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Executive Assistant Administrative

Altadena, California, United States
October 17, 2016

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Resourceful Executive Administrative professional; serving as an effective gatekeeper, while overseeing daily executive operations. An excellent multi-tasker, adept at coordinating domestic and international travel, organizing large scale meetings, events and annual company retreats. Proven ability to work well both collaboratively and autonomously. Exceptional interpersonal and communication skills; handling confidential matters and documentation with diplomacy and discretion.


CHARLES DUNN REAL ESTATE SERVICES, Inc. Los Angeles, CA 08/2014-Present

Executive Assistant

Provide administrative support services to the President of the Property Management Division and Vice President of Operations; answering and screening calls, preparing correspondence/memos/lease agreements; maintain files of tenant and vendor insurance; while supervising Front-Desk staff and operations

Gatekeeper and first point of contact for both the President and Vice President of Operations

Manage complex business and personal calendar via Outlook for each executive

Arrange international and domestic travel (air and ground transportation), lodging accommodations

Prepare monthly board member, senior property management, and conference call meeting materials

Process invoices, expense reports, and bill coding for Los Angeles and San Francisco offices

Plan and coordinate annual company retreats, tournaments, and parties from inception to completion

Responsible for training new hires and interns on Front –Desk operations; phone procedures; basic MS Office Suite (Outlook, Word, Excel)

JAYLAHN, LLC/MO, Inc. Pasadena, CA 04/2012-07/2013

Office Manager/Executive/Personal Assistant

Managed office operations for Jaylahn, LLC, and Mo, Inc.; negotiated favorable terms, and contracts with vendors resulting in a $2400 quarterly savings. Assisted the Owner, CFO and Vice-President; additional duties followed:

Answered and screened calls; sorted and distributed mail

Arranged and coordinated domestic air and ground travel; lodging accommodations

Scheduled daily meetings, calls utilizing Outlook; oversaw planning of office and off-site events,

Project management, supervised all aspects of tenant improvement project

Created manuals, employee handbook, PowerPoint presentations; composed internal and external correspondence; maintained organization and filing system

Managed procurement processes, budget, facilities maintenance of LEED building, and all printing and telecommunication equipment

Lily & Co., LLC Studio City, CA 11/2009-12/2011

Executive Assistant

Provided administrative support to boutique owner; answered calls, maintained calendar, coordinated appointments and meetings

Implemented foundational administrative and organizational structures and processes for greater efficiency and work flow production; on-line payment systems

Developed Excel and PowerPoint market research presentations utilized to assist owner in enhancement of product

Attended frequent product and marketing seminars to assist in expansion of company product and clientele

Saban Capital Group, Inc. Los Angeles, CA 10/2005-10/2007

Administrative Assistant

Promoted to an Administrative Assistant for the Managing Director and two analysts, instantly adapted to the back office protocol and utilization of technological equipment

Quickly learned organization processes, policies, front and back office procedures with minimal supervision

Trained new hires and temporary office staff on reception and operation systems, freeing Human Resource Manager to focus on other daily operations

Scheduled appointments; coordinated domestic/international travel for a complex calendar.

Prepared and tracked expense reports, providing timely reimbursements

Developed filing and organizational system that enhanced time management development for administrative assistant team


Answered and screened calls; kindly greeted clients, guests and staff

Coordinated/scheduled utilization of conference rooms; arranged food accommodations for breakfast and lunch meetings

Assisted Executive Assistant of Saban Family Foundation with correspondence


Proficient user of MS Office Suite (Word, Excel, PowerPoint, Outlook) Goldmine Apropos Mas200 YARDI AVID PC, MAC and Social Media (Twitter, FACEBOOK) Google (Docs, Calendar); demonstrated ability and desire to quickly learn new applications and programs



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