DEIRDRE JONES
Piscataway, NJ 08854
Mobile: 732-***-****
E-mail: acw1s4@r.postjobfree.com
Objective:
Obtain a position with a market leader that utilizes my administrative, finance, computer, management and organizational skills.
Professional Summary:
Experienced administrator/innovator leading direct reports as well as cross-functional teams, determining and documenting processing requirements. Proven ability to manage account relationships and medium- to large-scale projects. Confident presenting pertinent information to senior management, representing senior management in discussions, and meeting with clients and vendors.
Skills:
Word, advanced Excel skills, Ariba, Xign, Oracle, Clarity, MP2, GSMLS, QuickBooks, Middlesex County MLS and Comparable Market Analysis.
Experience:
Plainfield Municipal Utilities Authority 2012- Present
Plainfield, NJ
Executive Assistant
● Right hand to the Executive Director of Daniel Williamson, Esq., implementing office policies and procedures, as well as and tracking schedules for 3 other Executives;
● Attend all Board Meetings with The Mayor, Commissioners and other Assembly and Councilmen of the Town of Plainfield; Attend Committee Meetings and record the minutes
● Coordinate and schedule all in-house training sessions and the necessary handout materials
● Plan and organize all Board Meetings and other conference functions, including the catering;
● Scheduled and coordinate the monthly receipt of information for the Board Packets and the dispatching of the Board packets to the PMUA Commissioners; orchestrate all in-house training sessions and the necessary handout materials;
● Designed pivot tables in Excel to more effectively monitor the Overtime Management in all departments;
● Restructured the Filing System at Headquarters; and
● In constant and direct contact with all Commissioners and Chairman of the Board of Commissioners.
MetLife 2009–2012
Somerset, NJ
Expense Manager - Investments IT Group
● Forecast annual expenses for the Investment IT Group and accrue cost from projects using advanced Excel skills and macros;
● Coordinate monthly meetings with 15 Project Managers to provide actual cost, using Excel and Clarity;
● Compare all Statement of Work to Company guidelines and request vendors to implement changes when required; Ensure all invoicing is based on T & M or fixed fee basis in relation to statement of work;
● Enter and process all invoices, software requests, Contracted Services and ASP Hosting requests in Ariba and tracked in Excel and Oracle; and assisted project managers in Clarity;
● Verified time worked for more than 150 consultants from Onshore and Offshore resources, monthly;
● Track cost for projects in Oracle, Provided trends to Project Managers and VPs based pivot tables I designed
● Approve all invoicing for Investment IT Group in Xign;
● Enter and process all PO requests for onshore and offshore vendors in Ariba;
● Lead trainer for offshore team on purchase order request entries and procedures listed above;
● Develop statement of process for 4 types of invoices, 6 types of purchase order requests, software requests, Contracted Services and ASP Hosting;
● Track all consultants employed within the Investment IT Department in Excel; provide monthly pivots to VPs and the CIO monthly;
● Work closely with Chief Investment Officer, 5 Vice Presidents, 5 Assistant Vice Presidents and 15 Project
Managers within the Investment IT Group;
● Provide monthly and ad hoc reports to Chief Investment Officer and Vice Presidents as required; and
● Instrumental in the successful completion of 8 high profile projects.
Keller Williams 2003 – 2009
Metuchen, NJ
Sales Agent, Real Estate/Property Management
● Listed and sold real property throughout New Jersey
● In-take of documentation for Loan processing for Mortgage companies and brokers;
● Managed 1 commercial building and 2 multifamily buildings – total of 26 units;
● Coordinated all maintenance work; Negotiated maintenance contracts;
● Collected and accounted for rents and maintained high occupancy using an Excel spreadsheet;
● In charge of all advertising and marketing (Harmon Homes and Land & Estates);
● Published on cover of Homes & Estates and Source magazines;
● Updated Landlord on property inspections performed;
● Liaison between Landlord and Tenant;
● Handled all late notices and evictions;
● Performed monthly rent reconciliations provided to building owners, using Excel and QuickBooks;
● Consistently provided quality customer service and maintained strong customer relations.
Buckman Architectural Group 1999 – 2003
Kenilworth, NJ
Office Manager
● Coordinated, prepared and reviewed proposals with project manager; dealt directly with vendors;
● In charge of Payroll, Accounts Payable and Accounts Receivable, Excel and QuickBooks;
● Provided support for projects from development through construction;
● Planned and organized all meetings;
● Scheduled delivery of supplies;
● Prepared client invoices based on contractual agreements and/or proposals;
● Performed monthly bank reconciliations with QuickBooks; and
● Solely responsible for billing an average of $90,000.00 monthly with QuickBooks.
TAD Leafstone / American Ref-Fuel 1997 – 1999
Newark, NJ
Office Manager
● Extensive input and editing in Excel, Word and MP2 database;
● Coordinated individual and group travel arrangements and maintained expense reports;
● Instrumental in accurately recording vendor hours and reconciled vendor accounts;
● Organized various meetings, quarterly luncheons and dinners;
● Ordered office equipment, handled payment records, leases and repairs; and
● Created and executed a comprehensive filing system for Maintenance, Planning and Engineering Departments.
Education:
Jersey City State College
Business Administration – 1988
Key Accomplishments
Restructured the Resolution filing system
Handled the job responsibilities of Record Retention Manager for 3 months and the responsibilities of a full time administrative secretary for 4 months, all the while maintaining my Executive Assistant duties
Within my first 3 months with MetLife, I saved the Production Management Group $25,000
Vendor calculation of days worked was off, the revision request of the SOW saved Application Development group $495,204 between 2 projects
Pushed a $35 million dollar PO through the Ariba approval system in 4 days
Instrumental in setting up the Early Engagement process for the Vendor Management & Sourcing group
Certifications
● Clarity Project Manager
● Licensed Real Estate Agent
● Closing Agent
● Notary Public, State of New Jersey
Volunteering:
● Rutgers University football and basketball games - work concession stand
● Provide transportation for teenage counselors at Camp Best, Piscataway, NJ
References available upon request