Suite, Lotus 123, Knowledge Sphere, Adobe Acrobat Professional 2009, Internet Research.

-Excellent organizational and communication skills.

-Capable, accurate, and detail oriented.

-Great with problem solving.

-Ability to work well independently and as a team member.

WORK HISTORY

4Staff LLC, Washington D.C., 12/2015 – present

Receptionist/Administrative Assistant to National Organization of Black Law Enforcement Executives Organization

Assisted during the annual 5 days conference – set up stand and hand out bullion to life members, answering guests’ needs, direct guests and pass out paperwork for large meetings.

Assisted in conference related tasks such as typing and printing out award certificates for the conference; coordinate and label boxes, moving and lifting heavy objects, unpack and pack materials.

Answer phone and assist caller’s needs in-office.

Guide and answer questions relating to membership and conference information

Receive and process mail.

Update information in IMUS database, organize supply cabinet and place orders for supplies.

Researched information, filing and typing in Word and Excel documents.

Schedule and booked flights, hotel stays and transportation for guests.

Professionals in the City, Washington D.C., 11/2014 – present

Event Manager/Event Host

Host and manage dating events at various venues around the DC metro area.

Manage logistics of tables for the amount people attending the event.

Organize tables with dating sheets and pencils.

Inform and direct guests before event starts.

Give explanation about the process of the event after guests settles.

Access and input event’s description onto feedback form.

Place calls to inform guests about upcoming events.

Hillman + Glorioso, PLLC, Vienna, VA, 3/2010 – 2/2014

Administrative Assistant

Assists in administrative tasks in the forensic accounting division of the company.

Drafted correspondences.

Input data entry in dtSearch and Isys database, make searches; retrieve, transfer and update data.

Create binder books for documentation to list, label, index and summarize information of loose documents onto organized indexes.

Secure and stock classified documents in physical and electronic form.

Maintain and classify folders, files and documents in network.

Manipulate PDF documents, such as bates numbering, redacting, securing, copying, changing & saving.

Referenced materials to build and produce schedule.

Make searches and inquiries to trace and verify.

Create label and burn data to CDs, keep record of CDs and distribute when necessary.

Organize and coordinate conference room for meetings, set up drinks, condiments and greet guests.

Execute administrative duties such as typing, filing, receive faxes, scanning docs, data entry, set up packages for delivery and coordinate with receiving end.

Stock, maintain and organize office supplies and binder books.

Support front office team and directing all incoming calls, greet guests, assists coworkers, receive packages.

Prepare drinks and coffee for guests, clean and organize conference room

Coordinate with other administrative support with lifting and moving heavy objects and put together office furniture

Solve and fix miner computer and laptop problems, coordinate with IT department for technical solutions.

Lovett Silverman, Springfield, VA, 11/2006 – 1/2008

Administrative Assistant

Performed administrative functions for executive management and engineers.

Compiled proposals.

Coordinated and enter executive timesheet into MAS90 for billing.

Prepared spreadsheets and schedules as required.

Performed marketing legwork.

Managed office and purchase supplies as needed.

Coordinated office billing processing (via corporate).

Performed administrative duties as required which included typing, filing, faxing, answering phones, data entry, and directing all incoming calls.

Organized office materials, lifted heavy objects to remove and reorganize, and performed special projects as required (e.g. ACT entry).

Express Personnel, Springfield, VA, 1/2006 - 6/2006

Administrative Assistant/Real Estate Team Assistant

Handled diverse administrative duties for office team.

Included filing, scanning, typing, editing, and correspondence.

Scheduled appointments and follow up to make sure team members are accounted for on offsite electrical/security teams.

Daily kitchen clean up and maintenance.

Spherion, McLean, VA, 3/2005 - 12/2005

Administrative Assistant/Moves Coordinator

Transferred and edited information into Knowledge Sphere Database and filed paperwork.

Worked for CSC (Computer Science Corporations) as a moves coordinator by sending out move requests.

Updated monthly moves report on excel, and provided support to the Senior Space planner.

Followed up with customers, filing, and organized floor plan books,

As well as other miscellaneous duties relating to employee moves.

Sebesta Blomberg Inc., Arlington, VA, 2/2003 - 6/2004

Technical Administrative Assistant

Effectively answered telephone calls for the Business Operation Command Center (BOCC) in the Pentagon and prepared applicable work orders for customers on Maximo Database.

Dispatched electrical and mechanical operators as needed for projects within Pentagon.

Ran database inquiries daily and generated progress reports for project managers.

Performed various word processing duties such as tracking, data entry projects, and filing as required.

Assist project managers and engineers in all aspect of their projects on field and office environment.

Atlantic Management Center Inc., Falls Church, VA, 9/1999 - 3/2002

Receptionist/Administrative Assistant/Office Manager

Maintained reception and administrative duties, office management and support, handled multiline phone, greeted visitors, correspondence drafting and filing.

Planned catering for weekly meetings.

Tracked correspondence and actionable items and sent out internal office meeting notices.

Maintained and purchased office supplies as needed with vendor/contractor relations

Coordination of repairs to office equipment

Controlled access to the facilities.

Processed orders, packed items, and shipped packages.

Received mail and packages then distributed to employees.

Northern Virginia Temps, Falls Church, VA, 7/1998 - 9/1999

Administrative Assistant/Receptionist/Clerical

Administrative duties and customer service, which included receptionist work, answering phone, faxing, typing, and filing.

Successfully handled various job assignments, multitasking, lifted and handled heavy objects, transferred objects from one location to another, stocked and organized sales display for the Association of United States Army (AUSA) conference.

EDUCATION

Northern Virginia Community College, Alexandria, VA

A.S. Business Administration, Fall 2015

CERTIFICATIONS

Business Information Technology Certificate, May 2009



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