Administrative Assistant Management

Tara Ballard

*** * **** ******

South Vienna, OH 45369

Cell # 937-***-****

***********@*****.***

EMPLOYMENT

(1) Administrative Assistant III

(2) Administrative Assistant II

(3) Registration Specialist Years Employed (2011-present)

Nationwide Children’s Hospital Columbus, Ohio

Administrative Assistant III in support of the CRIO and Directors within RISI at RINCH. General duties consist of calendar management, extensive email correspondence within and outside of the organization, organizing/scheduling meetings, interviews, and events, as well as payroll management, travel arrangements and reimbursements, and the ordering of office supplies. Within this role, I have also had the opportunity to be a part of ongoing projects, both as admin support and process improvement.

Registration Specialist at Springfield CTH included the registration of patients using EPIC, accurately applying insurance information, obtaining consent, and verification of demographic information. Managed inventory and ordering of clinic supplies and office supplies, greeted all visitors, vendors, and patients, as well as answered phones, scheduled appointments, and other general office duties.

Administrative Assistant II in support of five Principle Investigators at RINCH included grant submissions, grant account management, as well as travel arrangements/reimbursements for our PIs. My daily responsibilities also included answering phones, extensive email communications within organization, as well as vendors and colleagues from other institutes, filing, and detailed calendar management. I was also in charge of ordering lab supplies for five labs, including order entry, constant communication with purchasing personnel and vendors, as well as aided in research to find unique and specific items not readily available from our contracted vendors.

Medical Transcriptionist Years Employed (2005-2011)

Accu-Type Medical Transcription Columbus, Ohio

Managed transcription service for clinics, including AP/AR, billing, PR, advertising, as well as transcribed progress notes, health & physical exams, and referral letters for GI, urology, endocrinology, and internal medicine physicians.

Schedule Coordinator/GI Department Years Employed (2000-2006)

Columbus Children’s Hospital Columbus, Ohio

Managed the scheduling of all new patients and follow-up appointments for the clinic, including pre-registration and extensive communication with patients’ families. Managed calendars/schedules for eight doctors and five nurse practitioners, including office visits, surgeries, tests, and procedures in coordination with radiology, laboratory, surgery center, and main OR.

SKILLS

Great time-management, prioritizing, organization, and logical thinking.

Very efficient in typing (65 wpm) with accuracy and attention to detail.

Proficient in Microsoft Word, Excel, and Outlook.

Professional and dependable communication skills, both written and verbal.

Business Analysis Course in process, on task to receive certification.

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