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Microsoft Office Administrative Assistant

Location:
Huntsville, Alabama, 35805, United States
Posted:
October 17, 2016

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Octavia Cooper

**** ******** **. **********, ** 35805

256-***-****

acw3ny@r.postjobfree.com

Work Experience

PART-TIME ADMINISTRATIVE ASSISTANT

SEPTEMBER 2015 - PRESENT ARCHARITHMS, INC

HUNTSVILLE, AL

Receive and screen telephone calls and visitors

Schedule appointments

Coordinate meetings

Manage business contact information

Prepare reports and forms

Create and modify documents using Microsoft Office

Enter and manage data of internal A2i systems

Coordinate and maintain records for staff

Research, price, and purchase office supplies

Photocopy, fax, scan, file and shred documents accurately

PART-TIME OFFICE CLERK FOR ADMISSIONS AND FINANCIAL AID

MAY 2013 - JANUARY 2016 CALHOUN COMMUNITY COLLEGE

TANNER, AL

Greet visitors and respond to their needs appropriately

Receive and date stamp incoming Financial Aid and Admissions documents

Load information into Banner or other software

Assist students with Admissions and Financial Aid forms and applications

Scan and index documents using Banner Document Management System (BDMS)

Assist students with their MyCalhoun account to complete and/or view Financial Aid requirements or Admissions requirements.

Perform all duties with professionalism

ADMINISTRATIVE ASSISTANT TO THE PRESIDENT AND VICE-PRESIDENT

NOVEMBER 2012- MAY 2013 CALHOUN COMMUNITY COLLEGE

TANNER, AL

Greeted and monitored visitors coming and going through the President’s Suite

Directed visitors to appropriate locations and/or persons

Photocopied and collated documents

Faxed, scanned, filed and shredded documents accurately

Scheduled conference rooms for Faculty and Staff

PART-TIME SECRETARY IN THE OFFICE OF THE VICE PRESIDENT

JANUARY 2012 - NOVEMBER 2012 CALHOUN COMMUNITY COLLEGE

TANNER, AL

Answered telephone calls, maintained files, greeted and assisted students, faculty and staff with general questions

Received and distributed incoming mail

Verified faculty transcripts and credentials

Documented faculty and staff requested leave hours into an Excel spreadsheet

Confirmed travel reimbursement forms for accuracy prior to the approval of the Vice President

Assembled credential portfolios for college graduates

ONLINE OFFICE ASSISTANT

MARCH 2008 – FEBRUARY 2011 CHILDREN’S DEVELOPMENTAL CENTER

COLDWATER, MS

Assisted with payroll using ProCare System Software

Monitored daily check-in and out of children and staff

Sent reminders to parents and staff about upcoming events

Sent reminders to parents about nonpayment, late payments and updating immunizations

OFFICE ASSISTANT

JULY 1998 – MARCH 2008 CHILDREN’S DEVELOPMENTAL CENTER

COLDWATER, MS

Collected and posted payments

Filed paperwork

Set appointments

Input new families and staff into the system

Typed and mailed letters to parents

Properly disposed of important documents

Worked in classrooms as needed

Education

CALHOUN COMMUNITY COLLEGE- Decatur, AL – AAS Child Development, 2016

CALHOUN COMMUNITY COLLEGE- Decatur, AL – STC Child Development, 2015

CALHOUN COMMUNITY COLLEGE- Decatur, AL- AS General Studies, 2014

Technical Skills Summary

Type 43 WPM

Microsoft Office (Word, Excel, Power Point)

Datatel

SunGard Banner

ProCare System Software

Banner Document Management System (BDMS)

ISO 9001



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