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Assistant Data Entry

West Bronx, New York, 10456, United States
October 13, 2016

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*** **** ***** ****** *****, NY ***56

Telephone: 917-***-**** E-mail:


With over 10 years of administrative experience. Looking for position within the educational field which I will be able to utilize my skills and be able to advance within.


10+ years’ experience in program coordination

Bilingual English/Spanish; proficient in writing and speaking

Highly skilled in developing reports in various database

Experienced with many computer applications including: Advanced MS Office Suite 2009-2013, MS Visio 2010, Allscipts, E-Paces, Online Patient Records, Mainframe, ALTRACS LTC Web, PeopleSoft, Climate, HRA NYCWAY, STARS, PeopleSoft Financials, and PeopleSoft HR/Payroll

Accurately type 55-60 WPM

Creative problem solver with excellent interpersonal and client relation skills

Work well under deadline pressure and as a team member


06/13 – Present MJHS – Hospice and Palliative Care New York NY

Business Initiatives Program Coordinator

Support the Business Development and Intake department teams which is integrated by the AVP and 35 additional staff

Support as needed the Assistant Vice President of Clinical Services with various administrative tasks.

Coordinate meetings, tours and marketing events with various accounts which may include hospitals and/or Nursing Homes

Manage calendars for the Assistant Vice President of Business Development and the Regional Account Manager.

Responsible for coordinating and overseeing the activities for Business Development and Intake team.

Collect data to prepare/distribute project related reports (both ad hoc & for Analytical purpose), summaries, presentations, and documentation

Design/format reports, spreadsheets, graphs, charts, PowerPoint presentations etc. as required.

Participate in special projects and perform & oversee other duties and administrative activities, as required.

04/12 – 05/13 Visiting Nurse Service of New York Bronx, N.Y.

Intake Coordinator

Responsible for the day to day coordination of visits for 3 intake’s Registered Nurses.

Maintained and updated referral database based on incoming referrals.

Determined Medicaid eligibility of prospective patients.

Submitted referrals and monitor patient’s pre-enrollment and/or enrollment process to CHOICE MLTC.

Coordinated and monitored Joint Visits between LTHHCP Nurse and CHOICE Enrollment Liaison for pre-enrollment eligibility to CHOICE MLTC.

Assigned patients to nurses through Patient Scheduling application or mainframe database.

Performed general office duties (filing, faxing, copying, etc.). Answered telephone, responded to general inquiries, took detailed messages and relayed information to business, social work or clinical staff.


03/06 – 04/12 Visiting Nurse Service of New York New York, N.Y.

Department Coordinator

Responsible for coordinating and overseeing the office activities of assigned department.

Supervised 3 Administrative Assistants in the Program.

Assisted the Program Director and Associate Director in the coordination and management of administrative matters, goals and objectives of the CCM program. Responsible for Managing Program Director’s calendar

Coordinated daily department activities to ensure smooth operation and administration and inform management of commitments.

Collected data to prepare/distribute project related reports (both regular & ad hoc), summaries, presentations, and documentation.

Prepared/maintained various department databases (e.g., program data, client billing, visit data, etc…).

Designed/formatted reports, spreadsheets, graphs, charts, etc. as required.

Prepared timelines/project plans for management review and keeps staff informed of due dates/deliverables to ensure timely completion.

Coordinated and managed logistics for department meetings, orientation, and trainings.

Monitored department expenditures to ensure adherence to budget, advising management of any problems. Prepared/submitted check requests, purchase requisitions as needed.

Monitored inventory and order departmental supplies. Responsible for following-up, Procurement, and negotiations with vendor to ensure supplies are received in a timely manner.

Participated in special projects and perform & oversee other duties and administrative activities, as required.

10/04 – 3/06 Visiting Nurse Service of New York New York, N.Y.

Program Assistant

Assisted Program Coordinator and Assistant Director with team meeting preparations and day-to-day periodical reports.

Supervised & relieved Receptionist and assigned duties as needed.

Responsible for weekly reports for site vocational groups activities.

Assisted Department Coordinator with coordination and preparation of meetings and events for the program.

Worked with Department Coordinator and inside/outside vendors with any situations related to the facility.

Provided training to staff on program’s database and Microsoft Excel.

Responsible for data entry of all vocational workers’ activities in CLIMATE database. Created and update charts for clients

Relieved receptionist as needed. Greet, escort and assist clients, vendors, and guests with their needs.

11/02 – 10/04 Visiting Nurse Service of New York New York, N.Y.

Administrative Assistant II

Assisted Program Coordinator with preparation for meetings.

Replenished copies of forms used by staff. Created flyers and forms as needed.

Printed NYCWAY for staff on a weekly basis. Responsible for minutes at team meeting.

Monitored timecards and listing of employees’ expenses on a biweekly basis.

Print reports for staff from CLIMATE database on a daily basis. Responsible for weekly group report.

Responsible for data entry of all vocational workers’ activities in CLIMATE database. Created and updated charts for clients.


SUNY Empire State College Major: Human Services – Psychology Expected Graduation: June 2017


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