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Executive Assistant

Lyndhurst, NJ
June 29, 2016

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Sonia Aurora Lepe

Lyndhurst, NJ ***** 201-***-**** @saurora510

Energetic, dependable and creative administrative professional with 15+ years experience in personal and executive support; coordinating multiple projects and providing assistance to VIPs and high profile individuals PROFESSIONAL EXPERIENCE


Personal Assistant to Entertainer 10/2014-Present

● Personal assistance for a high profile female entertainer based out of New York with 24/7 availability and communication via calls, emails and text

● Travel arrangement including but not limited to commercial & private flights, cars and hotels

● Appointment maintenance between agent, managers, producers and personal calendars, including weekly and daily email reminders

● Personal and professional errand running

COLLABERA, INC, Morristown, NJ

Executive Assistant to C-Level Executives 12/2013 - 10/2014

● Heavy calendar scheduling and travel coordination for three C-Level Executives, including two co- founders/CFO and CSO

● Liaison between executives and staff for ongoing and last minute meetings and calls

● Handled personal and family business including but not limited to vacation, purchases and returns, home maintenance and medical appointments

● Aided with event research and planning for company conference, worked with CIO and travel department to coordinate annual leadership event

● Worked with non-profit organization Uplift Humanity to coordinate applicants’ travel and stay for annual goodwill visit to India


Executive Office Manager 9/2012 – 11/2013

● Meetings and travel coordination between president, clients and staff

● Aid in proofreading material, including but not limited to books written by president, brochures, proposals, correspondence

● Event research and planning for client and inter-office seminars, including but not limited to scouting hotel and conference room locations, food and beverage options

● Perform standard office procedures, such as scanning, emailing, ordering supplies, operating switchboard GELTRUDE & COMPANY, LLC, Nutley, NJ 9/2008 – 8/2012 Executive Office Manager

● Acted as liaison between general staff and partners of CPA firm

● Managed all databases and coordinated e-filing of tax returns, both individual and corporate

● Performed standard support duties; such as filing, faxing, scanning, operating busy switchboard, scheduling meetings, coordinating events and luncheons, shipping/receiving, expenses

● Effective intermediary between all levels of internal management, staff and clients

● Trained, supported and provided guidance to new hires, staff and interns

● Troubleshooted IT/computer issues involving program failures, contacting customer support Sonia Aurora Lepe

Lyndhurst, NJ 07071 201-***-**** @saurora510

NATIONAL BASKETBALL ASSOCIATION, Secaucus, NJ 2/2004 – 9/2008 Personal Assistant to Senior Talent / Executive Producer; NBA Entertainment

● Performed all-encompassing personal and executive support duties to high profile sportscaster

● Coordinated personal matters; including household maintenance, appointments and non-NBA business

● Provided administrative support; such as filing, faxing, research, operating switchboard, maintaining calendar, database management, scheduling meetings, reconciling expenses and coordinating events

● Communicated effectively with all levels of internal management, staff and clients

● Trained, supported and provided guidance to new hires; including talent and executive assistants

● Heavy calendar maintenance of both business and personal schedules of events, on-site event assistance, coordinated shoot dates and interviews, in-studio and on location assignments and promotional events

● Acted as liaison with public relations department in all matters concerning media and interviews

● Coordinated both domestic and foreign travel; including air, hotel and ground transportation

● Liaison with business manager in financial matters; including expenses and payment reconciliations TRADING PICTURES LLC, New York, NY 1/2003 – 2/2004 Personal Assistant to Film Producer

● Provided administrative, editorial and creative assistance to independent film company and executives

● Read, reviewed and offered analysis on submitted screenplays, films and correspondence

● Performed heavy research, budgeting, scheduling, and various other production support tasks

● Established and maintained relationships with production companies, investors, screenwriters and staff THE ADMAR GROUP, Englewood, NJ 7/2000 – 12/2002

Executive Assistant to Vice President and CEO

● Provided administrative, executive and personal support to Vice President and CEO

● Organized editorial and packaging aspects of legal research reports for court presentations

● Tailored template questionnaires for specific projects and documented incoming data for tabulation

● Managed projects, edited correspondence, prepared invoicing and maintained office files EDUCATION & TRAINING

MICROSOFT OFFICE CERTIFIED; Advanced Word, Excel and PowerPoint 10/2003 JERSEY CITY UNIVERSITY; Bachelor of Arts Degree in English & Writing 12/1996 SUMMARY OF SKILLS

● Bilingual: Spanish / English ● MS Office Suite Certified ● Lotus Notes

● Excellent Interpersonal Skills ● Independent Learner ● Cool Under Pressure

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