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Budget Analyst

Washington, District of Columbia, 20003, United States
October 14, 2016

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Thomas J. Adrian

*** * ****** **

Washington, DC 20002 cell 412-***-****

• Senior Budget Analyst •

A proven Senior Budget Analyst offering comprehensive experience managing a Government agency’s working capital, as in the U.S. Department of NOAA, coupled with a demonstrated track record in fund accounting and analysis of grants, operating/capital Congressional budgets, and supporting Planning, Programming, Budget and Execution (PPBE) process for Stimulus/Recovery funded programs, thereby achieving an entity’s goals and objectives in the public sector.

Core competencies include:

Accounting Management


Financial Analysis


PBBE & OMB circulars

Project Based Budgeting

MOU Agreements

Fund/Cost Accounting

Technology Integration

Regulatory Compliance

Efficiency Improvements

Variance Reporting

Career Experience

Economic Development of Allegheny County, Pittsburgh, Pittsburgh, PA, 06/06/2011 – Current

Senior Budget Analyst of State & Federal Program Development Grants – Presently Consulting

Overseen execution and monitored FY2011-2014 Operating and Federal Grant Budgets. Conducted detailed accounting analysis and assessments of complex financial data to support execution within the existing Agency’s program cost centers/divisions and developed fiscal recommendations in conjunction with the management staff. Prepare cash flow projections and daily flash reports. Analyze and made recommendations for improved cash flow through effective management of working capital. Supported the Finance Department in preparing Federal Audit schedules. Created and maintained all ad hoc analyses as requested by Department Directors, Senior Staff, and Board of Directors.

Key Achievements:

Served as lead focal point in all Federal audits, as well as, Budget submissions to the Office of Management & Budget via HUD (Housing Urban Development).

City of Pittsburgh Office of Budget & Planning, Pittsburgh, Pittsburgh, PA, 02/01/2010 – 05/20/2011

Lead Budget Analyst

Budget Monitoring of the Federal Community Development Block Grant (CDBG). Produce Budgets regarding such expenditures approved by Legislation. Review Federal eligibility of such financial Grant Obligations and prepare the necessary reimbursement draws of funds in the Housing Urban Development (HUD) financial system. Review and Approve invoices and put together necessary documentation to the Controller’s Office. Ensure fiscal compliance of executed Contracts funded by CDBG. Produce Monthly Financial Closings of the Accounting Books. Being on the point for outside Auditors. Prepare reports as needed for Fiscal Officer & Assistant Director of Planning.

Key Achievements:

Served as key member in implementing new financial policies and procedures assuring that the integrity of the Board Approved FY2010-2011 Planning Commission Budget was adhered to.

Department of Commerce-NOAA Habitat, U.S. Government, Silver Spring, MD, 01/05/2009 – 12/18/2009

Lead Budget Analyst - IMSG Contractor

Provided the following support in these main areas: 1) Managed and monitored with assistance a 6 billion dollar National Operating Budget from Headquarters for the Department of Commerce, 2) Prepared annual FY2010 Budgets to be submitted to Congress, 3) Created Spending Plans for Labor Allocations necessary for the submission of the President’s Budget to the Office of Management & Budget (OMB), 4) Assisted Regional Site Supervisors which maintained the integrity of their Budgets, 5) Produced weekly Variance Reports for the Director of NOAA at Budget meetings, 6) Worked with various State Governments on the financing from NOAA for particular projects.

Key Achievements:

Responsible for creating and maintaining all Regional Budgets at specific sites throughout the United States.

Responsible for balancing budget at year end of FY2009 through altering Labor Projections.

Implemented spend plans for isolated costs of Recovery/Stimulus funds enacted by the President of the United States & Congress for a 2 year period.,

University of Pittsburgh Medical Center (UPMC) Contracts & Compliance, Pittsburgh, PA, 12/18/2006 – 12/19/2008

Financial Analyst II of Education and Research Grants

Manage and deliver reports supporting financial grant management functions including development of monthly/quarterly financial statements, departmental budgets, and business plans. Oversee general accounting functions, including AR/AP, account reconciliation, and cash management. Prepare or assist in preparing presentations and models on contract segment financial status and issues. Administer all financial management systems, evaluating and integrating new applications. Prepare medical grant research utilization budgets for specific contracts, building medical reserves, and coordinate the integration of analytical reports with Finance/IT. Present financial forecasts and reports for the Board of Directors and CFO to improve business processes and strategic pursuits regarding global development initiatives. Assist with quarterly and annual audit requests; and perform other analyses and special projects as requested by the company’s management team.

Key Achievements:

Served as a critical member of producing financial models identifying opportunities and risk updates to executive management surrounding UPMC’s Global Development Program in London.

Driving force for the implementation of technology using PeopleSoft Financial software that improved tracking of all departmental expenditures in using an e-Voucher/Commerce system that reduced operating expenses 30%.

Recommended budget adjustments, and other cost improvement measures leading to an increase of medical reserves by 20%.

Served as key leader in developing contract pricing increasing annual revenue growth by 15%.

Researched and prepared the underwriting for state and federal grant applications necessary to fund medical research initiatives in FY2008.

Providing the financial management and budgeting of such post-awarded grants in FY2007.

Integrated with the Finance team to implement SOX testing to improve the FY2007 financial audit which built inventory controls ensuring compliance with Sarbanes-Oxley as applicable.

Allegheny County Housing Authority, Pittsburgh, PA, 8/1/2005 – 11/24/2006

Senior Budget Analyst

Managed operating/grant budgets to ensure regulatory compliance and operational efficiency. Developed internal departmental reports coordinating and providing budgetary assistance in accordance with the rules and federal regulations of Housing Urban Development (HUD) Washington D.C. Gathered information, analyzed, and prepared monthly obligation and expense reports regarding capital expenses to provide management with a decision making tool. Acted as a liaison between the finance department

and senior management preparing budget reporting packages for the board of directors. Coordinated personnel to ensure financial integrity through correct accounting codes used to requisition capital funds.

Key Achievements:

Produced and presented FY 2006 Operating/Capital Budgets of the agency to Housing Urban Development (HUD) of Washington D.C.

Provided timely ad hoc analysis and financial reporting through PowerPoint presentations and agency wide training focusing on spending trends that needed to be adjusted for cost effectiveness.

Implemented the development of new business policies and procedures that ensured fiscal operations were compliant to Federal OMB circulars.

Being on point with the Finance team in presenting the final FY2006 Capital Budget to auditors and officials from the Inspector General’s Office of Washington D.C.

Achieved a FY2006 clean audit with no financial findings in the fiscal management of Capital funds by the auditing department of the State of Pennsylvania.

Providing cost analysis/invoice tracking mechanisms of materials and services procured through the development of a specific chart of accounts for Capital expenses that would reflect on the general ledger.

City of Pittsburgh Housing Authority, Pittsburgh, PA, 7/3/2000 – 7/29/2005

Budget Analyst II

Perform routine accounting tasks (A/R, A/P, journal entries, reconciliations) and more complex tasks including financial reports and operating budgets. Timely preparation, distribution, and integrity of grant budget reports for the department of maintenance/development. Provided monthly financial forecasts that tracked all federal grant projects/change orders through the use of specific account coding which allocated expenses to the proper departmental budgets in the Authority. Reviewed and approved each and every financial requisition obligating the agency for payment. Served as a liaison between the finance department and the local HUD office for payment approval regarding multiple Change Orders. Ensured funding for all phases of construction and development contracts. Built and lead teams in carrying out new invoice procedures with internal departments.

Key Achievements:

Awarded as employee of the year for 2003 in recognition of outstanding performance for 3 straight years of no budget audit findings and building the Authority’s financial reserves to 40 million.

Saved more than $40,000 in annual expenses through identification of inaccurate and unnecessary vendor payments.

Developed and monitored FY 2001-2005 Operating and Capital budgets well over 100 million dollars in federal revenue for the Authority.

Implemented FY2003 revised policies and procedures in the agency that ensured internal fiscal compliance surrounding the financial obligation of Change Orders

Submitted the 5 year Capital Plan to HUD Washington, D.C.


Management and Administration

Excellent written, oral, and interpersonal communication skills

Proficient with Microsoft Office Outlook, Excel (Macros, Pivot Tables, VLookups), Access, Lotus, Crystal Reports, PowerPoint, SAP, and PeopleSoft Oracle programs. Working knowledge of Federal & Grant accounting programs (i.e. MARS systems) and SharePoint as well.


Bachelor of Arts, Public Administration – Deans List (1998)

University of Pittsburgh-Pittsburgh, PA

*References, Phone Contacts, and Addresses Furnished Upon Request

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