Executive Administrative Support

ROBIN M. GAETA

**** ********* ******* **** #***

Lakeland, Florida 33803

863-***-**** / acvjz2@r.postjobfree.com

PROFESSIONAL Effectively manage multiple assignments in high-pressure situations

PROFILE Dependably meet deadlines in an organized and cooperative manner

Ability to communicate orally and written with accuracy and consistency

Thoroughly evaluate new opportunities in meeting the objectives of the organization

A team player, willing to learn and adaptable to change

TYPING SKILLS 90+ WPM Dictaphone

COMPUTER Microsoft Office Word MS 2010 / 365 / XP MS PowerPoint

SKILLS Windows XP MS Excel Adobe Acrobat Reader/Writer

Platform/Compass/Mainframe MS Outlook Adobe Photo Deluxe 4.0.1

PC Vision & Image Link MS Publisher 2010 Oracle Forms System

RIMS/PION (Image Retrieval) MS Image Composer Visio & Delrina Form Flow

SalesForce (Tracking System) Intuit QuickBooks

WORK HISTORY 2016 to Current Imperial Swan Hotel & Suites / Reference: 863-***-****

4141 S. Florida Avenue, Lakeland, FL 33813

Position: Executive Housekeeping / Front Desk / Banquet Server

2015 to Current Papa John’s / Reference: 863-***-****

3505 Cleveland Heights Blvd, Lakeland, FL 33803

Position: Driver

2013 to 2014 Rita Staffing / Reference: 863-***-****

5150 S. Florida Avenue, Lakeland, FL 33813

Position: Temporary Assignments

-Community Southern (E-Banking Customer Support)

-AMEC Environment & Infrastructure (Administrative Support)

2005 to 2013 SUNTRUST BANK (Core Commercial) / Reference: 800-***-**** (SunTrust Employer Code = 10136) 210 South Florida Avenue, Lakeland, FL 33801

Position: Commercial Banking Specialist 4

1999 to 2003 BREED TECHNOLOGIES, INC. (Intellectual Property) / Reference: 863-***-****

5300 Allen K. Breed Highway, Lakeland, FL 33811

Position: Legal Secretary - Corporate

1997 to 1999 BECHTEL/PARSONS BRINKERHOFF (Engineering Joint Venture) / Reference: 617-***-****

Central Artery Tunnel Project/Contract 97298-C09A4/I-90, I-93 Interchange, I-93 NB/$397 MM

185 Kneeland Street, Boston, MA 02111

Position: Executive Administrative Assistant

1989 to 1996 HOMISCO/VOICENET, Inc. (Telecommunications Software) / Reference: 781-***-****

99 Washington Street, Melrose, MA 02176

Position: Executive Secretary / Legal Secretary

1985 to 1989 A.F. PUBLICOVER COMPANIES, Inc. (Private Investigations/Security) / Reference: 781-***-****

63 Mass Ave, Arlington, MA 02174

Position: Schedule Coordinator / Dispatcher

1980 to 1986 COMMONWEALTH OF MA COMMISSION AGAINST DISCRIMINATION / Reference: 617-***-****

One Ashburton Place, Boston, MA 02108

Position: Executive Secretary / Legal Secretary

EDUCATION East Boston High School - Graduate

College/Business Course (Honor Roll)

LICENSED Notary Public, State of Florida

AWARDS Merit Recognition Award presented by the Governor of MA

ROBIN M. GAETA GENERAL OVERVIEW OF JOB DESCRIPTIONS

863-***-**** / acvjz2@r.postjobfree.com

SUNTRUST BANK – Commercial Banking Specialist 4

Supported Commercial Relationship Managers (3) and Team Lead / as well as AG, Business Banking and Private Wealth Management

Opened, serviced & safeguarded commercial deposit accounts (Business Checking, BMMPA, Non-Profit, Public Funds, Muni Now, CDs)

Customer service for deposit related matters (encoding errors, return items, missing statement)

Performed pre and post related loan research, executed and booked all loan closings including real estate

Customer service for loan related matters (advances, payments, payoffs, past dues, extensions, invoices, loan history)

Processed Vector, credit card applications, appraisals, environmental, Phase I and Phase II’s via RIMS

Identified and initiated sales opportunities with clients regularly to bring in new business revenue

Knowledgeable with Online Treasury Management Products (Sweeps/SWAPS), Online Cash Manager & Account Analysis

Experienced with fraud (i.e. check, ACH, wire) related Treasury products (positive pay, control pay, etc.)

Experienced with various areas of loan processing and closing procedures

Maintained vast customer files, collateral equipment lists, insurance documentation, documentation, etc.

Mastered required compliance training courses including AML, Bank Security, Client Privacy, Regulation CC & D, etc.

Refined organizational methods by evaluating situations, researching options, proposing recommendations thereby improving general business operations

Experienced w/Limited & General Partnerships/Foreign Limited Partnerships/Limited Liability Companies/FLINT Trusts/Irrevocable Trusts

Scheduled BOD Meetings, conference calls, made travel arrangements (i.e., flights, hotels, car rentals, luncheons, dinners, etc.)

BREED TECHNOLOGIES, INC. - Legal Secretary (Corporate)

Administrative support to Senior Intellectual Property Attorney and supporting patent attorneys

Typed/proofed all license agreements/applications/response to interrogatories/general correspondence/memoranda, etc.

Researched/prepared legal documentation for filing/prosecuting of U.S. and International patent applications

Researched/organized/prepared documentation for foreign filing decisions and annuity payment decisions

Maintained Attorney Response Docket Table and archive system/maintained filing system/database for active, granted, abandoned/lapsed cases/maintained filing system and database for Patent Department libraries

Maintained Patent Department Intranet site including: creating, revising, updating and publishing of all changes, postings, databases, active patents, abstracts, disclosures, presentations, agendas and meeting minutes

Maintained USPTO Customer Number updates for PAIR System

Established and maintained PC Master Trademark Program database for trademark tracking and maintenance purposes

Skilled in full text image retrieval/family searches (USPTO Full Text-Image Database and Patent Application Information Retrieval (PAIR), EPO Worldwide Patent Search, Delphion Intellectual Asset Management Solutions, Questel-Orbit Intellectual Property Online Service Program)

Assisted in coordination and administrative support for ongoing litigation and deposition preparation for court cases

Assisted with acquisitions/mergers/due diligence/company formations/corporate document filings (i.e., Qualifications to Transact Business, Certificate of Good Standing, Applications for Agricultural Classification of Land-Greenbelt, Patent Assignments, Trademarks, Fictitious Names)

Assist in coordination and transfer of patent assignments (upon sale and/or purchase of various properties)

BECHTEL / PARSONS BRINKERHOFF – Executive Administrative Assistant

Administrative support to the Resident Engineer, Assistant Resident Engineer, Office Engineer and Field Engineers

Processed submittals/request for information/deficiency reports as well as typed and proofed all outgoing correspondence, etc.

Maintained Oracle database system for incoming/outgoing communication/transmittals/submittals/RFI's/DR's

Assisted Field Engineers with daily reports/coordinated & scheduled office personnel for training/workshops/meetings/site tours

Established and maintained project files/determined action/distribution and routing of incoming correspondence

Responsible for AA-EEO reports and upkeep of log book/progress meeting minutes as needed

HOMISCO/VOICENET, INC. – Executive Secretary / Legal Secretary

Administrative support to the President, Sr. Vice President and Chief Executive Officer

Typed/proofed all agreements/contracts/proposals/RFP’s/interrogatories/response to interrogatories/general correspondence, etc.

Assisted in the design/creation of company brochures/product schematics/manuals/policies & procedures

Coordinated promotional packages for trade shows and seminars/prepared presentations/scheduled shipping of booth & materials

Assisted in preparation of fiscal budget/assisted payroll, billing and accounts receivable as needed

Maintained vast customer files/switchboard/scheduling of appointments

A.F. PUBLICOVER COMPANIES, INC. - Schedule Coordinator / Dispatcher

Supervised three Area Managers/Scheduled 10,000 man hours of security coverage for 75 major accounts/Produced & implemented detex routes and fire emergency exit plans/Administered patrol car alarm response for local banks/responsible for direct billing to alarm companies (i.e., Honeywell) and maintained daily logs and activity response sheets/Direct client contact/On call 24 hours a day

MASSACHUSETTS COMMISSION AGAINST DISCRIMINATION - Executive Secretary / Legal Secretary

Administrative support to the full Commission/Secretary to the Executive Secretary as well as Legal Secretary to the General Counsel/Typed & proofed motions, orders, decisions, appeals, interrogatories, annual reports, general correspondence, etc./Assisted in preparation of fiscal budget &assisted payroll, billing & accounts receivable as needed/Participated in the establishment of the Multi-Cultural Awareness Task Force for Affirmative Action/Performed spot checks & test calls for which Affidavits were furnished for Public Hearings

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