Office Assistant

Valada E. McDaniel

Fayetteville, NC *****

Home: 910. 491-1237

Cell: 240. 264-7152

Email: ********@*****.***

PROFILE

Motivated and results-driven professional with over 15 years of experience providing in-depth assistance to executive level staff as well as regular staff members. Accomplished administrator with strong management, problem-solving and communication skills. Excellent computer and analytical skills utilized to research organizational guidelines/policies relating to specific administrative projects.

EDUCATION

Master’s Degree of Public Administration, Strayer University, 2011

Bachelor of Liberal Arts & Science, Wichita State University, 2006

PROFESSIONAL EXPERIENCE

Fayetteville Technical Community College, Fayetteville, NC 7/2013 – Present Admissions/Registration

Participate in student registration activities, both on and off campus; provide information and assistance to students regarding the registration process, financial aid eligibility, forms, deadlines, and requirements

Participate in the researching of complex problems and discrepancies in records, transcripts, and class schedules

Prepare weekly, monthly and term class, enrollment, and attendance reports

Explain college policies and procedures relating to the office to which it is assigned to college staff, student and/or the general public

Review and evaluate completeness of files and records; request information as needed

Respond to difficult requests for information and act as liaison to other college departments and divisions

Perform special projects and assignments as needed

Compose and type routine office correspondence, memorandums, and statistical reports

Howard University Hospital, Washington, DC 6/2012 – 10/2012

Executive Assistant – Chair of Surgery

Responsible for managing and coordinating the daily functions for the Chair of Surgery as well as the Department of Surgery

Participated in the internal administration of the office, made recommendations, and engaged in the dissemination of administrative office polices

Collaborated with Administrative Directors to ensure Physician Licenses and Privileges were current

Established, maintained, revised, and provided a control system for office files and records

Prepared and distributed reports and worksheets as instructed by Administrative

Directors

Transmitted information as delegated by the Administrative Director Heads, Chairman and

Division Chief

Independently composed and sent notices to faculty and staff regarding upcoming meetings and events

Women’s Missionary Society, Washington, DC 6/2009 – 6/2012

(Volunteer)

Event planning

Coordinated travel for the department

Ordered supplies and tracked supply inventory

Filed and retrieved corporate documents, records and reports

Children’s National Medical Center, Washington, DC 4/2007 – 2/2009 Administrative Coordinator (Contractor/Staffing Agency)

Responsible for the day-to-day management of the Department of Engineering.

Coordinated travel for the department

Handled human resource matters: orientation, termination and payroll

Ordered supplies and tracked the supply inventory

Maintained calendar for all engineers

Arranged local meetings and prepared agendas

Handled conference room reservations and conference calls

Prepared purchase requisitions, tracked invoices and financial statements

Attended weekly meetings, recorded and distributed the minutes in a timely manner

Filed and retrieved corporate documents, records and reports

Demonstrated intuitive judgment, discretion and tack in resolving problems

Managed administrative responsibilities in the office, i.e., fax documents, place office service requests

Established procedures and processes to ensure responsiveness to the needs of staff and client(s)

Appropriately handled confidential matters

Buckley Industries, Inc., Wichita, KS 5/2001 – 1/2007

Executive Contract Assistant (CEO)

Established priorities, managed resources, directed activities regarding contracts for purchases or sales of equipment, materials, products, and services

Analyzed job ideas or abstract drawings and concluded required project materials and employment cost

Set cost outline for projects, including costs of equipment, materials, subcontracts, overhead, taxes, markup, and insurance

Planned purchases and release of material

Verified orders and accelerated the arrival of construction materials or tools to meet an improvement schedule

Examined weekly performance requirements, delivery schedules, estimated cost of material, equipment, and production to ensure completeness and accuracy

Reviewed bids from other firms for conformity to contract requirements and determined acceptable bids

Negotiated contract with customers or bidders; Requested or approved amendments to, or extensions of contracts

Advised planning and production of department contractual rights and obligations

Compiled data for preparing estimates, and coordinated the work of sales department.

Managed executive responsibilities in the office, i.e., fax document, place office service request

Hall Tile Company, Wichita, KS 5/1998 – 4/2001

Executive Assistant (CEO)

Managed office work flow, face-to-face appointments, and direct personnel vital to driving operations to optimal performance levels

Diligently assisted upper-level directors including senior managers with daily activities including: drafting reports and meeting minutes; maintaining calendars, preparing travel arrangements and overseeing daily correspondence

File and retrieve corporate documents, records, and reports

Actively monitored the stability of clients and handled preventive care

Skills

Microsoft Office Suite 2007-2010

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