Microsoft Office Administrative Assistant
Resume:
Octavia Cooper
**** ******** **. **********, ** 35805
*********@*****.***
Work Experience
PART-TIME ADMINISTRATIVE ASSISTANT
SEPTEMBER 2015 - PRESENT ARCHARITHMS, INC
HUNTSVILLE, AL
Receive and screen telephone calls and visitors
Schedule appointments
Coordinate meetings
Manage business contact information
Prepare reports and forms
Create and modify documents using Microsoft Office
Enter and manage data of internal A2i systems
Coordinate and maintain records for staff
Research, price, and purchase office supplies
Photocopy, fax, scan, file and shred documents accurately
PART-TIME OFFICE CLERK FOR ADMISSIONS AND FINANCIAL AID
MAY 2013 - JANUARY 2016 CALHOUN COMMUNITY COLLEGE
TANNER, AL
Greet visitors and respond to their needs appropriately
Receive and date stamp incoming Financial Aid and Admissions documents
Load information into Banner or other software
Assist students with Admissions and Financial Aid forms and applications
Scan and index documents using Banner Document Management System (BDMS)
Assist students with their MyCalhoun account to complete and/or view Financial Aid requirements or Admissions requirements.
Perform all duties with professionalism
ADMINISTRATIVE ASSISTANT TO THE PRESIDENT AND VICE-PRESIDENT
NOVEMBER 2012- MAY 2013 CALHOUN COMMUNITY COLLEGE
TANNER, AL
Greeted and monitored visitors coming and going through the President’s Suite
Directed visitors to appropriate locations and/or persons
Photocopied and collated documents
Faxed, scanned, filed and shredded documents accurately
Scheduled conference rooms for Faculty and Staff
PART-TIME SECRETARY IN THE OFFICE OF THE VICE PRESIDENT
JANUARY 2012 - NOVEMBER 2012 CALHOUN COMMUNITY COLLEGE
TANNER, AL
Answered telephone calls, maintained files, greeted and assisted students, faculty and staff with general questions
Received and distributed incoming mail
Verified faculty transcripts and credentials
Documented faculty and staff requested leave hours into an Excel spreadsheet
Confirmed travel reimbursement forms for accuracy prior to the approval of the Vice President
Assembled credential portfolios for college graduates
ONLINE OFFICE ASSISTANT
MARCH 2008 – FEBRUARY 2011 CHILDREN’S DEVELOPMENTAL CENTER
COLDWATER, MS
Assisted with payroll using ProCare System Software
Monitored daily check-in and out of children and staff
Sent reminders to parents and staff about upcoming events
Sent reminders to parents about nonpayment, late payments and updating immunizations
OFFICE ASSISTANT
JULY 1998 – MARCH 2008 CHILDREN’S DEVELOPMENTAL CENTER
COLDWATER, MS
Collected and posted payments
Filed paperwork
Set appointments
Input new families and staff into the system
Typed and mailed letters to parents
Properly disposed of important documents
Worked in classrooms as needed
Education
CALHOUN COMMUNITY COLLEGE- Decatur, AL – AAS Child Development, 2016
CALHOUN COMMUNITY COLLEGE- Decatur, AL – STC Child Development, 2015
CALHOUN COMMUNITY COLLEGE- Decatur, AL- AS General Studies, 2014
Technical Skills Summary
Type 43 WPM
Microsoft Office (Word, Excel, Power Point)
Datatel
SunGard Banner
ProCare System Software
Banner Document Management System (BDMS)
ISO 9001
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