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Administrative Assistant / Accounts payable

East Brunswick, New Jersey, United States
October 18, 2016

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Mayda L. Soto

*** ********* ******

East Brunswick, NJ 08816


Objective: A dependable, self-motivated individual with many years of Customer Service and Clerical experience; with the ability to manage time productively, handle multiple projects simultaneously, and able to work well independently and as part of a team.

Work Experience:

Packaging Specialties Inc. Kenilworth, NJ January 2007- Present

Accounts Payable/Receivable Clerk

Execute billing with QuickBooks application daily

Communicate frequently with clients and vendors to provide or retrieve status reports

Create all company Purchases orders and Sales Orders

Monitor and track shipment arrivals for customer inquiry

Track client invoices and monitors client payments

Monitor customer accounts for past due invoices

Keep track of company credit accounts

Compare current revenue with payment due

Enter customer payments into system daily

Track all money received and prepare deposits

Develop reports to detail aging and past due accounts for owner

Total weekly past due invoices and report to management

Analyze accounts to discover discrepancies and resolve variances promptly

Work with Customers for repayment planning on delinquent accounts

Update computer system with receivables daily

Storm Master Gutters, Jamesburg, NJ Company Relocated December 2005 - September 2006 Administrative Assistant

Data Entry, Billing and invoicing, accounts receivable, cash deposits, answer phones, help with payroll, work orders, faxing, copying, order supplies, and customer service.

C.F Davis Inc. Jamesburg, NJ Resigned for Better Opportunity December 2002 – September 2004

Administrative Assistant

Responsibilities included front desk support, invoicing, database input, billing, answering phones, sorting mail, faxing, copying, filing, dispatching of trucks, and customer service.

Sunshine/Keebler Sayreville, NJ Plant Shutdown July 1981- May 1999

Shipping/Receiving Clerk

Responsibilities included picking orders, trouble shoot and locate lost shipments Inventory control, load and unload trucks, operate forklift, UPS orders. Also coordinate and execute shipment of supplies within US & Overseas.


New Brunswick High School, New Brunswick, NJ

Tek Solv Computerized Training School, Eatontown, NJ

Medical Coding and Billing Specialist Certificate

Languages: Read/Write fluently in English and Spanish

Software Applications:

Windows 10 Microsoft Word & Excel QuickBooks Outlook

Billing w/SBT Vision Point MS Office XP Internet Explorer Type 60 wpm

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