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Office Manager, Project management, Executive Assistant

Piscataway Township, New Jersey, 08854, United States
October 14, 2016

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*** ***** *** *****

Piscataway, NJ 08854

Mobile: 732-***-****



Obtain a position with a market leader that utilizes my administrative, finance, computer, management and organizational skills.

Professional Summary:

Experienced administrator/innovator leading direct reports as well as cross-functional teams, determining and documenting processing requirements. Proven ability to manage account relationships and medium- to large-scale projects. Confident presenting pertinent information to senior management, representing senior management in discussions, and meeting with clients and vendors.


Word, advanced Excel skills, Ariba, Xign, Oracle, Clarity, MP2, GSMLS, QuickBooks, Middlesex County MLS and Comparable Market Analysis.


Plainfield Municipal Utilities Authority 2012- Present

Plainfield, NJ

Executive Assistant

● Right hand to the Executive Director of Daniel Williamson, Esq., implementing office policies and procedures, as well as and tracking schedules for 3 other Executives;

● Attend all Board Meetings with The Mayor, Commissioners and other Assembly and Councilmen of the Town of Plainfield; Attend Committee Meetings and record the minutes

● Coordinate and schedule all in-house training sessions and the necessary handout materials

● Plan and organize all Board Meetings and other conference functions, including the catering;

● Scheduled and coordinate the monthly receipt of information for the Board Packets and the dispatching of the Board packets to the PMUA Commissioners; orchestrate all in-house training sessions and the necessary handout materials;

● Designed pivot tables in Excel to more effectively monitor the Overtime Management in all departments;

● Restructured the Filing System at Headquarters; and

● In constant and direct contact with all Commissioners and Chairman of the Board of Commissioners.

MetLife 2009–2012

Somerset, NJ

Expense Manager - Investments IT Group

● Forecast annual expenses for the Investment IT Group and accrue cost from projects using advanced Excel skills and macros;

● Coordinate monthly meetings with 15 Project Managers to provide actual cost, using Excel and Clarity;

● Compare all Statement of Work to Company guidelines and request vendors to implement changes when required; Ensure all invoicing is based on T & M or fixed fee basis in relation to statement of work;

● Enter and process all invoices, software requests, Contracted Services and ASP Hosting requests in Ariba and tracked in Excel and Oracle; and assisted project managers in Clarity;

● Verified time worked for more than 150 consultants from Onshore and Offshore resources, monthly;

● Track cost for projects in Oracle, Provided trends to Project Managers and VPs based pivot tables I designed

● Approve all invoicing for Investment IT Group in Xign;

● Enter and process all PO requests for onshore and offshore vendors in Ariba;

● Lead trainer for offshore team on purchase order request entries and procedures listed above;

● Develop statement of process for 4 types of invoices, 6 types of purchase order requests, software requests, Contracted Services and ASP Hosting;

● Track all consultants employed within the Investment IT Department in Excel; provide monthly pivots to VPs and the CIO monthly;

● Work closely with Chief Investment Officer, 5 Vice Presidents, 5 Assistant Vice Presidents and 15 Project

Managers within the Investment IT Group;

● Provide monthly and ad hoc reports to Chief Investment Officer and Vice Presidents as required; and

● Instrumental in the successful completion of 8 high profile projects.

Keller Williams 2003 – 2009

Metuchen, NJ

Sales Agent, Real Estate/Property Management

● Listed and sold real property throughout New Jersey

● In-take of documentation for Loan processing for Mortgage companies and brokers;

● Managed 1 commercial building and 2 multifamily buildings – total of 26 units;

● Coordinated all maintenance work; Negotiated maintenance contracts;

● Collected and accounted for rents and maintained high occupancy using an Excel spreadsheet;

● In charge of all advertising and marketing (Harmon Homes and Land & Estates);

● Published on cover of Homes & Estates and Source magazines;

● Updated Landlord on property inspections performed;

● Liaison between Landlord and Tenant;

● Handled all late notices and evictions;

● Performed monthly rent reconciliations provided to building owners, using Excel and QuickBooks;

● Consistently provided quality customer service and maintained strong customer relations.

Buckman Architectural Group 1999 – 2003

Kenilworth, NJ

Office Manager

● Coordinated, prepared and reviewed proposals with project manager; dealt directly with vendors;

● In charge of Payroll, Accounts Payable and Accounts Receivable, Excel and QuickBooks;

● Provided support for projects from development through construction;

● Planned and organized all meetings;

● Scheduled delivery of supplies;

● Prepared client invoices based on contractual agreements and/or proposals;

● Performed monthly bank reconciliations with QuickBooks; and

● Solely responsible for billing an average of $90,000.00 monthly with QuickBooks.

TAD Leafstone / American Ref-Fuel 1997 – 1999

Newark, NJ

Office Manager

● Extensive input and editing in Excel, Word and MP2 database;

● Coordinated individual and group travel arrangements and maintained expense reports;

● Instrumental in accurately recording vendor hours and reconciled vendor accounts;

● Organized various meetings, quarterly luncheons and dinners;

● Ordered office equipment, handled payment records, leases and repairs; and

● Created and executed a comprehensive filing system for Maintenance, Planning and Engineering Departments.


Jersey City State College

Business Administration – 1988

Key Accomplishments

Restructured the Resolution filing system

Handled the job responsibilities of Record Retention Manager for 3 months and the responsibilities of a full time administrative secretary for 4 months, all the while maintaining my Executive Assistant duties

Within my first 3 months with MetLife, I saved the Production Management Group $25,000

Vendor calculation of days worked was off, the revision request of the SOW saved Application Development group $495,204 between 2 projects

Pushed a $35 million dollar PO through the Ariba approval system in 4 days

Instrumental in setting up the Early Engagement process for the Vendor Management & Sourcing group


● Clarity Project Manager

● Licensed Real Estate Agent

● Closing Agent

● Notary Public, State of New Jersey


● Rutgers University football and basketball games - work concession stand

● Provide transportation for teenage counselors at Camp Best, Piscataway, NJ

References available upon request

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