Administrative Assistant Executive

Rosa G. Silva

**** *. ******** ***., *******, IL 60638

312-***-**** (cell) ● ******@*****.***

CPS – John F. Kennedy H.S.

Administrative Assistant 09/06 – Present

Prepare and type a variety of original correspondence, memorandums, and reports as directed by the school principal and/or the principal’s designee; open, sort, and distribute incoming mail and school correspondence; greet and direct visitors to appropriate staff; schedule appointments for school administrators; receive and place telephone calls for school personnel; respond to inquiries from students, parents and guardians and the general public concerning school operations and activities; maintain attendance records of students and staff; prepare and process requisitions for the procurement of supplies, instructional materials, furniture, and equipment; maintain and monitors the school’s petty cash and internal account ledgers; issue checks and prepare money for deposits; receive and compile periodic reports involving pupil attendance, various funds and account ledgers; compile and forward student transcripts to appropriate parties; take and transcribe dictation; operate personal computers utilizing spreadsheet, database, or other software applications; handle all substitute coverage for teacher absences.

SES Coordinator

CPS - Roberto Clemente H.S.

Administrative Assistant 11/05 – 08/06

Prepare and type a variety of original correspondence, memorandums, and reports as directed by the school principal and/or the principal’s designee; open, sort, and distribute incoming mail and school correspondence; greet and direct visitors to appropriate staff; schedule appointments for school administrators; receive and place telephone calls for school personnel; respond to inquiries from students, parents and guardians and the general public concerning school operations and activities; maintain attendance records of students and staff; prepare and process requisitions for the procurement of supplies, instructional materials, furniture, and equipment; maintain and monitors the school’s petty cash and internal account ledgers; issue checks and prepare money for deposits; receive and compile periodic reports involving pupil attendance, various funds and account ledgers; compile and forward student transcripts to appropriate parties; take and transcribe dictation; operate personal computers utilizing spreadsheet, database, or other software applications; handle all substitute coverage for teacher absences.

LSC Coordinator & SES Coordinator

Howard Orloff Imports, Inc.

Executive Assistant 05/03 – 10/05

Executive Assistant to President, Vice President and Legal Counsel in the following: Typing all administrative correspondence including all legal documents, updating sales schedule, making all travel arrangements for dealership staff, setting up all special events taking place at dealership, working with printing vendor on approval of all documents used at dealership (i.e. letterhead, envelopes, work orders, business cards, etc.), preparing and sending out all collection letters to delinquent customers for legal counsel, preparing mechanic liens for auction/sale of vehicles on customers with unpaid service bills of over 90 days, commissioning all deals and processing payroll for sales personnel, in Jaguar, Volvo & Land Rover, resolving payroll issues for sales staff, allocating charge-backs to appropriate salesperson for work completed on vehicles previously sold. Incentive Coordinator – working with car manufacturers to collect outstanding incentive money due to dealership from manufacturers. Collected over $70,000

Salomon Smith Barney

Branch Administrator/Executive Assistant to Managing Director 12/92 – 5/-01

Providing assistance to employees in all areas of Human Resources which included, managing and maintaining all employee records, conducting new hire orientations, explaining all benefits to new hires, assisting with administration of open enrollment, planning and executing training programs for employees, facilitating the recruiting process, screening all incoming resumes, scheduling and assisting in all initial interviews, sending out all offer and regret letters to applicants, scheduling new employee drug tests, preparing weekly open requisition and monthly turn-over reports, processing all change of status reports on employees such as promotions and title changes, assisting managers with year-end raises and bonuses, conducting exit interviews, processing payroll, bimonthly review of all paychecks, researching and resolving any payroll issues, reviewing account executives production reports and checking commissions for accurate payment, processing all tuition reimbursement, processing and obtaining all membership leases and renewing expiring leases for existing members, approving and processing all communication orders, approving all branch office bills for payment working with managers to resolve any problems with month end profit and loss reports, assisting with year-end budgets and supervising front office. Executive Assistant to Managing Director, organize special events, travel arrangements, corporate events and itineraries, coordinate corporate luncheons and develop presentations for related on sight meetings.

Skills: Bilingual - Fluent in Spanish, Microsoft Office 2013: Microsoft Word, Excel, PowerPoint, Photoshop, Outlook Express, Kronos, Oracle, Type 80 wpm

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