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Office Manager Grants Coordinator Administrative Assistant

Harare, Harare Province, Zimbabwe
October 18, 2016

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Marital status Single (Two children)



**** ****** ****, *** ***********, Harare. Business Tel: +263-*-****** - 4; 077*-***-***/5/6 Personal Mobile: +263-****-*** 853

Email and Skype; Skype: lshawarira

Nationality: Zimbabwean Date of


03/02/1972 Sex Female

Profile: Program Assistant

A self-driven individual with great sense and capacity of responsibility, maturity and integrity with a proven record of being a good team player willing to accommodate different tasks in a flexible way. Ability to meet deadlines, analytical, communicative and proven experience at establishing administration systems

Experience in program management and resource mobilisation and grants management EU, WFP, DFID, UN Agencies including UNFPA, UNICEF, and UNDP among others. Education and


Bachelor of Science (Honours) Degree in Sociology and Gender Development Studies with the Women’s University in Africa

Part National Diploma in Secretarial Studies (Harare Polytechnic College) National Certificate in Secretarial Studies (Harare Polytechnic College) Languages: English, Shona

Expertise: Fund and Grants Management and Office Administration Documentation and Information Dissemination

Ability to deliver to tight deadlines

Excellent writing and editing skills


Set up a sound Resource and Documentation Centre (library), databank and network for program quality. Training of staff (TOT) to ensure distribution of library materials and running of sub-libraries in the Program Units.

Organised and participated in the NGO EXPO and won the 2nd Prize within 6 months of joining the organisation

Organised and coordinated several successful regional Network Conferences and Workshops for International and local delegates

Organised successful launches for ‘Learn Without Fear and Because I am A Girl Campaigns; Ending Child Marriages Campaign

Wrote up and uploaded 5 stories with pictures to the web page on the Plan website after receiving training on Web writing at the Regional Office. Work Experience Record:


April 2003 to Date Employer Plan International

7 Lezard Avenue

Milton Park

HARARE Mobile: +263-***-***-***/5

Location Country Office, Harare,


Job Title Program Support


Description : Key result areas include:-

• Grants Managements – facilitate in funding proposal development and submission; Agreements and Memorandum of Understanding between and FAD Approval processes CO/RO NO and partners.

• File all written correspondence exchanged with the donor, including emails, noting any agreements and decisions made.

• Track all changes once approvals are obtained where necessary, documenting them in writing and filing contract versions and Funding Agreement Document Addendums.

• Manage departmental budgets for Resource Mobilisation and Programs Budget.

• Facilitate effective communication between members within the Resource Mobilisation and Programs department and with the Finance and Administration departments, Regional, National Offices and International Headquarters including external stakeholders

• Managing Donor visits from NOs and within the country

• Prepare and distribute quality RM and Programs departmental and Program Leadership Team, Country Leadership Team and Country Office Management Team minutes as required within 3 working days of the meeting.

• Perform secretarial and administrative duties for the Programs and Resource Mobilisation Departments including the Country Management Team and Country Director’s Office. (Assisting in CD’s Office until October 2015) 2

• Develop and manage data, information and records for the Country Management Team, Resource Mobilisation and Programs, i.e. Program Leadership Team.

• Handles all external business travel arrangements for Plan Zimbabwe staff i.e. to other Plan countries etc.

• Collect, process and analyze data received and consolidate reports, i.e. SAP; Annual Report, Quarterly and monthly

(Travels, Grants and Programs) Reports


March 2001 to June


Employer: National Foods (Holdings) Ltd

10 Stirling Road


HARARE TEL: 263-*-******

Location: Head Office, Harare

Job Title: Internal Auditor (Junior)

Description: Key result areas included:

Assisting the Audit Supervisor and the Group Internal Audit and Loss Control Manager in reviewing internal controls throughout the group.

Reporting any inadequacies in systems of internal control.

Examining and reviewing financial and accounting records.

Performing operational and financial audits under the supervision of the Senior Audit Clerk and the Audit Supervisor.

Carrying out special investigations.

Compiling and presenting audit reports.

Extensive travelling

Making travel bookings, Arranging for Business Meetings, Taking minutes in meetings and recording disciplinary hearing proceedings.

Acting as Personal Assistant to the Group Internal Audit and Loss Control Manager Professional Experience Record:

Date: October 2002 to

February 2003

Employer: High Post Consultancy (Pvt) Ltd

6 Van Praagh

Avenue Milton Park


Location: Harare, Zimbabwe

Job Title: Personal Assistant

Description : Key result areas included:

Typing all confidential correspondence and filing; Sending faxes, E-mail and Internet; Sending / Receiving mail Making travel bookings, organizing meetings and Maintaining MD’s diary; Supervising the Receptionist, Driver/Messenger and the Caretaker; Preparing cheques and payment vouchers; Taking minutes; Buying and issuing stationery; Responsible for Petty cash; Receipting and Banking; Invoicing Professional Experience Record:


January 1998 to

February 2001

Employer: Crusader Real Estate

P O Box CY 1590


HARARE TEL: 756732-36

Location: Harare, Zimbabwe

Job Title: Administrative Assistant

Description: Key result areas included

Receipting of Trust rentals; Making various payments to creditors (Business), Including rentals, repairs, levies, rates and Attorney fees; Disbursements of rentals (Payments of levies, rates, repairs etc); Maintaining the registers (Business Journal and Trust Journal) and Cash Book; Invoicing (Evaluations); Issuing of stationery; Banking; Rental follow – ups and Lease Agreement renewals; Making travel arrangements for all staff; Overseeing the Letting Department, 4 Letting Clerks and Receptionist




Systems Applications Products (SAP) Enterprise Resource Planning System - PS Projects and Grants Program and Projects Modules (PPM Ndugu) - A budget monitoring and planning tool for supporting field project processes

In-house training on Documentation & Resource Centre Management

(Library and information Management – In-house training) Hold a Plan Certificate in Website Writing awarded at the Plan Regional Office –South Africa Emergency Preparedness & Response Training Programme- In-House training The Sphere Project - Humanitarian Charter and Minimum Standards in Humanitarian Response Hold a certificate for International Organisation for Standardisation (ISO) ISO 9001:2008 from Standards Association of Zimbabwe (SAZ)

Plan Academy Certificate – Introduction to Child Centered Community Development UNDSS Basic Security in the field

Planting Equality Training


Personal Skills

and Competencies

Proficiency in written and spoken English and Shona. Excellent writing and editing skills; good report writing skills, experience of budget planning, communicating to institutional donors. Good Research and analytical skills. Strong team building and motivational skills. Negotiation and influencing skills; Interpersonal and diplomatic; Ability to work effectively in a multicultural environment Ability to handle confidential correspondence in a professional manner Computer Literacy – MS Applications (Packages), Statistical Applications (SPSS), SAP (Systems Applications Products) and Classic Estate and ES4 (Accounting Package), Data Capturing

(Shareholder transfers), Win Isis for Windows


Zvidzai Chidhakwa

Program Support Manager

Plan International

Zimbabwe Country Office

7 Lezard Ave

Milton Park


TEL: 791601/791602, 707903

Cell : +263-****-*** 312

email: Zvidzai.Chidhakwa@plan-

Dr Bartholomew Mupeta

Monitoring and Evaluation Manager

Plan International

Zimbabwe Country Office

7 Lezard Avenue

Milton Park


TEL: 791601/2/3/4

Cell: 077*-***-***



Mr Justin Kufakweimba

Field Manager

International Rescue Committee

3rd Floor, East wing

Telone Building

Cnr 3rd Street/1st Avenue


TEL: 020 – 9310/67310

Cell: 077*-***-***/077****-***


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