Data Entry Administrative Assistant, Accounting

CHERI HAYWARD

**** ******** **.

Elkhart, IN **514

Home: 574-***-****

Cell : 574-***-****

eMail: *************@*****.***

CAREER EXPERIENCE

COMPUTER SKILLS

* Administrative Assistant

* Microsoft XP, 2010, Office Pro 2013

* Office Manager

(Word, Excel, Access, Powerpoint)

* Accounts Receivable

* Livelink Electronic File System

* Accounts Payable

* Maximizer (data base)

* Payroll

* Accounting Programs

* Banking

AE (Attendance Enterprise Payroll System)

(Deposits, Wire Transfers, Correspondence)

Quicken

* Data Entry

Real Word Accounting

* Receptionist

Focus on Payroll

Banyon

WORK EXPERIENCE

February 2015 – June 3, 2016

AMERITRANS BUS, INC

RECEPTIONIST

Responsibilities:

* Answer phones

* Greet & Process Visitors

* Check in incoming chassis – Data entry, paperwork, Key Codes

* Weekly Reports – Production Schedule, Inventory

* Invoicing – Prepare invoice email to dealers

* Finished Bus Packets – Prepare & FedEx, Titles, Warranty Forms

* New Bus Folders – Prepare Labels & Key Tags with Jackets

* Door Stickers – with appropriate forms

* Filing

* FedEx Processing

* Design Office Forms – Computerized with formulas and macros

* Post Office runs

* Indiana Notary Public

March 2014 – September 2014

ELKHART PUBLIC LIBRARY

BOOKKEEPER / ACCOUNTING (Part Time)

Responsibilities:

Accounts Payable

* Accounts Payable – for 5 Libraries

* Payroll – Processing wire transfers, detail data entry into computer system, corresponding with ADP Payroll company

* Month end accounting reports

* Filing

* Following government procedures.

* Answer phones when needed

November 2013 – March 2014

Temporary Services – Spherion Staffing

UTILIMASTER

RECEPTIONIST

Responsibilities:

* Answer phones

* Greet & Process Visitors - Security sign in, issue badge, notify employee who visitor is meeting so they can escort them in.

* Process mail

* Prepare FedEx and UPS shipments.

* Process Weekly Sales Report

September 2012 – November 2013

STONEMOR, INC.

ADMINISTRATIVE ASSISTANT

Responsibilities:

* Process contract orders: Ordering, Delivery follow-up and schedule installation

* Accounts Receivable

* Data entry: using appropriate parts & material computer codes, double checking prices, totals and commission

* Maintain and track stock levels

* Update and maintain various sales and data spreadsheets

* Answer phones when needed

March 2010 – August 2012

Temporary Services – Spherion Staffing

ELKHART PLASTICS

ADMINISTRATIVE ASSISTANT TO HR AND ACCOUNTS PAYABLE

HR

* Payroll (Using AE Payroll system)

Process and Input pay rate and status changes on temp and permanent employees

Notify temp agencies of any changes

* Update employee folders (physical and electronic archiving)

* Schedule drug tests and health screens for temps being hired in

* Track vacation time

* Prepare and track Performance Reviews

* Update all tracking excel spreadsheets

* Prepare temp and permanent hire packets

* Prepare Insurance packets for eligible permanent employees

* Assist employees with questions when HR manager not available

* Assist with special projects

* Organize storage files

* Data Entry - Electronic Archiving

* Indiana Notary Public

Accounts Payable

* Process mail

* Help with matching acknowledgements and receivers to invoices

* Keep accounting files up to date

* Data Entry – Electronic Archiving

February 1997 – November 2007

UNIVERSITY OF NOTRE DAME

ADMINISTRATIVE ASSISTANT TO DIRECTOR OF INVESTMENT OPERATIONS

Responsibilities:

* Assistant to Director of Investment Operations and to 6 CPA Accountants – Provide administrative support

* Prepare Business Correspondence

* Mail Distribution

* Route Office eMail – (One general office email for staff of 25 using Eudora email system) Redirect average of 90 emails daily to the appropriate staff members. Establish, Process and maintain automatic features and files. Personally responding to eMail requests for:

Bank wire instructions, unidentified wire transfers, tax forms, update data for outside business contact information

* Daily Bank Wire Transfer Letters – Process daily authorized letters of wire instruction to the bank on more than 70 bank accounts. Average of 20 per day

* Maintain Manager Data Base (using Maximizer data base system) - Continually update new and current associate contact and address information. Over 150

* Data Entry and Training for Electronic Filing - (using Livelink Electronic File System) – Supervise and train employees on scanning and data entry of everything. (paperless office) Including wire letters, business correspondence, tax reports, legal contracts, monthly / quarterly reports, historical files, etc.

* Composed Procedure Manuals – Worked with each employee and their supervisor to compose Accounting Procedures for each brokerage category

* Notary Public – Notarize legal documents

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