Manager Executive Assistant

Christine Harteau-Saenz

**********@*****.***

QUALIFICATIONS SUMMARY

Accomplished executive assistant offering 20+ years of experience

Effectively demonstrates leadership and executive presence each day, executing procedures

Developed working relationships with all business partners, both internal and external

Maintain a high level of confidentiality

Knowledge of all Corporate HR principles, policies and procedure, labor and employment laws

Good oral and written communication skills

Good analytical and problem solving skills

Self motivated with the ability to work independently or as a team

Strong organizational skills and attention to detail

Ability to prioritize and handle multiple tasks

Able to motivate Team Members and support a positive work environment

PROFESSIONAL EXPERIENCE

W.W. Grainger Industrial Supply

Government Executive Assistant / 2006-present

Support Multiple District Managers in California, Oregon, Seattle, Arizona

oIncluding 35+ Account Managers

Reporting - daily, monthly, quarterly, year-end

Maintain calendars – plan and schedule meetings, teleconferences and travel

Research and process highly confidential, sensitive information

Progressively work towards proactively anticipating manager’s needs

On-boarding all New Hires,

oIncludes overseeing all confidential paperwork in our system accurately, start and maintain personnel file, ensure all legal documents are signed

oAssist in their application for corporate credit card, set them up for training courses, arrange their airline tickets, order business cards, get them a voicemail, update our rosters, arranged 1:1 time with new hire 30/60/90 plan, training new hires on polices and procedures

oAttend Human Resources educational meetings and seminars to stay current with legal requirements and other emerging trends in the field.

Off-boarding is to ensure all exit employees

oCollecting their corporate cards, cell phones, handled employee relations for exit interviews, keeping all parties in satisfied

Plan all District meetings

oNegotiates costs for meeting venues, lodging, catering, signing contracts, ensuring all expenses are met under quarterly budgets, etc.

Available to my teams via IM, cell phone and email so I can respond quickly to all requests

Tracked all business mandated web courses for all teams players including managers

Leverages resources for solutions, Engaged in business strategy

Clorox Sales Company

Executive Assistant / 2001-2005

Supported Region Director of Sales

Managed region office and provided assistant for Chain Supply Manager

Coordinated travel, and team calendars

Provided daily business analysis financial reports and monthly budget reports to seven National Account Managers across the United States and their category (SBU).

Developed procedure manuals that provided standard directions for monthly processing.

Evaluated all incoming office invoices and processed with accounting codes which ensured all invoices were paid on time without late fees and tracked with 100% accuracy

Proactively supported all my leadership duties to our team

Supported Supply Chain Manager and his SAP logistic files

oResponsible for the vendor charge-back, designing scorecards, monthly presentations, graphs, pricelists, confidential spreadsheets for all Costco, Sam’s, Petco, Petsmart and BJ’s Wholesale on the East Coast

Managed all confidential personnel files,

oIncluding but not limited to; initial paperwork for new hires, entire team vacations, team sick leave, teams expense reports, office budget, etc.

Create and maintained rosters and distribution lists for email and voicemail communications

Partner with peers to develop new procedures and tools.

Displays strong interpersonal communications skills through providing and receiving feedback.

Northwest Wine Distribution

Executive Assistant / 1997-2000

Supported Fine Wine International Manager

Managed schedules for 2 National Manager and supported 4 Area Managers and their major chain accounts

oIncluding Albertson’s, Safeway, Rite Aid, Fred Meyer and Longs Drugs.

Ran daily and monthly financial reports for all sales representatives, district managers

oPrepared charts, financial planning documents and handled all correspondence

Prepared monthly presentations for Area Managers to show their monthly growth sales to the company and including their 10 Sales Representatives

Worked one-on-one with 2 District Managers, coordinating reports and presentations monthly general sales meeting

Aggressively worked overtime to meet deadlines on all time sensitive projects

Designed creative PowerPoint presentations for the managers to present to each client for the monthly wine

Created many fine dining restaurant menus and wine lists as well as table tents and accolades.

Coordinated event planning for annual company picnics and Christmas parties for 70+ employee

Previous experience includes office management and administrative assignments (1982 – 1992)

EDUCATION / TRAINING

Graduated – Antioch High School in 1981 with Honors

Attended Los Medanos Community College (some classes)

Training Completed:

Beginning and Intermediate MS Classes – CompUSA

Advanced classes – Word, Excel, PowerPoint, Outlook, Access, SharePoint – Skill path

Photoshop/Photo Adobe Elements – Seminars

Management / Supervisor Courses – 16 week HR Corporate office

AS400 Course / SAP Project Course

Trade Management Check System / Quick books

Business Skill courses – New Horizon

Leadership & Management – Skill path

Professional Communication – Skill path

Accounting/Payroll software (multiple)

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