Stephanie Nicol

***** ******* ******** ***** *******, Texas 77375 713-***-**** acvot4@r.postjobfree.com

ADMINISTRATIVE ASSISTANT

Oil and Gas accounting administrative professional with proven and successful experience specializing in the accounting support of sales and operations teams. I am a highly motivated leader with management skills including strong processing abilities, accounting leadership support with project management and financial reporting background. I am able to develop and implement processing strategies and maximize profits through creative approaches while delivering tangible results. I specialize in processing orders, managing purchase order systems, management and coordination of accounts payables including the motivation and leadership of individual and team members/personnel in pursuit of accounting goals, milestones and obstacles. Demonstrated skill in the following areas of expertise:

* Client relationship development * Accounts payables process management

* Negotiations/collections * Budgeting/forecasting

* Contract/purchase order compliance * Planning and critical path scheduling

* Major account management * Cost analysis

PROFESSIONAL EXPERIENCE

Orizon Industries, An Spitzer Company, Brookshire, Texas 2014-2016

Manufacturer of oil and gas processing equipment

Document Control Assistant

Collect and maintain files of the latest revision level drawings/documentation necessary to define product configuration and control manufacturing processes.

Maintain a computer database of all filed documentation that ensures fast retrieval of documents. Review, print and timely distributes the latest revision level drawings/documentation to all appropriate users and ensure removal of obsolete documentation from distribution.

Responsible for digital submission of drawings via various customer web interfaces.

NRG Manufacturing, An AFGlobal Company, Houston, Texas 2010 - 2014

Manufacturer of oil and gas processing equipment

Accounts Payable

Authenticate purchase orders

Coordinated matching receipts with purchase orders to facilitate invoices to clients

Match invoices to purchase orders for authorization of payment to vendors

Process invoices for payment to vendors

Generate and distribute weekly accounts payable check runs

Assist in generation of form1099 for distribution to vendors

Assist the purchasing department with open PO lists to ensure all materials are received

CRC Evans – Houston, Texas 2007 - 2009

Oil and Gas automatic welding engineering company

Administrative Assistant to Welding Engineering Team

Trained, managed and directed administrative staff for welding engineers

Coordinated/established accounting and reporting procedures for sales and operations

Generated, distributed and presented weekly unbilled, project detail, and invoice registers for management

Managed wire inventory tracking

Processed expense reports and coordinated travel and logistics for business travel

Responsible for project invoicing and close out documents

Bodycote Testing, Inc – Houston, Texas 2000-2007

Oil and gas civil-environmental/industrial-commercial coatings

Administrative Assistant

Established company protocol for contract administration

Managed order processing, distribution of incoming sales calls and credit applications

Responsible for generating, maintaining and submitting project start up and close out documents

Managed project test certificates, photo additions and measurements and project reporting

Assisted with account receivables, payables and reporting

EDUCATION/TRAINING

Graduate – Tomball High School,

Completed training in the following:

Qad Ipurchase

Quickbooks AutoCAD

TenKey by Touch LIMS

Microsoft office – Word and Excel

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